Fall 2 – Data Population Staff Data & Course Enrollments Fall 2 Data Population v1.40, January 05, 2015

Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS Fall 2 Data Population v1.40, January 05,

Courtesy Guidelines Mute yourself HOLD Name & LEA conversation at a time 1 Silence cellphones Fall 2 Data Population v1.40, January 05,

Please do not multitask Fall 2 Data Population v1.40, January 05, 2015 Courtesy 4

Training Sequence Fall 2 Data Population v1.40, January 05, 2015 Essential 1: Data Coordinator Orientation Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Fall 2 Data Population Fall 2 Reporting and Certification End of Year 1 & 4 End of Year 2 & 3 Essential 4: Anomalies 5

Agenda Fall 2 Data Population v1.40, January 05, 2015 Introduction Highly Qualified Status Staff Assignments English Learner Services Wrap-Up Course Enrollment 6

Introduction Fall 2 Data Population v1.40, January 05,

Information Reported in Fall 2 Fall 2 Data Population v1.40, January 05, 2015 Course Enrollment Course sections of students enrolled on Census Day Highly Qualified Status Percentage of course sections taught by highly qualified teachers Staff Assignments Teachers, administrators and pupil service staff English Learner (EL) Services Classroom services provided to English Learners 8

Schools Types Which Need To Report Fall 2 Data Population v1.40, January 05, 2015 School Type CrsStaffCTE Traditional (non-educational options schools)YYY District Level Programs (Independent Study and Home Hospital Programs) PPP County CommunityYYY District Community DayYYY Youth Authority Schools (currently called Division of Juvenile Justice) YYY Juvenile Court SchoolsYYY Continuation High SchoolsYYY OpportunityYYY Alternative Schools of ChoiceYYY State Special SchoolsYYN Home and Hospital SchoolsYYY Special Education ConsortiumYYY Special EducationYYY Non-Public School Group ( )NNN ROP/ROCNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data 9

Grade Levels Which Need To Report Fall 2 Data Population v1.40, January 05, 2015 Grade LevelCrsStaffEL Infants - INNNN Toddlers - TDNNN Prekindergarten - PSNNN Kindergarten - KNYYY First Grade - 01YYY Second Grade – 02YYY Third Grade – 03YYY Fourth Grade – 04YYY Fifth Grade – 05YYY Sixth Grade – 06YYY Seventh Grade – 07YYY Eighth Grade – 08YYY Ninth Grade – 09YYY Tenth Grade – 10YYY Eleventh Grade – 11YYY Twelfth Grade – 12YYY Ungraded Elementary – UEYYY Ungraded Secondary – USYYY Adult – ADNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data 10

What Record Types to Enter or Update Fall 2 Data Population v1.40, January 05, 2015 U= Update R=Required OnlineBatchAction SSID EnrollmentSENRU Student InformationSINFU Student ProgramSPRGU Student English Language AcquisitionSELAU Staff DemographicsSDEMR Staff AssignmentsSASS*R Course SectionCRSE*R Student Course SectionSCSE*R * Full replacement files 11

Fall 2 Data Population v1.40, January 05, 2015 Record Relationships 12 Course Section ID SEID Staff Demographics Staff Assignments Course Section SSID SSID Enrollment Student Information Student Course Section Records above others must be posted before those below them or you may get rejected records Student Program 12 Student English Language Acquisition

Program Types to Submit Fall 2 Data Population v1.40, January 05, 2015 NameCode Gifted and Talented Education (GATE)127 Title 1 Part C Migrant135 Special Education144 Free Meal Program181 Reduced-Price Meal Program182 Program data is not required for Fall 2. However, it is very important that students in the above groups are reported accurately. Updating the program records is necessary to be able to use the associated report filters. 13

NCLB Accountability Fall 2 Data Population v1.40, January 05, 2015 NCLB Populations Migrant Ed Socio-Economically Disadvantaged Special Ed GATE 14 Review the certification reports to confirm that NCLB populations are accurately reported. Use the report filters to isolate the students in each group. Aggregate Reports 2.4, 2.6, and 2.11 Student List 2.7

