Ohio Statewide Automated Child Welfare Information System OCF ELC January 19, 2006 SACWIS

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS Project Update

SACWIS 3 High-Level Project Schedule

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS System Test/ User Acceptance Test

SACWIS 5 System Test System Test Summary – October 14 – January 16 – 6,900 Hours of testing – 11,600 Hours of Corrections – 167 Use Cases – 650+ Test Cases – 1,928 Defects found – 1,250 Defects Closed

SACWIS 6 System Test UAT vs System Test –System Test conducted by DRC –UAT conducted by ODJFS/Counties (Facilitated by DRC) –System Test is Use Case/Integration test Makes sure all the pieces meet requirements and all pieces work together in unison (integrate) –UAT is business scenario based Makes sure the system operates in a business flow/ user environment.

SACWIS 7 User Acceptance Test (UAT) UAT the Purpose –Validate the system meets the functional and technical requirements and is ready to move to pilot operation and run live county operations.

SACWIS 8 User Acceptance Test (UAT) Will Be Conducted in three, 30 Day Waves –Wave 1: January 17 th – February 17th –Wave 2: February 21st – March 21st –Wave 3: March 22nd– April 21st UAT training for Wave 2 will be held during the week of February 13 th

SACWIS 9 User Acceptance Test (UAT) Seven Team Approach –Team 1 Intake/Investigations –Team 2 Case (On going Services) –Team 3 Court and Adoption –Team 4 Resources –Team 5 Finance –Team 6 System Administration –Team 7 Conversion (SIS-Muskingum)

SACWIS 10 User Acceptance Test (UAT) Session One UAT Training held January –Columbus Morse Road Training Center Two day class Two Training Classes Totaling 30 UAT members. Session One UAT commenced Tuesday January 17, 2006

SACWIS 11 User Acceptance Test (UAT) UAT Training –Day 1: System Overview of all major functionality Intake/Investigations Case Resources Financial –Day 2: Testing Process Problem reporting process/procedures Hands on exercises and Test Scenario review/practice.

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS SACWIS Case Services Kathy Bartlett

SACWIS 13 Presenting Issue Case services for paid and non-paid services must be reviewed and documented for each case member

SACWIS 14

SACWIS

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SACWIS 17

SACWIS 18

SACWIS 19 Next Steps Next Steps: 1)Will Utilize Session One of UAT (Currently Underway) to Exercise the current Case Services Design in SACWIS and ascertain feedback from State and county Subject Matter Experts 2) Convene Short Term Workgroup to Review the history behind and viability of the current Case Services Design

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS SACWIS/CAPMIS Roll-out Rick Smith Nancy DeRoberts

SACWIS 21 Implementation Tools Minibites System Workflows Task Level Help Practice Application Assigned Liaisons Upcoming Demonstrations Work Process Products from Previously Implemented Counties Implementation Guide On-site Support

SACWIS 22 Minibites Desktop Conventions - Navigation and Common features Administration 1- Ticklers, Routing and Approvals, Assignment, On Call, Staff Information, Delegate Administration 2 - Agency Information, Tickler Admin, Broadcast Messages, Intake - Intake Workload and capturing screening information CAPMIS - Safety Assessment and Safety Plan CAPMIS - Family Assessment, Ongoing Assessment and Specialized Assessment/Investigation Tool Case 1 - Case Services, Case Review, Visitation Plan, Case Plan, Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement Leaves Case 3 - Medical Records, Education, Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record Complaints, Rulings, Transfers Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive Staffing Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization Training Plan - Document Employee Training Plans Provider Management - Recruitment Plans and Events, Home study Information Eligibility - Determining Eligibility/Reimbursability CRIS-E - Interface Information from CRIS-E Finance 1 - Documenting Agency Services and costs, Ceilings, Finance 2 - Service Authorizations, Contracts

SACWIS 23 System Workflows Intake Assessment/Investigation Placements ICPC Case Planning and Management Court Adoption Resource Management Financial Management Eligibility Administration