RDA Test “Train the Trainer” Module 3: Description of Manifestations and Items [Content as of Mar. 31, 2010]

RDA Test Training: Content as of Mar. 31, Module 32 Pre-cataloging decision “What am I cataloging?” (RDA 1.5) –Comprehensive description: the whole –Analytical description: a part or parts; some analytical descriptions are also comprehensive descriptions –Hierarchical description: the whole and parts together

RDA Test Training: Content as of Mar. 31, Module 33 New description needed? Changes requiring a new description (RDA 1.6) – new reasons: –Change in mode of issuance –Change in media type –Change in edition statement: serials and integrating resources –Re-basing of an integrating resource

RDA Test Training: Content as of Mar. 31, Module 34 Reproductions Decision needed: –Catalog the reproduction (RDA not a change from AACR2 as written but is a change from current U.S. practice), or –Catalog the original and give information about the reproduction (i.e., continue current U.S. practice)

RDA Test Training: Content as of Mar. 31, Module 35 Basis for identifying the resource (RDA 2.1) Depends on type of description (comprehensive, etc.) Depends on mode of issuance Depends on number of parts

RDA Test Training: Content as of Mar. 31, Module 36 Sources of information Preferred source (not “chief source”) Fewer categories for sources in RDA 2.2: #1: Pages, leaves, etc., or images of pages … #2: Moving images #3: All other resources –More than one preferred source –Other sources of information

RDA Test Training: Content as of Mar. 31, Module 37 ICP’s principle of representation Transcribed information = “Take what you see” and “accept what you get” – general guideline at RDA 1.7.1: –Capitalization, punctuation, abbreviations, inaccuracies, symbols, numerals Alternatives: –Follow in-house guidelines or preferred style manual –Accept data from scanning, downloading

RDA Test Training: Content as of Mar. 31, Module 38 Language and script (RDA 1.4) Listing of elements to be transcribed from resource in found language/script –Alternative: record transliteration –Optional addition: give found form + transliteration Other elements in language/script preferred by the agency

RDA Test Training: Content as of Mar. 31, Module 39 Principle of representation Appendix A for capitalization –Instructions for some specific situations –But alternatives (RDA 1.7) possible Appendix B for abbreviation –Found forms except for a few specific situations –But alternatives (RDA 1.7) possible

RDA Test Training: Content as of Mar. 31, Module 310 Elements covered in this module Core Core if … Other elements if change from AACR2 or from AACR2 practice MARC 21 changes included in above

RDA Test Training: Content as of Mar. 31, Module 311 Title proper RDA Scope = “the chief name of a resource (i.e., the title normally used when citing the resource)” Sources: –Preferred source of information: RDA –If no title within the resource: RDA 2.2.4

RDA Test Training: Content as of Mar. 31, Module 312 Title proper transcription General guidelines on titles: RDA Principle of representation: –Don’t correct errors for monographs = no more “[sic]” or “[i.e., ____]” – give note to explain –Do correct errors for serials and integrating resources to have a stable title Changes in title proper: RDA

RDA Test Training: Content as of Mar. 31, Module 313 Examples: error in title proper Monograph: 245 $a Teusday’s tasks 246 $i Corrected title: $a Tuesday’s tasks Serial: 245 $a Zoology studies 246 $i Misspelled title on number 1: $a Zooology studies

RDA Test Training: Content as of Mar. 31, Module 314 Statement of responsibility relating to title proper RDA Scope = “a statement associated with the title proper of a resource that relates to the identification and/or function of any persons, families, or corporate bodies responsible for the creation of, or contributing to the realization of, the intellectual or artistic content of the resource” If more than one, only the first recorded is required

RDA Test Training: Content as of Mar. 31, Module 315 Statement of responsibility … title proper Sources: RDA –Same source as title proper –Another source within the resource –Another source: RDA General guidelines: RDA 2.4.1

RDA Test Training: Content as of Mar. 31, Module 316 Statement of responsibility … title proper Single statement naming more than one person, family, or corporate body –Transcribe as found (no longer the AACR2 “rule of 3”) –Option: transcribe first name and give bracketed summary about information not transcribed Related action: how many access points for those persons, families, bodies

RDA Test Training: Content as of Mar. 31, Module 317 Statement of responsibility example 245 $a … / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson. Or, if option applied: 245 $a … / $c by Susan Brown [and four others] (no longer “[et al.]”)