Important Dates for Fall 2 Census Day* October 1 Certification deadline Amendment window Fall 2 Data Population v1.40, January 05, 2015 * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: 15

Fall 2 Changes Fall 2 Data Population v1.40, January 05, 2015 ImplementedFunctionalityDescription 7/28/2014Code SetA large number of codes were added, retired, or had their code name or definitions updated in the Course Group State and Career Technical Education Pathway code sets. See Revision History tab of the CALPADS Code Sets v6.0.1 for more detail. 7/28/2014Code SetStudent Offense code names and definitions were updated to be consistent with Ed code 7/28/2014 Code SetChanged the code name for FIN code in the Career Technical Education Industry Sector code set 16

Changes Fall 2 Data Population v1.40, January 05, 2015 FunctionalityDescription ReportReports with EL counts - will use data from new data source (SELA Records) Fall 2 SnapshotLogic modified to exclude Staff Demographic with Support Assignment = 6018 (Employee On Leave) on related reports Validation RuleGERR0001 (Required Field Missing) now also checks State Course Code (9.07) Validation RuleCRSE0127 (Invalid NCLB Core Course Instructional Level Code) now triggers as a warning Validation RuleCRSE0126 (Missing CRS-State Course Code) has been disabled Validation RuleCERT063 (EL Student Reported for Whom No Services are Indicated) now triggers a warning * Detailed information about these changes is available in the “CALPADS Changes” training presentation: 17

Fall 2 Data Population v1.40, January 05, 2015 Code Mapping 18 If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed Language = = 00 Grade SPN ? ? ? ? ? 01 Primary Language Code ? ? ? ? ? KN Grade Level Code 18

Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level Special Ed Instructional Level Instructional Strategies Services HR, Curriculum & School Site Staff State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Fall 2 Data Population v1.40, January 05, Local Data Collection StudentsStaff Courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level HR, Curriculum & School Site Staff State Course Code for courses NCLB Core courses UC/CSU approved courses California Partnership Academy-funded courses Independent Study and Distance learning courses Special Ed Instructional Level Instructional Strategies Services 19

Staff Assignments Fall 2 Data Population v1.40, January 05,

Staff Assignment Types Fall 2 Data Population v1.40, January 05, 2015 Teachers Administrators Pupil Service 21

Data Required to Report Staff Assignment Fall 2 Data Population v1.40, January 05, 2015 Staff DemographicsStaff Assignments Non-classroom based assignment(s) 22

Staff Required Fields Fall 2 Data Population v1.40, January 05, 2015 See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements All Staff 23

Fall 2 Data Population v1.40, January 05, 2015 Obtaining Statewide Educator IDs (SEIDs) 24 * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs County Credential Analyst CTC Credential Information Guide (CIG) 24

Staff Required Fields Fall 2 Data Population v1.40, January 05, 2015 All Staff 25

Staff Required Fields Fall 2 Data Population v1.40, January 05, 2015 All Staff 26

Staff Required Fields Fall 2 Data Population v1.40, January 05, 2015 Teachers Administrators Pupil Service 27

Fall 2 Data Population v1.40, January 05, 2015 Teacher Assignment Examples Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 1Hayes High School Government Teacher V Gerwer Elementary Music Teacher C Gerwer Elementary Music Teacher C Stephenson Resource Teacher C DiPirro9567No SEIDPart-time PE teacherCannot report without SEID 5Timmerman Middle School Science Teacher with Extra Period A Hayes is a full time (FTE = 100) teacher (job class = 12). 2Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment). 3Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017). 4DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course- section using a “ ” for the SEID. 5Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120). 28

Fall 2 Data Population v1.40, January 05, 2015 Team Teaching/Job Sharing Examples Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 6 Gordon st Grade Teacher M Seaborn st Grade Teacher C Robinson th Grade Teacher V Mills th Grade Teacher C Gordon and Seaborn are 1 st grade teachers (job class = 12) sharing an assignment (FTE = 50). 7Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6 th grade. 29

