Finance Workshop: 1 st Quarter / February 2013

Agenda  Principal Primary  New functions:  Debit orders  Debtor notes  Project receipts  Effective finance office  Where is this leading?

Debit orders  Why Debit Orders?  You are in control of your debtor’s cheque book!  Average of 6% bad debts vs. 19% for traditional methods  Our partner in the process:

Debit orders (continued)  Current tariff structure and process:  From 4.40 – R9.00 / transaction  14 day “Retainers” – makes reconciliation difficult  External programmes must be used  New tariff structure and process:  Principal Primary/Stratcol -> R125 / month+ R3.25 per transaction  100 Debit orders - >R4.50 per transaction  200 Debit orders -> R3.87 per transaction  The “hou-op-sukkel” way!

 New Principal Primary methdod:  More effective with direct integration  Rejections and non-payments is 100% automated.  SMS notices:  Evening before (included in costs)  With non-payment (optional)  ACB as well as NAEDO* *NAEDO is a debit order method that pulse a bank account for a certain number of days. When funds become available, the school will receive payment.‘  Demonstration  Future process:  1. Complete Stratcol contract document  2. Return to Stratcol -  3. Send copy to Principal Primary- Debit orders (continued)

Debtor Notes  Per Family and Accountable Person  Communication method  Type notes:  Text notes  Promise to pay  Integration with SMS system  Integration with receipts  Tasks:  Promise to pay for the next couple of days  Promises that was not honoured  Future:  Note can be printed on statement  Link “Promise to Pay” directly to the debtors account  Hand-over and Debtor Collection System  Demonstration

Project Receipts  Who paid and Who not?  Automatic reconciliation of all learners that were linked on a project.  Determine Total Project Budget  Links for:  Learners  Grade  Register classes  Simple reporting  Demonstration

Effective Finance Office  Help with reconciliation and financial year- end of your previous financial statements  Salary service  IRP5 Reconciliation  Your tax form!

Where is this leading?  Constant development  “Browser independence”  Tablet / smart phone  Processes redevelopment for better technology (e.g. 6 steps of  Negotiations to minimise processes and paperwork between schools and departments  Next Financial Reporting improvements:  Inventory system(End April 2013)  Creditor / Purchase management system (End April 2013)  Debtor collections (Deployment in 2014)  Effective Help Desk / Support  Currently 4 people  Please send to help desk instead of calling  Better Management Tools  Principal Primary Audit Tool™  ppSCOA™ en SFPA™

Principal Primary Audit Tool™  For auditors and Financial Administrators  Microsoft Excel ® Tool for identifying audit risks and handling of queries  Improved audit planning and value adding for your school  Real-time information  Demonstration

ppSCOA™ en SFPA™  Standard Chart of Accounts  School Financial Performance Analysis  Automated Management Reports  Measure your school against your own industry standard e.g.  Primary schools in Gauteng  LSEN Schools  With / and without boarding  A Part of this project will be done in conjunction with FEDSAS  Proposed implementation date is July 2013

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