RDA Test Training: Content as of Mar. 31, Module 318 Information in statements of responsibility RDA : transcribe as found; do not omit: –titles of nobility, address, honour, etc. –initials of societies, dates of founding, mottoes, etc. –but, an option to abridge a statement of responsibility if essential information not lost

RDA Test Training: Content as of Mar. 31, Module 319 Designation of edition and … named revision of an edition RDA and Scope of Designation of edition = “a word, character, or group of words and/or characters, identifying the edition to which a resource belongs” Scope of Designation of a named revision … = “a word, character, or group of words and/or characters, identifying a particular revision of a named edition”

RDA Test Training: Content as of Mar. 31, Module 320 Designation of edition and … named revision of an edition Sources for Designation of edition: –Same source as title proper –Another source within the resource –Another source: RDA Sources for Named revision …: –Same source as Designation of edition –Another source within the resource –Another source: RDA 2.2.4

RDA Test Training: Content as of Mar. 31, Module 321 Designation of edition and … named revision of an edition Transcribe as found: do not abbreviate or convert numerals 250 $a Third revised edition 250 $a 2nd enlarged ed., revised

RDA Test Training: Content as of Mar. 31, Module 322 Music presentation statements Transcribe as edition statements –Not in 254 fields –Can now include statement(s) of responsibility 250 $a Piano/vocal score 250 $a Vocal score / $b arrangement by Otto Singer

RDA Test Training: Content as of Mar. 31, Module 323 Numbering of serials: for first or only sequence Numeric and/or alphabetic designation of first issue or part of sequence – RDA Chronological designation of first issue or part of sequence – RDA Numeric … of last issue or part of sequence – RDA Chronological … of last issue or part of sequence – RDA 2.6.5

RDA Test Training: Content as of Mar. 31, Module 324 Numbering of serials Sources: –the source on the first/last issue or part of that sequence that bears the title proper –another source within the first/last issue or part of that sequence –one of the other sources of information specified under Can give numbering as formatted field (MARC 362 0#) or as an unformatted note (MARC 362 1#)

RDA Test Training: Content as of Mar. 31, Module 325 Numbering of serials General guidelines (2.6.1): –Transcribe terms and months as on the resource –Record numerals according to policy of agency Alternative: record numerals as found on the resource 362 0# $a Volume X, number # $a January 2010-

RDA Test Training: Content as of Mar. 31, Module 326 Date of production RDA For a resource in unpublished form Supply a probable date whenever possible See “Date of publication” slide for changes about supplied dates In MARC 260 $c

RDA Test Training: Content as of Mar. 31, Module 327 Place of publication RDA If more than one, only the first recorded is required – no “home country” provision Supply a probable place whenever possible

RDA Test Training: Content as of Mar. 31, Module 328 Supplying place Known local place [Toronto] Probable local place [Munich?] [Göteborg?, Sweden] Known country, state, etc. [Canada] Probable country, state, etc. [Spain?]

RDA Test Training: Content as of Mar. 31, Module 329 Place of publication 1)If no probable place, give “[Place of publication not identified]” – not “[S.l.]” 2)Do not supply higher jurisdiction for found local place 3)Do not correct fictitious or incorrect information; make a note to explain In MARC 260 $a

RDA Test Training: Content as of Mar. 31, Module 330 Examples: place of publication 260 $a London On resource: London -- New York -- Boston 260 $a Red Oak [Iowa] 260 $a [Place of publication not identified] 260 $a Minneapolis 500 $a Actually published in St. Paul

RDA Test Training: Content as of Mar. 31, Module 331 Publisher’s name RDA If more than one, only the first recorded is required Do not shorten the form of name -- can omit corporate hierarchy If no publisher identified, give “[publisher not identified]” – not “[s.n.]” In MARC 260 $b