Fall 2 Data Population v1.40, January 05, 2015 Non-teaching and Support Assignment Examples Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 11 Logan School Psychologist V Higgins Superintendent B Saunders Curriculum Administrator V Jones Chief Business Official, Deputy Superintendent B Langtry Social worker V Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202). 12Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100). 13Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105). 14Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102). 15Langtry is a staff member on leave (assignment = 6018). 30

Staff Member Local Staff ID SEID Local Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 8Cheong School Psychologist and Counselor D Friedrich High School English Teacher and ½ GATE Coordinator D Ahmed Middle School Science Teacher and Department Chair V Isbell Middle School Math Teacher, Coach and Department Chair C Fall 2 Data Population v1.40, January 05, 2015 Multiple Assignment Examples 31 8Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record. 9Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class. 10Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140). 31

Staff Data Reminders Fall 2 Data Population v1.40, January 05, 2015 Two types of data are reported for certificated staff: Demographics and Assignments Increment staff service years Certificated staff must have an SEID to be reported Check with your vendor to verify how the effective dates will be extracted to avoid certification errors 32

Course Enrollment Fall 2 Data Population v1.40, January 05,

Fall 2 Data Population v1.40, January 05, COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section Course Terms 34

Algebra English Biology Theater Single subject 3 rd Grade Multiple subjects Course Content Reported Fall 2 Data Population v1.40, January 05, 2015 Self-contained Departmentalized 35

Fall 2 Data Population v1.40, January 05, 2015 Course Content by School Type 36 School TypeDepartmentalizedSelf-contained Elementary Middle High 36

Course Records Included Fall 2 Data Population v1.40, January 05, 2015 Student Course Section Enrollment Course Section Enrollment Student Course Section Enrollment 37

Fall 2 Data Population v1.40, January 05, 2015 Student Course Section Enrollment Data Expected 38 Enrollment StatusCourse Enrollment Primary (10)Required Secondary (20)Optional Short-term (30)Optional Specialized Services (40)Do not submit 38

Fall 2 Data Population v1.40, January 05, 2015 Course Data Included 39 Do Not Submit Optional Before/after school child care programs Study hall Student aide courses Homeroom Summer school ROP/C or college courses 39

Course Record Relationships Fall 2 Data Population v1.40, January 05, 2015 School Course (Spanish 1) Class (room 10) Section SP1-01 Class (room 20) Section SP1-02 Class (room 30) Section SP1-03 Course (English 2)Course (Geometry) Class Section Class Section Class Section Class Section Class Section Student Course, class, and course section IDs must be unique within a given school and year. 40

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 All Course Sections 41

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 All Course Sections 42

Fall 2 Data Population v1.40, January 05, Courses Taught By A Teacher Without An SEID Use SEID of “ ” ROC/P Instructor Non-certificated Charter School teacher teaching non-core class New teacher without SEID from CTC College professor Distance learning teacher Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 43

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 All Course Sections * No student enrollments (student course section) required for Pull- out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized 44

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 Self-contained Departmentalized English Learner Classes 45

Fall 2 Data Population v1.40, January 05, Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Leaner ( ) * Alternatively, you can submit a different course section for each instructional strategy 46

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 Special Ed (e.g., special day class) Home and Hospital Independent Study Distance Learning 47

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 Team Teaching* Job Sharing* * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. 48

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 Career Technical Education (CTE) CTE course section counts from Fall 2 are not used by the CDE but related validations for these course sections are still enforced 49

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 California Partnership Academy Pull-out/Push-in* (support) * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments 50

