1 Eighth Western Rivers 2013 Operations Workshop 8WR OPS Workshop 2013

AUX Damage Claim Process Claims submitted to CO SUMR via ASC < $750 ASC review & approve to SUMR Response Dept. to DIRAUX for payment >$750 Investigator assigned Damage Normal Ops - Approval/Disapproval to SUMR to DIRAUX Abnormal Ops - Stand down of vessel and crew with investigation Gross Negligence Determination - Yes - Claim denied; DIRAUX may take disciplinary action No – Investigation endorsed for payment Eighth Western Rivers 2013 Operations Workshop 2

AUX Communications on Patrol Facility must have 2 Way Comms CG Unit, ACOE, Police, Fire Dept, Marina relay btw facility & USCG OPS & POSN – 30 mins SUMR, 60 mins SLMR Comms lost– Terminate Patrol Safe haven until comms is re-established Eighth Western Rivers 2013 Operations Workshop 3

AUX Incident Notification Report Incidents Up the Chain AUX report to SUMR Command Center Incidents- Incidents affecting flow of commerce Major/Serious marine casualty Major pollution incident Actionable intelligence Terrorist attack Eighth Western Rivers 2013 Operations Workshop 4

Aux Incident Notification Incidents Significant injury to member Personnel casualty/Imminent death of SUMR personnel/family member Civil disasters Incident w/high media interest SAR case in uncertain or distress phase Any commercial shipboard death or serious illness Eighth Western Rivers 2013 Operations Workshop 5

SUMR AUX Cell Phone Possession -- Embarked Do not carry on person, except PWO for COMMS Place on-board in dry & secure area Reason - damage and property loss Consideration - Cell phones required for communications in some limited VHF coverage areas Eighth Western Rivers 2013 Operations Workshop 6

Important Reminder Eighth Western Rivers 2013 Operations Workshop 7

SUMR AUX Embarkation of Non-Aux Personnel Non-Coast Guard on AUX Facilities No non–AUX guests or passengers (including family) on facilities unless: Order Issuing Authority (OIA) authorizes for event or patrol Process- Request 2 weeks in advance in writing Through ASC to Chief of Response, SUMR, INFO to SO-OP Approval by to Coxswain or Pilot If approval not received then assume non-approval Eighth Western Rivers 2013 Operations Workshop 8

SUMR AUX Embarkation of Non-Aux Personnel Process (continued) Approval can be granted for all patrol types Training patrols receive greater scrutiny due to inherent risks If patrol becomes operational mission Coxswain must advise SUMR of non-AUX personnel Non-AUX personnel may remain Coxswain must perform Operational Risk Assessment in coordination with SUMR and Chief of Response Coxswains should act first if lives are in immediate danger Brief SUMR once the situation has stabilized Eighth Western Rivers 2013 Operations Workshop 9

SUMR Marine Assistance Request Broadcast (MARB) SUMR Policy SUMR Cmd Ctr broadcasts MARB for non-distress cases If AUX responds or it was a happen-upon no need to do MARB AUX may request MARB from SUMR Cmd Ctr MARB effectiveness may be spotty due to gaps in radio coverage areas & lack of commercial tow operators in SUMR AOR Eighth Western Rivers 2013 Operations Workshop 10

SLMR AUX Cell Phone Possession -- Embarked SLMR does not have a specific policy regarding cell phones when embarked Reasonable care should be exercised at all times Eighth Western Rivers 2013 Operations Workshop 11

SLMR AUX Embarkation of Non-Aux Personnel Eighth Western Rivers 2013 Operations Workshop 12

Safety is Priority One! Remember safety of the crew, the public, and the vessel take priority over the mission Personal Locator Beacon (PLB) – Key piece of safety equipment –Issued to Coxswains and PWOs –Have it on board –Check the battery expiration date –Keep it registered with NOAA Eighth Western Rivers 2013 Operations Workshop 13

HAZMAT Eighth Western Rivers 2013 Operations Workshop 14

Promoting Safety Wear PPE correctly Ensure facility is properly equipped Operate vessel safely Comply with Navigation Rules Observe no wake zones Demonstrate Professionalism! Eighth Western Rivers 2013 Operations Workshop 15

Operational Risk Management (ORM) Eighth Western Rivers 2013 Operations Workshop 16