RDA Test Training: Content as of Mar. 31, Module 332 Examples: publisher’s name 260 $b J.J. Wilson Publishing Company not: 260 $b Wilson Pub. Co. 260 $b Humanities Association, Renaissance Literature Section on source: Humanities Association, Literature Division, Renaissance Literature Section 260 $b [publisher not identified] 260 $a Denver : $b Pilkington Pub. Co. on source: Denver -- Pilkington Pub. Co. Houston -- Davidson Publishers

RDA Test Training: Content as of Mar. 31, Module 333 Date of publication RDA If no publication date on resource, supply a probable date whenever possible If no probable date (very rare) for single- part monographs, give “[date of publication not identified]” In MARC 260 $c

RDA Test Training: Content as of Mar. 31, Module 334 Supplying dates – 5 categories in RDA 1.9 1) Actual year known 260 $c [2010] 2) Either one of two consecutive years 260 $c [2009 or 2010] 3) Probable year 260 $c [2010?]

RDA Test Training: Content as of Mar. 31, Module 335 Supplying dates – 5 categories in RDA 1.9 4) Probable range of years (“between ___ and ___?”) 260 $c [between 2008 and 2010?] 5) Earliest and/or latest possible date known (“not before,” “not after,” or “between ___ and ___”) 260 $c [not before January 15, 2010] [Note: No longer using “ca.” (approximately) with year]

RDA Test Training: Content as of Mar. 31, Module 336 Multipart monographs, serials, and integrating resources RDA Give beginning and ending dates of publication if have first/last issue, part, or iteration 260 $c

RDA Test Training: Content as of Mar. 31, Module 337 Multipart monographs, serials, and integrating resources – RDA If the first and/or last issue, part, or iteration is not available, supply an approximate date or dates of publication If date or dates cannot be approximated, don’t record date(s) of publication – do not give “[date of publication not identified]” 260 $c 1998-[2010?]

RDA Test Training: Content as of Mar. 31, Module 338 Place of distribution RDA For a published resource if place of publication not identified and distribution information is on resource If more than one, only the first recorded is required

RDA Test Training: Content as of Mar. 31, Module 339 Place of distribution Supply a probable place whenever possible: see Place of publication slides If no probable place, give “[Place of distribution not identified]” – not “[s.l.]” In MARC 260 repeated $a -- cannot explicitly identify as distribution information

RDA Test Training: Content as of Mar. 31, Module 340 Examples: place of distribution 260 $a [Place of publication not identified] : $b ABC Publishers ; $a Seattle, $c On source: ABC Publishers, 2009 Distributed by Iverson Company, Seattle 260 $a [Place of publication not identified] : $b Sherman & Brothers, Inc. ; $a [Australia], $c On source: Sherman & Brothers, Inc., 2010 Distributed in Australia by Goodman Ltd.

RDA Test Training: Content as of Mar. 31, Module 341 Distributor’s name RDA For a published resource if publisher not identified and distribution information is on resource If more than one, only the first recorded is required

RDA Test Training: Content as of Mar. 31, Module 342 Distributor’s name Do not shorten the form of name – can omit corporate hierarchy In MARC 260 repeated $b – can add designation of function, e.g., “[distributor]”

RDA Test Training: Content as of Mar. 31, Module 343 Examples: distributor’s name 260 $a Chicago : $b [publisher not identified] : $b RD Distributors, $c On title page: Chicago, 2009 On title page verso: RD Distributors, Evanston 260 $a [Place of publication not identified] : $b [publisher not identified] ; $a Boston : $b KL, Inc. [distributor], $c On jewel box: Published in 2010 and distributed by KL, Inc. in Boston and Ottawa.

RDA Test Training: Content as of Mar. 31, Module 344 Date of distribution For a published resource if date of publication not identified (very rare) and distribution information is on resource Supply a probable date whenever possible See Date of publication slide for changes about supplied dates In MARC 260 $c preceded by a comma -- cannot explicitly identify as distribution information

RDA Test Training: Content as of Mar. 31, Module 345 Examples: date of distribution 260 $a Omaha, Nebraska : $b Means Pub. Co., $c [date of publication not identified], On title page: Means Pub. Co., Omaha, Nebraska On title page verso: 2009 distribution 260 $a [United States] : $b Rand McNally, $c [date of publication not identified], On map panel: Published by Rand McNally; distributed in the U.S. by WM Services, 2010.