Fall 2 Data Population v1.40, January 05, th Grade English Local Crs ID:312 Crs Group:2131 Term: FY NCLB: S UC/CSU: B Period:4 Teacher: Grady Crs-Section: Class ID: HQT: B Education Service Code:3 Instructional Strategy:500 Period:2 Teacher: Chen Crs-Section: Class ID: HQT: C Period:1 Teacher: Friedrich Crs-Section: Class ID: HQT: C Algebra 1 Local Crs ID:204 Crs Group:2403 Term: FY NCLB: S UC/CSU: C Period:3 Teacher: Angel Crs-Section: Class ID: HQT: C Period:5 Teacher: Agliano Crs-Section: Class ID: HQT: C Period:2 Teacher: Agliano Crs-Section: Class ID: HQT: B 2nd Grade Local Crs ID:1002 Crs Group:1000 Term: FY NCLB: E UC/CSU: Teacher: Sampson Crs-Section: Class ID: HQT: C Teacher: Mills Crs-Section: Class ID: HQT: B Multiple Teacher Code: 1 Teacher: Robinson Crs-Section: Class ID: HQT: C Multiple Teacher Code: 1 French 3 Local Crs ID:721 Crs Group:2204 Term: FY NCLB: S UC/CSU: F Period:6 Teacher: Brawn Crs-Section: Class ID: HQT: C Period:2 Teacher: Brawn Crs-Section: Class ID: HQT: C SSID: Schedule: 2 nd Grade: SSID: Schedule: 2 nd Grade: Courses Course Sections Student Course Sections SSID: Schedule: Period 1: Period 2: Period 3: SSID: Schedule: Period 1: Period 2: Period 3: Data Submission – Course Section 51

Fall 2 Data Population v1.40, January 05, 2015 Basic Course Data Example 52 Departmentalized 1Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met. Self-contained 2All self-contained courses use the same State Course Code (State Course Code = 1000). * Room is not a CALPADS element, only used for reference Local Course InformationCALPADS Data Elements ScenarioCourse Teacher Name SEIDRoom Local Course ID State Course Code Course Name NCLB Core HQTUC/CSU Course Section ID Class ID 1 Beginning algebraAgliano Algebra 1SBC Economics CPRatty EconomicsSAA French 1Brawn French 1SCF Kindergarten (Morning) Lewis Kg AMEB A 1st GradeJin st GradeEB th GradeKumar th GradeEA

Fall 2 Data Population v1.40, January 05, 2015 Team Teaching/Job Sharing Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section IDClass ID Multiple Teacher Code 3 Beginning algebraAgliano Algebra 1SBC Beginning algebraAngel Algebra 1SCC CommunicationsRanasinghe Comm 1SD CommunicationsGordon Comm 1SE st GradeGordon st GradeE B st GradeSeaborn st GradeE B th GradeRobinson th GradeE F th GradeMills th GradeE E Departmentalized 3Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra. 4Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications. Self-contained 5Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course- section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). 6Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. 53

Fall 2 Data Population v1.40, January 05, 2015 Course Data Expected for District Level Programs 54 If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional Students must only be enrolled at the district level Report with the district CDS number Home/Hospital or Independent Study 54

Fall 2 Data Population v1.40, January 05, 2015 Special Education/Home and Hospital Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section ID Class ID Instructional Strategy CodeNotes 15Life SkillsConway Life SkillsSA Home and HospitalSampson Home/HospitalSN District Level Home and Hospital Mishima Home/HospitalSN HH Use county- district code for school 55 Departmentalized 15Life Skills is a class for special education students (Instructional Strategy Code = 700). Self-contained 16Sampson is providing self-contained (State Course Code = 1000) home/hospital instruction (Instructional Strategy Code = 300) in multiple subjects. Refer to slide 62 Independent Study scenarios for another example. 17Mishima provides self-contained (State Course Code = 1000) instruction to students in home and hospital settings (Instructional Strategy Code = 300) throughout the district. Courses should be reported using the county-district (CD) code for the school of delivery. Students must also be enrolled at the district level rather than the school. 55

Fall 2 Data Population v1.40, January 05, 2015 Elementary Itinerant Teachers (Push in/Pull out) Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code 7ReadingDickinson ReadingEB ResourcePhanthavong ResourceEA Dickinson is providing ELD Instruction and Structured English Immersion and/or English Learner Mainstreaming (Education Service Code =2 and Instructional Strategy Code = 500). Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended. 8Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700). Itinerant assignments can be at the same school 56

