ILLUMINOUS Daniel Lamoree Educational Research Assessment Analyst Mt. San Antonio College RP Group Conference 2013 April 2 nd, 2013

Outcomes 1.Effortlessly automate the import process of external data. COMIS – Data On Demand – Referential Files COMIS – Data On Demand – Referential Files Cal-PASS Plus Cal-PASS Plus 2.Rapidly construct two types (for now!) of cohorts Entry Point Entry Point Course Pattern Course Pattern 3.Build a community of users, developers and designers

Why use Illuminous to import COMIS and Cal-PASS Plus data? It’s simple and easy, unlike using a tape measure!

Why use Illuminous to import data into Access? 1.Very easy, requires only a few mouse clicks 2.Standardization of external data. COMIS DED COMIS DED COMIS DED COMIS DED Cal-PASS Plus DED Cal-PASS Plus DED Cal-PASS Plus DED Cal-PASS Plus DED 3.Standardization begets a common language Variable names are more descriptive Variable names are more descriptive Removal of jargon from the CA IR lexicon Removal of jargon from the CA IR lexicon Standardization of data begets standardization of past, present, future queries and reports! Standardization of data begets standardization of past, present, future queries and reports!

Why use Illuminous to import data into Access? Cont. 4.Generates helpful materialized views for future use! Ex1. Course Materialized View Ex1. Course Materialized View o Reduces CB table to 1 record per cb.course_id using the most recently submitted term_id. Uses? Uses? Ex2. Student Demographic Materialized View Ex2. Student Demographic Materialized View o Reduces ST table to 1 record per st.cccco_assigned_student_id using the most recently submitted term_id. Uses? Uses? What would YOU like to see?! What would YOU like to see?!

Why use Illuminous to import data into Access? Cont. 5.Overcomes the most infuriating deficiency of MS Access! 2 GB data limit per MS Access Database! 2 GB data limit per MS Access Database! Imports each table into its own database and links to each of them. Imports each table into its own database and links to each of them. If the individual table databases are housed on a network directory, allows multiple users to access the data simultaneously – instant makeshift Data Warehouse for your research office! If the individual table databases are housed on a network directory, allows multiple users to access the data simultaneously – instant makeshift Data Warehouse for your research office!

Why use Illuminous to import data into Access? Cont. 6.Build a seamless dataset between high school data (Cal-PASS Plus), community college data (COMIS), and your local enterprise resource planner (e.g., Banner, Datatel) SURELY THIS IS NOT POSSIBLE?!? SURELY THIS IS NOT POSSIBLE?!? By replicating the Cal-PASS Plus derived key for students in the Student Identifier (SI) table! By replicating the Cal-PASS Plus derived key for students in the Student Identifier (SI) table!

Getting your COMIS data LoginLogin to Request and Retrieve your COMIS Data Login

Raw COMIS data  Tips! Save to any local folder Save to any local folder Do NOT rename! No need! Import code will fail! Do NOT rename! No need! Import code will fail!

Getting your Cal-PASS Plus data LoginLogin to Request and Download your Cal-PASS Plus Data Login

Raw Cal-PASS Plus data  Tips! Save to any local folder Save to any local folder Do NOT rename! No need! Import code will fail! Do NOT rename! No need! Import code will fail!

Importing at a glance

Hands On! 1.Download a copy of Illuminous today! Build a cohort of your own!

All Things Cohort 1.What other types of cohorts do you typically create? Exit Point? Exit Point? o Grads and applying retroactive success metrics? Special programs? Special programs? o ARISE, AANIPISI, etc? Specific Sections of students Specific Sections of students o Supplemental instruction, Learning Communities

All Things Success 1.Current success metrics (not in this build. See: YouTube) YouTube Progression through sequence Progression through sequence X Credits accumulated X Credits accumulated Certificate / Degree Certificate / Degree Transfer (First File) Transfer (First File)First FileFirst File 2.What would you like to see added?

Future Development 1.Workflow? Track, tag and organize projects and tasks Track, tag and organize projects and tasks 2.Outcomes? 3.Reporting? Longitudinal Instructor analyzer Longitudinal Instructor analyzer Course analyzer Course analyzer 4.Popular research to replicate?

Future Help me, help you! Help me, help you! Test out the Illuminous. Test out the Illuminous. Send me ideas, criticisms, reports to integrate Send me ideas, criticisms, reports to integrate Contact: Contact: Updates – Automated update script within Illuminous! Updates – Automated update script within Illuminous! Future Communication: Google Group or ? Future Communication: Google Group or ?