Operational Risk Management GAR Model Eighth Western Rivers 2013 Operations Workshop 17 Green – Amber – Red Any category above a 3 needs to be mitigated There should be NO zero (no risk) scores GAR is ongoing during mission Both SUMR and SLMR require a GAR score before an Auxiliary patrol gets underway

Operational Risk Management GAR Model Eighth Western Rivers 2013 Operations Workshop 18 Green – Amber – Red 8WR Boat Crews will use the standard GAR worksheet Worksheet (see next slide) and descriptive instructions are available on the 8WR website

Operational Risk Management GAR Model Eighth Western Rivers 2013 Operations Workshop 19

MISHAP Reporting Any event that results in... –Death of Auxiliary member –Injury of Auxiliary member –Damage to Auxiliary owned or personal property Must be under orders Report immediately to OIA & DIRAUX Eighth Western Rivers 2013 Operations Workshop 20

Navigation Rules Inland Rules applicable in all 8WR waters Coxswains responsible for compliance Be wary of local practices Eighth Western Rivers 2013 Operations Workshop 21

NavRul Test Completion Initial closed book test must be taken on-line –Proctor required –Proctor must be a QE or AUXOP –Paper tests no longer available Open book test taken on-line –No proctor required Test site: Open book test is due 5 years from the date of the last test not 31 Dec of year 5 Eighth Western Rivers 2013 Operations Workshop 22

Operating in Reduced Visibility NAVRUL - Rule 19 Procedures for Reduced Visibility –Maintain a lookout as far forward as possible –Reduce speed –Proper sound signals –Navigation lights on –Radar on and monitored if you have it on your vessel –Avoid course alterations to port for vessels ahead Eighth Western Rivers 2013 Operations Workshop 23

Eighth Western Rivers 2013 Operations Workshop 24 Navigation lights on Depth perception affected Reduce speed Night vision (30 min) Inherently riskier; update GAR often Consider extra lookouts NIGHT OPS

Liability Orders do not guarantee liability coverage Legal process bases coverage on a review of the circumstances and facts involved Your actions - –Must be within your qualifications and training –May not exceed the facility capabilities –Must not go beyond the scope of the Auxiliary duties –Coverage may be denied by the Coast Guard if you are operating out of bounds Eighth Western Rivers 2013 Operations Workshop 25

Operational Guidelines Remember, we are prohibited from: –Boardings for law enforcement purposes –Investigating complaints of negligent operation –Violating any navigational rules –Creating any situation that would place any vessel in navigational extremes Eighth Western Rivers 2013 Operations Workshop 26

Radio Communications Maintain high professional standards –Use appropriate pro-words –Use phonetic alphabet properly –Use appropriate channels –NEVER use codes Unauthorized prowords, abbreviations and procedures Chummy language Personally identifying information –Review Boat Crew Seamanship Manual, Chapter 11, paragraph D.2. Eighth Western Rivers 2013 Operations Workshop 27

Operational Photos and Video Coast Guard Policy –ALL photographs and video taken aboard Coast Guard Auxiliary Facilities under orders, including those taken with personal cameras, are government property and subject to screening prior to release Eighth Western Rivers 2013 Operations Workshop 28

After The Patrol... District Post Patrol Policy –Update 5132 in AOM –7030 is completed in AOM –original gas receipts are scanned into AOM 30 days must be in DIRAUX hands 29 Eighth Western Rivers 2013 Operations Workshop

After The Patrol... Eighth Western Rivers 2013 Operations Workshop 30 After Action Report when required Maintain proper radio and deck log book

After The Patrol... Members submitting a claim when trailering are authorized to document both mileage and fuel costs on the CG-5132 (AUXMAN 9.C.2.b.) FINCEN will pay the greater of the two amounts –One or the other – NOT both Submit scanned original receipts as usual 31 Eighth Western Rivers 2013 Operations Workshop

??? QUESTIONS ??? Contact any of these OPS Reps –Your SO-OP –DSO-OP, COMO Jack Gumb –DDC-R, COMO Robert Smekta If they dont have the answer at hand, they have the resources and network to get the answer for you Eighth Western Rivers 2013 Operations Workshop 32

8WR OPS Workshop Eighth Western Rivers 2013 Operations Workshop