Fall 2 Data Population v1.40, January 05, 2015 Multiple Course Content Multiple Course Content Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Multiple Teacher Code 9 French 3Brawn French 3SCF French 4Brawn French 4SCF English LiteratureSaunders English LiteratureSAB US HistorySullivan US HistorySBA English LiteratureGuido English LiteratureSAB US HistorySullivan US HistorySBA Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. 10Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs. 11Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. 57

Fall 2 Data Population v1.40, January 05, 2015 Career Technical Education Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Course Content Provider Code Tech Prep 12Business MathAngel Business MathSC Fashion MerchGunn Fashion MerchN N Y Textile DesignStephenson TextilesS AG Y 14Interior DesignStephenson Interior DesignS N Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course (State Course Code = 2401). 13Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y). 14Textile Design and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1). 58

Fall 2 Data Population v1.40, January 05, 2015 Other Scenarios Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Distance LearningSEID 18AP European History Sullivan AP European History SBA Y CalculusCommunity College CalculusS Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning. 19Calculus is offered at the local community college. Since the instructor is not a district employee, use “ ” as the SEID. 59

Fall 2 Data Population v1.40, January 05, 2015 Course Data For Educational Options Schools 60 One self-contained course section per grade level (similar to elementary) Minimal Reporting Departmentalized sections Preferred Reporting * Reporting student course section records is optional for Educational Options schools 60

Highly Qualified Status Fall 2 Data Population v1.40, January 05,

Highly Qualified Required Fields Fall 2 Data Population v1.40, January 05, 2015 NCLB Core Course Sections Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts. The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core. Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts. The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core. 62

Fall 2 Data Population v1.40, January 05, 2015 Non-Highly Qualified Course Data Examples 63 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Name SEIDLocal Course ID State Course Code Course Name NCLB Core HQTUC/ CSUCourse Section ID Class ID 1Study SkillsRatty Study SkillsN French French 2SNF th Grade th GradeEN Departmentalized 1Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code. 2An NCLB core class (NCLB Core = E or S) taught by a teacher without a SEID should be reported with a special SEID (SEID = ) and must be reported as not being taught by a highly qualified teacher (HQT = N). Self-contained 35 th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = ). 63

Fall 2 Data Population v1.40, January 05, 2015 Independent Study Examples Scenario Local Course ID Scheduled CoursesTeacher State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Instructional Strategy Code 4MAT3731 Integrated Math S1 Chen2425 Integrated Math SGMAT3731-2ISIS MAT3931 Algebra S1 Chen2403 Algebra SGCMAT3931-4ISIS MAT3911 Geometry Essentials 1 Chen2413 Geometry SGCMAT3911-2ISIS SCI5361 CP Biology Chen2603 CP Biology SGDSCI5361-2ISIS ENG1251 English 7 Chen2133 English 7 SGENG1251-2ISIS ENG1811 Lang ARTS CAHSEE Chen LA CAHSEE SGENG1811-2ISIS SOC5722 World History S2 Chen2711 World History SGASOC5722-1ISIS ISTOPICS Independent Study Chen1000 Ind Study SGAISTOPICS-1ISIS Departmentalized 4Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G). Self-contained 5Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section. 64

Fall 2 Data Population v1.40, January 05, 2015 Continuation Class Examples Scenario Local Course IDScheduled CoursesTeacherPer State Course CodeCourse Name NCLB CoreHQT UC/ CSU Course Section IDClass ID 6 MAT3931Algebra S1Grady62403AlgebraSACMAT3931-6CCS MAT3911Geometry Essentials 1Grady Geometry EssentialsS A CMAT3911-6C CS ENG1161CP English 5Grady62131English 5SBBENG1161-6CCS CSTOPICSCont SubjectsGrady61000Cont SubjectsSCCSTOPICS-6CCS MATSCI C Math/ScienceBurns31000MathSBMATSCIC-1C CS Departmentalized (multiple subject areas, highly qualified in all) 6Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas during the same period. He is highly qualified in math through the exam option (HQT Competency Code = A) and language arts through coursework (HQT Competency Code = B). Self-contained (multiple subject areas, highly qualified in all) 7Grady provides instruction in multiple course-sections in multiple subject areas and is highly competent in all content areas through National Board Certification (HQT Competency Code = C). 8Burns is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework (HQT Competency Code = B). The course- section is reported as a self-contained class (CRS-State Course Code = 1000). 65

