Thurston County Public Health & Social Services Department Public Health and Social Services Department Assessment Team Meeting EMPLOYER HERE Action Planning for a Healthy Workforce DATE HERE

Thurston County Public Health & Social Services Department Introductions Employer XXX Assessment Team –Site Coordinator –Assessment Team Members –XXXXXXX –XXXXXXX XXXXXXX XXXXXXX XXXXXXX

Thurston County Public Health & Social Services Department About Steps Chronic Disease Prevention –Physical Activity, Nutrition, Tobacco Use –Asthma, Diabetes, Obesity Approach –Outcome-based –Evidence-based –Community-Informed Design

Thurston County Public Health & Social Services Department About WorkWell Action Planning What: –Help interested employers identify where to focus efforts Why: –To promote changes that make healthy choices easier for employees How: –Organization-wide, self-assessment –Leadership engaged action planning Where: –Government workplaces (public sector) based in Thurston County

Thurston County Public Health & Social Services Department 1 st Meeting –Orient and Organize for Data Collection (Topic Groups) –Discuss Homework/Outside of Meeting Tasks –Select Leads and Topic Group Members 2 nd Meeting –3-5 weeks from today –Present Preliminary Scores –Consensus on Final Scores Assessment Report –Prepared by XXXXXXX Assessment Timeline

Thurston County Public Health & Social Services Department Orientation Materials –Assessment Tool –Comment Sheet –Handout “Select a Topic Lead and Score Development Group” –List of worksites –List of team members Four Topics –Workforce Health Promotion –Physical Activity at Work –Healthy Eating during Work Hours –Air Quality at Work

Thurston County Public Health & Social Services Department Orientation continued… Focus: People shape and are shaped by their work environment 1.Expression of leadership support and commitment to employee health 2.Presence of environmental assets and supports throughout the workplace 3.Expansion of written polices and/or formal practices within the organization

Thurston County Public Health & Social Services Department Organizational support and leadership engagement is necessary –Culture, climate and values of an organization shape priorities –Priorities drive the commitment of resources –Resources shape the level and type of change that will occur in the future –Pages 2-3 Example: value statement The Assessment Tool

Thurston County Public Health & Social Services Department Environmental Assets and Supports –Design of the work environment –Tangible, visible things that influence employee decision making –Things that make healthier choices, easier or harder –Pages 4 and 6 Example: bicycle rack The Tool continued…

Thurston County Public Health & Social Services Department Policy and Practices –Formal, written and unwritten ways that an organization does business –Express an organization’s expectations, permissions, priorities and values –Written somewhere/somehow (policy) –Unwritten, but consistently demonstrated or universally understood (practice) –Pages 5, 7 and 8 Example: scent free policy, menu substitution The Tool continued…

Thurston County Public Health & Social Services Department Structure –4 Topic Groups –4 Leads, 1 for Each Topic –Assessment Team members volunteer to be on 1 (or more) topic groups Homework –Between now and Meeting 2 –Determine a ‘preliminary’ score for each action statement individually –Each topic group needs to gather information (See Handout) Organizing for Data Collection

Thurston County Public Health & Social Services Department Communication Topic Group Members Topic Group Lead Site Coordinator

Thurston County Public Health & Social Services Department Scoring Assumptions –Action statements represent things that are either present or absent, in place or not –Not every employer could do or would desire to do everything covered by the assessment –However, everything covered is valuable and influences employee health and fitness –Not applicable (NA) is not an option –All buildings that house employees should be considered –No surveying of co-workers is needed

Thurston County Public Health & Social Services Department Scoring continued… Developing a preliminary score –Based on what the action statement actually says –Seek out expertise and documentation –Thoroughness is very important –No one ‘correct’ way to gather the information –Topic group consensus is desired Any questions or problems, contact your site coordinator

Thurston County Public Health & Social Services Department Example Score Environment Asset/Support –Bicycle racks –Present at 0, 1 in 3, 2 in 3 or all buildings 1 in 3 buildings = score of ‘Under Development’ Policy –Scent/fragrance free environment –Supervisor x has discussed this with staff Score of ‘Not in Place’ –Written and formally adopted for all buildings and not for vehicles, but is not enforced Score of ‘Partially in Place’

Thurston County Public Health & Social Services Department Scoring continued… Be Prepared for… Questions –Why are you asking me for this information? –Does your supervisor know you are doing this? –Who do I talk to about this? –When do I get to see the results?

Thurston County Public Health & Social Services Department Meeting 2 - Reporting Out Basics –Presenter –Give score and briefly explain why –Full team discussion –Finalize the score Valuable Context –Description of why –Comment sheets

Thurston County Public Health & Social Services Department Employers are more likely to engage in change if the proposed will… –Impact a large number of employees –Yield long term benefits for employees and the organization –Be sustainable across time Connection

Thurston County Public Health & Social Services Department Keep a “big picture” perspective and Don’t be shy about asking questions related to the tool, scoring, or the process! Recommendations

Thurston County Public Health & Social Services Department Time to Organize 1 st : Identify the Topic Group Leads 2 nd : Volunteer for Topic(s) Workforce Health Promotion Physical Activity at Work Healthy Eating during Work Hours Air Quality at Work 3 rd : Share contact information

Thurston County Public Health & Social Services Department Site Lead Name Here Questions?