RDA Test Training: Content as of Mar. 31, Module 346 Place of manufacture RDA For a published resource if neither place of publication nor place of distribution identified and manufacture information is on resource If more than one, only the first recorded is required

RDA Test Training: Content as of Mar. 31, Module 347 Place of manufacture Supply a probable place whenever possible – see Place of publication slides If no probable place, give “[Place of manufacture not identified]” – not “[s.l.]” In MARC 260 $e

RDA Test Training: Content as of Mar. 31, Module 348 Example: place of manufacture 260 $a [Place of publication not identified] : $b International Group, $c 2009 $e (New York) On source: Published 2009 by the International Group; 2009 printing, Johnson Graphics, New York and Buenos Aires. No distribution information available.

RDA Test Training: Content as of Mar. 31, Module 349 Manufacturer’s name For a published resource if neither publisher nor distributor identified and manufacture information is on resource If more than one, only the first recorded is required Do not shorten the form of name -- can omit corporate hierarchy In MARC 260 $f

RDA Test Training: Content as of Mar. 31, Module 350 Example: manufacturer’s name 260 $a Boston : $b [publisher not identified], $c 2010 $f (Kinsey Printing Company) On score: Published in Boston, 2010; Cambridge -- Kinsey Printing Company No distribution information 260 $a [Place of publication not identified] : $b [publisher not identified], $c 2009 $e (Arlington, VA : $f B. Ross Printing) On photograph: Published 2009; printed by B. Ross Printing (Arlington, VA), May 2009 No distribution information

RDA Test Training: Content as of Mar. 31, Module 351 Date of manufacture RDA For a published resource if neither date of publication, date of distribution, nor copyright date identified (very rare) and manufacture information is on resource See “Date of publication” slide for changes about supplied dates Only the date (e.g., not “2009 printing”) In MARC 260 $g

RDA Test Training: Content as of Mar. 31, Module 352 Examples: date of manufacture 260 $a Tampa : $b Garrison Publishers, $c [date of publication not identified] $g (2010) On source: Garrison Publishers, Tampa; 2010 Printing No distribution or copyright date 260 $a [Place of publication not identified] : $b [publisher not identified], $c [date of publication not identified] $e (London $f ZZZ Printers, $g 2009) On source: Printed for distribution in Western Europe by ZZZ Printers (London, Zurich, and Vienna) in 2009.

RDA Test Training: Content as of Mar. 31, Module 353 Copyright date RDA 2.11 If neither date of publication nor date of distribution identified Precede by copyright symbol (©), phonogram symbol (  ), or words “copyright” or “phonogram” if the symbol cannot be reproduced In MARC 260 $c (not MARC 542)

RDA Test Training: Content as of Mar. 31, Module 354 Examples: copyright date 260 $a [Des Moines?] : $b Iowa Department of Transportation, $c [date of publication not identified], © On source: Published by Iowa Department of Transportation, ©2009, 2010 printing No distribution information 260 $a Chicago : $b ELC Publishers, $c [date of publication not identified],  On disc label: ELC Publishers, Chicago,  2010 No distribution information

RDA Test Training: Content as of Mar. 31, Module 355 Title proper of series and … of subseries RDA and Scope of Title proper of series = “the chief name of a series (i.e., the title normally used when citing the series)” Scope of Title proper of subseries = “chief name of a subseries (i.e., the title normally used when citing the subseries)”

RDA Test Training: Content as of Mar. 31, Module 356 Title proper of series and … of subseries Sources for both elements: –the series title page –another source within the resource itself (see RDA 2.2.2) –one of the other sources of information specified under Basic instructions on recording titles in RDA 2.3.1

RDA Test Training: Content as of Mar. 31, Module 357 Numbering within series and … within subseries RDA and Scope of Numbering within series = “a designation of the sequencing of a part or parts within a series” Scope of Numbering within subseries = “a designation of the sequencing of a part or parts within a subseries”

RDA Test Training: Content as of Mar. 31, Module 358 Numbering within series and … within subseries Source: any source within the resource Guidelines are generally the same as those for Numbering of serials (slide 25) 490 $a … $v volume $a … $v Band LXXXVIII

RDA Test Training: Content as of Mar. 31, Module 359 Identifier for the manifestation RDA 2.14 Scope = “a character string associated with a manifestation that serves to differentiate that manifestation from other manifestations” If there is more than one identifier for the manifestation, prefer an internationally recognized identifier, if applicable.