Fall 2 Data Population v1.40, January 05, 2015 Continuation Class Examples Scenario Local Course ID Scheduled CoursesTeacherPer State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID 9 ENG1811Lang Arts CAHSEEDroker1 LA CAHSEE SBENG1811-1CCS ENG1171English 5Droker12131English 5SBBENG1171-1CCS ENG1091CP English 3Droker12131English 3SBBENG1091-1CCS SOC5722World History S2Droker12711 World History SNASOC5722-ICCS CSTOPICSCont SubjectsDroker11000 Cont Subjects SNACSTOPICS-1CCS Departmentalized (multiple subject areas, not highly qualified in all) 9Droker is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework (HQT Competency Code = B), and not highly competent in social science (HQT Competency Code = N). Self-contained (multiple subject areas, not highly qualified in all) 10Same scenario as example 7, but reported as a single self-contained course section. The HQT status must be reported as Not Highly Qualified (HQT Competency Code = N) because the teacher is not highly qualified in all content areas she is teaching for that course section. 66

English Learner Services Fall 2 Data Population v1.40, January 05,

Course Section Required Fields Fall 2 Data Population v1.40, January 05, 2015 English Learner Services 68

Fall 2 Data Population v1.40, January 05, 2015 Services to English Learners Example 69 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 1 Adv algebra (SDAIE) Angel Algebra 2 (Shelt) SC English 1 (ELD)Timmerman English 1SB Economics CPRatty EconomicsSA US HistorySeaborn US Hist (Bil)SB Angel, Grady and Ratty have classes with English Learners who are receiving English Learner services. Education Services and Instructional Strategy codes should be reported. 2Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). The primary language used for that instruction is Spanish (Primary Language = 01). If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported. If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported. 69

Fall 2 Data Population v1.40, January 05, 2015 Course Section Reminders 70 Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted EL services are reported in the course section record Non-academic courses such as lunch, free period and student aide are not reported Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course- sections to the same class 70

Wrap Up Fall 2 Data Population v1.40, January 05, 2015 Wrap-Up 71

Fall 2 Data Population v1.40, January 05, 2015 Fall - 2 Suggested Milestones By 11/3  Complete Fall 2 data population in local SIS  Post SDEM, SASS, CRSE, SCSE files 12/15 – 1/9  Resolve certification errors, review certification reports and update records if necessary 1/12 – 2/20  Certify Fall-2 (level 1 & level 2) 3/2 – 3/5 11/3 – 11/28  Upload SDEM, SASS, CRSE, SCSE files. Review validation errors and reconcile as needed  Send reports to site leaders for approval 2/23 - 3/2 72

Fall 2 Steps SDEM | SASS | CRSE | SCSE 2. Submit and post data Fall 2 Data Population v1.40, January 05, 2015 SIS Roles 1. Setup 73

System Documentation 74 Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs CALPADS Code SetsList of state defined codes See Code Set column in CFS (Forms) for each field reported CALPADS Valid Code Combinations Codes allowed to be used together NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area CALPADS Error ListDetailed error message descriptions SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs CALPADS Data GuideDetailed requirementsSections 2.2 and 2.3 CALPADS Calendar Fall 2 Data Population v1.40, January 05,

75 Resources Self-paced Trainings Fall 2 Data Population v1.40, January 05, 2015 CTC Credential Information Guide (CIG) Restricted to CIG users. Obtain the login information by contacting the Commission at: 75

Support Web: Phone: Listserv: Fall 2 Data Population v1.40, January 05,

Training Evaluation Please complete our survey Fall 2 Data Population v1.40, January 05,