September 22, 2011 Your , your attention, and your life. Inbox Zero Martin J. Wagner

September 22, 2011 Statewide IT Conference 2011 © 2004–2011 Merlin Mann Creator of Inbox Zero, 43 Folders Original Slides and Video “So, you can use and share this stuff with our blessing; just please don’t sell it, mangle it, or claim it’s your own. That would be douchey.”

Who is Martin J. Wagner? UITS Enterprise Software Project Manager in Web Tech Services Kelley School of Business Adjunct Faculty Purdue School of Engineering & Technology Graduate Student September 22, 2011Statewide IT Conference 2011

Inbox Zero September 22, 2011Statewide IT Conference 2011

Assumptions Most of your correspondence is on You have stuff to get done and only so much time to do it “Mental Context switching is evil” You want to be in the zone September 22, 2011Statewide IT Conference 2011

5.0 and Go! 1.If you don't need to read it now, it shouldn't be in your inbox. 2.If you've already responded to it, it shouldn't be in your inbox. 3.Filter it automatically. 4.No more than once an hour. 5.Stick with it September 22, 2011Statewide IT Conference 2011

Mental Context Switching September 22, 2011Statewide IT Conference 2011

DEMO September 22, 2011Statewide IT Conference 2011

September 22, 2011Statewide IT Conference 2011

September 22, 2011Statewide IT Conference 2011

Your Goals Limit what comes in Create folders or buckets in Put a weekly review on your calendar Create Tags, Rules, and Filters Process your inbox daily Get to zero items in your inbox every day September 22, 2011Statewide IT Conference 2011

Limit what comes in Safe unsubscribe Create a filter for any that has “unsubscribe” in the text. Use a personal account and a professional account. September 22, 2011Statewide IT Conference 2011

Buckets “As many that are useful” Five Must have buckets 1) Trash  wasn’t that easy? 2) Next Action 3) Reference 4) Follow up weekly  The “tickle” bucket 5) Someday / Maybe September 22, 2011Statewide IT Conference 2011

Weekly Review Schedule it! It has to be blocked off on your calendar or you will not do it. This is hyper focus / Do not disturb time Tasks: 1) Check all buckets. 2) Follow up, it has been a week 3) Create meaningful tasks 4) Use your calendar! September 22, 2011Statewide IT Conference 2011

September 22, 2011Statewide IT Conference 2011

Filter that inbox, smart! Filter the s that are not actionable, if it is only for your information, tag it. Example: Family, predictable s, newsletters, information junk food, Woot daily deal, Facebook, Twitter, Foursquare, YouTube, Netflix, the list goes on and on and on… September 22, 2011Statewide IT Conference 2011

Now what? September 22, 2011Statewide IT Conference 2011

I’d rather see GTD than to hear about it. Sermons We See Statewide IT Conference 2011 September 22, 2011

Statewide IT Conference 2011 Edgar Guest I'd rather see a sermon than hear one any day; I'd rather one should walk with me than merely tell the way. The eye's a better pupil and more willing than the ear, Fine counsel is confusing, but example's always clear; And the best of all the preachers are the men who live their creeds, For to see good put in action is what everybody needs. I soon can learn to do it if you'll let me see it done; I can watch your hands in action, but your tongue too fast may run. And the lecture you deliver may be very wise and true, But I'd rather get my lessons by observing what you do; For I might misunderstand you and the high advise you give, But there's no misunderstanding how you act and how you live. When I see a deed of kindness, I am eager to be kind. When a weaker brother stumbles and a strong man stays behind Just to see if he can help him, then the wish grows strong in me To become as big and thoughtful as I know that friend to be. And all travelers can witness that the best of guides today Is not the one who tells them, but the one who shows the way. One good man teaches many, men believe what they behold; One deed of kindness noticed is worth forty that are told. Who stands with men of honor learns to hold his honor dear, For right living speaks a language which to every one is clear. Though an able speaker charms me with his eloquence, I say, I'd rather see a sermon than to hear one, any day.

Demo Gmail account setup Create buckets Turn on Multiple Inbox in Labs Configure Multiple Inbox September 22, 2011Statewide IT Conference 2011

LIVE DEMO September 22, 2011Statewide IT Conference 2011

September 22, 2011Statewide IT Conference 2011

Achievement Unlocked! September 22, 2011Statewide IT Conference 2011

September 22, 2011 Your , your attention, and your life. Inbox Zero Martin J. Wagner