RDA Test Training: Content as of Mar. 31, Module 360 Identifier for the manifestation Categories of identifiers: –ISBN, ISSN, and others registered based on internationally recognized schemes –those assigned by publishers, distributors, government agencies, clearing houses, etc., based on internal schemes –“fingerprints” (i.e., identifiers constructed by combining groups of characters from specified pages of a printed resource) –music publisher numbers and plate numbers –not URLS (RDA 4.6)

RDA Test Training: Content as of Mar. 31, Module 361 Examples: Identifier for the manifestation 020 ## $a ## $a X 024 2# $a M # $a I 19.16: $a H $b A. Leduc

RDA Test Training: Content as of Mar. 31, Module 362 Carrier type RDA 3.3 Scope = “a categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource”

RDA Test Training: Content as of Mar. 31, Module 363 Carrier type controlled vocabulary Use one or more of the terms in RDA –Alternative: predominant or most substantial content One of the three elements developed with ONIX community to replace the GMD –Can be included in templates with other elements Don’t confuse with Extent: some terms in common

RDA Test Training: Content as of Mar. 31, Module 364 MARC for Carrier type MARC field 338 $a: carrier type term $2: if term in $a is from RDA 3.3, give “marccarrier” $3: carrier type materials specified - give if appropriate –can repeat field or can repeat subfield $a if all terms are from vocabulary in subfield $2

RDA Test Training: Content as of Mar. 31, Module 365 Extent RDA 3.4 Scope = “the number and type of units and/or subunits making up a resource” –Unit = a physical or logical constituent of a resource (e.g., a volume) –Subunit = a physical or logical subdivision of a unit (e.g., a page of a volume) Core if the resource is complete or if the total extent is known

RDA Test Training: Content as of Mar. 31, Module 366 Recording Extent No abbreviations for terms, e.g.,: “pages,” “volumes” Use “approximately” (not “ca.”) and “that is” (not “i.e.”) Use “unnumbered” rather than square brackets enclosing the numeral

RDA Test Training: Content as of Mar. 31, Module 367 Recording Extent Changes in vocabulary from AACR2, e.g.: –“study score,” not “close score” or “miniature score” –“computer disc” for both “computer disk” and “computer optical disc” –“sheet,” not “broadside” MARC 300 subfield $a

RDA Test Training: Content as of Mar. 31, Module 368 Extent and Carrier type examples Book: 300 $a 123 pages, 28 unnumbered pages 338 $a volume $2 marccarrier Music CD: 300 $a 1 audio disc 338 $a audio disc $2 marccarrier DVD: 300 $a 1 DVD 338 $a video disc $2 marccarrier

RDA Test Training: Content as of Mar. 31, Module 369 Extent and Carrier type examples Online PDF: 300 $a 1 online resource (39 pages) 338 $a online resource $2 marccarrier Score: 300 $a 1 vocal score (xii, 300 pages) 338 $a volume $2 marccarrier Map: 300 $a 1 map 338 $a sheet $2 marccarrier

RDA Test Training: Content as of Mar. 31, Module 370 Extent and Carrier type examples Printed textual serial not yet complete: No 300 field 338 $a volume $2 marccarrier Website (with maps, text, and photographs): 300 $a 1 online resource 338 $a online resource $2 marccarrier

RDA Test Training: Content as of Mar. 31, Module 371 Other changes from AACR2 Parallel elements for all attributes in RDA chapter 2 Supply other title information only for cartographic resources and moving image trailers No abbreviations in MARC 300 $b Give carrier description characteristics even if “normal” or “standard” (e.g., width of sound track film) Can give ISSN for both main series and subseries

RDA Test Training: Content as of Mar. 31, Module 372 MARC coding changes for RDA bibliographic records Leader/18: value “i” (ISBD) if using ISBD punctuation 040 $a ____ $b eng $c ____ $e rda