PAPERLESS the vision becomes reality Jackson County School District Board of Education Best viewed in Powerpoint

PAPERLESS Board Meetings Mr. Kenny Fountain, School Board President Mrs. Carol Rudolph, Technology Coordinator Mrs. Jeanne Goff, School Board Secretary Jackson County School Board INTRODUCTIONS Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Beginning of the Vision Hardware Software Training Begin Paperless Process Steps to Refinement January 5, 2004, 1 st Paperless Board Meeting What’s Next???? Jackson County School Board Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Two separate visions merge –Webpage storage for district office and schools –Paperless school board meetings Timeline –Idea –Board Approval, February 2003 –Live Target Date, July 1, 2003 –Server Received, March 2003 –Server Configured, April 2003 –Training June –1 st Web based Agenda, June 26, 2003 –Trials –1 st Paperless Board Meeting, January 5, 2003 Jackson County School Board BEGINNING OF A VISION, January 2003 Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Novell Apache/Netscape Web server, February 2003 SMC Wireless Access Points, a, February 2003 Laptops, November 2003 Video Projector, December 2003 Scanner, multi-page with document feeder Jackson County School Board HARDWARE Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Dreamweaver MX Adobe Acrobat Full Version Jackson County School Board SOFTWARE Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Jackson County School Board TRAINING District Office Staff, June 2003 Teachers, June 2003 Secretaries, May 2003 Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Objectives –Eliminates paper shuffle –Completely knowledgeable –Monitor agenda items prior to deadline by administrators –Approved minutes always available –Eliminated mailing costs, copy costs –Saves copy time Agenda –In Progress –Final Minutes Documents for Agenda Jackson County School Board PAPERLESS PROCESS Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Learning Process –Scanning –Adobe vs. HTML File Placements Viewing other websites for board members Agenda in Word format for board meetings Additional training for secretarial staff and administrators Jackson County School Board STEPS TO REFINEMENT Best viewed in Powerpoint 2002

PAPERLESS Board Meetings JANUARY 5, 2004 – 1 ST Paperless Board Meeting Jackson County School Board Best viewed in Powerpoint 2002

PAPERLESS Board Meetings Jackson County School Board WHAT’S NEXT????? Bulletin Board for announcements Prepare board room for technology advancements Update website Best viewed in Powerpoint 2002

PAPERLESS REALITY Jackson County School District Board of Education Best viewed in Powerpoint

Hardware Purchases –Server, Dell PowerEdge 4600, 2.6 GHz Processor, 1 GB RAM, 292 GB Harddrive space - $7,399 –SMC EZ Connect Wireless Access, A - $65.00 –Gateway Notebooks - $ 1, each with wireless NIC –Panasonic LC80 Video Projector - $ –Scanner/Printer/Copier, HP Officejet, multi-page with document feeder, extra memory - $ Software –Dreamweaver MX $85.48, Studio MX $ –Adobe Acrobat 6.0, Full version - $84.37 Jackson County School Board PAPERLESS Board Meetings

Hardware –Server – Synergetics, DCS, Inc., –Access Points - CDW-G – Karron Hurks, or –Notebooks - Gateway Business, Inc. – Kecia Humes and her team, , opt. 1 or –Video Projector - Bowie Audiovisual – or –Scanner/Copier/Printer/Fax – Office Depot Software – ASAP Software, Jessica Staple, or Jackson County School Board PAPERLESS Board Meetings VENDORS

Carol Rudolph, (228) , ext. 318, Jeanne Goff, (228) , ext. 332, Kenny Fountain, or Jackson County School Board PAPERLESS Board Meetings Contact Information