KLARA chemical inventory 2013 Ulrika Olsson

How do I find KLARA – alternative 1  – internwebben – Choose system/tool – Chemical index Klara Ulrika Olsson Karolinska Institutet 20132

How do I find KLARA - alternative 2  – internwebben – At work– Laboratory safety Ulrika Olsson Karolinska Institutet 20133

KLARA – different kind of users  Local administrator (usually 1-2 at each department)  Manager for chemical inventory  Manager for risk assessment  Rights to read Anyone at KI (with correct IP number) can search the chemical database. Ulrika Olsson Karolinska Institutet 20134

KLARA – start page Ulrika Olsson Karolinska Institutet Select language Search for products/chemicals

Logged in Ulrika Olsson Karolinska Institutet My department Year Information Change password Search in chemical database Chemicals

Logged in Ulrika Olsson Karolinska Institutet Change password Important with a valid !

KLARA – chemical database Ulrika Olsson Karolinska Institutet 20138

KLARA – chemical database Ulrika Olsson Karolinska Institutet Search: Name CAS number Structure Search result: Reviewed products

KLARA - chemical database Ulrika Olsson Karolinska Institutet Search with structure: Substructure Exact structure

KLARA - chemical database Ulrika Olsson Karolinska Institutet Search with CAS

KLARA - chemical database Ulrika Olsson Karolinska Institutet Search result: Product (bold) at different concentrations and dilutions Synonyms (normal) Concentrations are given in intervals.

KLARA - chemical database Ulrika Olsson Karolinska Institutet Product name: If complicated name or nomenclature, search with part of the name

KLARA - chemical database Ulrika Olsson Karolinska Institutet

KLARA - chemical database Ulrika Olsson Karolinska Institutet Previous SDS Different suppliers Swedish and English

KLARA - chemical database Ulrika Olsson Karolinska Institutet The local administrator can find out where the product is located.

KLARA - chemical database Ulrika Olsson Karolinska Institutet Dimensions 12 labels on each sheet

KLARA - chemical database Ulrika Olsson Karolinska Institutet Sometime there is not space enough for the note because of P-statements/Safety advice phrases.

KLARA - chemical database Ulrika Olsson Karolinska Institutet

KLARA - chemical database Ulrika Olsson Karolinska Institutet Now there is space for the note!

KLARA - chemical database Ulrika Olsson Karolinska Institutet If you choose to print 12 labels

KLARA - chemical database Ulrika Olsson Karolinska Institutet

KLARA – chemical inventory Ulrika Olsson Karolinska Institutet

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet KLARA-nyheter!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Serch and make lists in your own register! Reports Instruction! My chemical register

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Start the inventory by clicking on your group.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Copy products with amounts from last years inventory. Products that have been registered during the year will also be copied, but not with amounts.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Search for products Discarded products will be placed here. Discard products from your register, which can be done any time during the year. Chemicals in the actual room Premises in different buildings Inventory status

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Click on a product : Amount and unit Supplier Note Inventory, annual use, purchase, max storage

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Reports and licienses Fire safety and licienses Purchase and Annual use : registered during the year alternatively at the inventory (go back to previous year) Max storage: an estimated maximal amount that you might have the whole, or part of, the year.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose from existing suppliers (or choose “other”).

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet A product can be registered as both volume or mass but is then considered to be two different products in KLARA.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Structure!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet I can choose to show sums

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet It is possible to transfer products between the different premises (within the group).

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose the product(s) you want to move. Click ”Next”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose what premises you want to move your chemical to. Click ”Next”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Check if the transfer data is correct before you click ”Transfer”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Done!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose campus Before you start to make a chemical register you have to create premises (if you don’t have it already) or, perhaps, for some reason, you need to make an additional one…

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose building

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Choose among existing floors and rooms or create new ones.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet To create a room on a new floor, you first have to create (save) a floor. If you don't see the ”Save” button, just broaden the margin

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Floor 11 is created and now it is possible to create rooms on that floor (by clicking “Add” again).

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Name the room (with correct room number, which is given at the physical door/entrance). ”Save”

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Here is the new premise!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Now the new room can be found among the other premises! The symbol to the right of the room means that the room is empty and can be deleted. If you want to delete a room that holds products, all chemicals need to be discarded before you can delete the room.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Now I can start to put chemicals in my premises, or I can choose to create Storage (fridge, cabinet, shelf).

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Fridge 1 is created, click ”Close”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Now I am ready to add chemicals!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Here it is shown what premise you are located in, where the chemicals will be stored. Perform a search for products in KLARA using: Name CAS number Ordering number KLARA number

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet A search with name results in products, synonyms, different concentrations, dilutions and analogs.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet A search with CAS results in products of different dilutions as well as synonyms.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet If your product can´t be found in KLARA, click on ”product not on the list” in order to add it to the database.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Add CAS number. Click ”Next”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Here you can choose from suppliers that´s already registered i KLARA. Find your supplier (or ”Other”) and click ”Next”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet This is where you add information about your supplier is if you couldn't find your supplier in the list (i.e. ”Other”).

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet After supplier information it is time to classify you product. The new pictograms (CLP) are found below the old ones.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Finally, you can add a note, for example ordering number! Products that are added to the database have to be reviewed before they become approved (“green”). Therefore, all information you can supply is information that support and simplify this process!!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet After you have saved the product you should add a SDS!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet For detailed information about products in your search result, click ”i”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet This is the same information as in the chemical database.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Under ”classification” you find a lot of information, and also links to different databases and homepages, where you can search for further information if desired!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet ”Save” Choose your product and then: Inventory, purchase, annual use or max storage. Supplier Amount and unit Storage Note, buyer etc.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet It is possible to make modify the transactions, just click on it and make the changes you whish (with the exception from ”inventory”, which can only be changed during the inventory period). The product is now registered as inventory. Perhaps this is a product that also have to be registered with ”max storage”?!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet All modifications are registered with date and initials. When you are finished with this specific product, click ”Cancel” (= close)

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Here is the added product!

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet If you click ”show sums”.

KLARA - chemical inventory Ulrika Olsson Karolinska Institutet Red products in the register are ”KI phase-out products”. Gray products in the register are ”Archived products”.

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Here you can make lists from your own register, for example to post on your chemical storage or use as a inventory tool.

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Make your choises and then click ”Show report” (or Excel).

KLARA - lists and reports Ulrika Olsson Karolinska Institutet

KLARA - lists and reports Ulrika Olsson Karolinska Institutet Search for products in your own register by choosing from different criteria.

KLARA - lists and reports Ulrika Olsson Karolinska Institutet You can also search by structure (did not fit in this window)

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Reports and results!

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Lists for different classes and groups of products in the own register.

KLARA – lists and reports Ulrika Olsson Karolinska Institutet

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Choose a criteria

KLARA – lists and reports Ulrika Olsson Karolinska Institutet

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Choose a list and then “Show result” (or Excel).

KLARA – lists and reports Ulrika Olsson Karolinska Institutet

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Excel-file! Here you can continue working with your list and add more information, for example names of persons, exposure levels etc. Be aware that you actively have to save as an Excel-file when you save it to your computer!

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Reports with specific choices, for example lists of different components (in mixtures/kits).

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Make your choices 1-3 and then “Report” (4).

KLARA – lists and reports Ulrika Olsson Karolinska Institutet Calculation result!