Objectives  Understand the FI SAP coding  Display fund center information  Check whether budgets have been updated and the available balance has been affected  ZFD1  Check current budget and available budget on the budget report  ZFB1  Check original / revised budget at the department level  ZFBC  Check the available cash for your Foundation fund.  ZFTB

Table of Contents TaskPage SAP Coding5 Funds center hierarchy - FMSE7 ZFD118 ZFB125 ZFBC30 Search for foundation fund number - FM5S41 ZFTB46 Performance Support50

SAP Coding  Fund Center / Cost Center  Grant  Sponsored class  GL Account, Commitment Item  Material Group (ME51N)    Supplies  Office-Supplies  Supplies-Office TermExample

FM (Funds Management) Module  Stores budgeting and fund accounting information  Budget - Expenditures - Encumbrances = Available Balance  Provide the lowest possible level to create a balance sheet in the system  Workflow will manage processes that were previously taken care of using the paper budget transfer form

FMSE  Display hierarchy variant of Fund Centers  Drilldown to Person Responsible  Set-up according to the NKU Organization Chart  Controls workflow and helps with security  Provides a list of fund cost centers by division/department/area

Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display. Display button FMSE continued

Expand the folders to display Superior Fund Centers and Department Fund Centers. Double click a Fund Center number to drilldown. FMSE continued

The person responsible is displayed on the Basic data tab. FMSE continued

The Superior funds center is displayed on the Hierarchy tab. FMSE continued

KS13  Display Cost Center information  Cost Center number  Name  Person responsible  Cost Center Category  Revenue account  Expense account  Both

KS13 – Initial screen Click the Match code button for Cost center.

1) Maximum no. of hits is 500 Click Continue KS13 continued

Double click the Cost Center. KS13 continued

Click Execute. KS13 continued

1234 Change Layout button KS13 continued

Available Balance Reports  ZFD1  Check whether budgets have been updated and the available balance has been affected  ZFB1  Check current budget and available budget on the budget report  ZFBC  Check original / revised budget at the departmente level  Available budget  ZFTB  Check the available cash for your Foundation fund

ZFD1  4 pages of available balance information  Commitment / Actuals line item detail  Requisitions  Purchase Orders  Funds Reservations  Travel Encumbrances  Parked actuals  Not paid by Accounts Payable  Revised, Consumed, and Available budget

ZFD1 Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

ZFD1 - Page 1 At any time you can turn the navigation panel On/Off by clicking this button.

ZFD1 - Page 2

ZFD1 - Page 3

ZFD1 - Page 3 continued

ZFD1 - Page 4

ZFB1  1 page of available balance information  Budget Transfers  Receiver / Sender  Re-allocations  Sender / Receiver

ZFB1 Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

At any time you can turn the navigation panel On/Off by clicking this button. ZFB1 continued

ZFBC  1 page of available balance information  Original Budget  Revised Budget  Line item detail  Available Balance

ZFBC Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

At any time you can turn the navigation panel On/Off by clicking this button. ZFBC continued

Drilldown and exporting to Excel  Drilldown capabilities on Amount in any report  Export to Excel  Select List from the Menu bar  Select Export  Select Local File  Select Spreadsheet  Click Enter  Name the file  Click Generate

Drilldown on Documents starting with 28 Click on Line Item Li to display the FI document.

Drilldown on Documents starting with 28 continued Double-click on the Doc. Number to view FI documents.

Drilldown on Documents starting with 28 continued You can double click the individual documents to see the FI-CA documents in more detail.

Export to Excel

Export to Excel continued

Name the file and change the directory if you want to save the file to another location. Export to Excel continued

Drilldown to Print/Save in Excel format Office Integration button

Select Microsoft Excel radio button Click Continue Office Integration

The report is now displayed in Excel format. Click the File button to Save a copy to your computer, to change Page Setup to Landscape before printing, and to Print. Office Integration continued

FM5S  Display Fund number  Separate and distinct fiscal/accounting object containing a self-balancing set of accounts  Used to budget and control costs  Identify source and use of funding

FM5S – Initial screen FM Area is always NK01. Click Enter.

Click the Match code button. FM5S continued

Maximum no. of hits is 500. Click Continue. FM5S continued

You receive a list of Fund numbers. You can search on name. FM5S continued

ZFTB

At any time you can turn the navigation panel On/Off by clicking this button. ZFTB continued

Drilldown to Campus Management documents Double-click on balance.

Drilldown to Campus Management documents Click on the checkbox against the FI Document for which you want to see the FI-CA documents and then click the button.

Drilldown to Campus Management documents Click on the header button to view header detail information.

Drilldown to Campus Management documents Double-click on Reference key to view the FI documents.

Drilldown to Campus Management documents Double-click on individual FI-CA documents to see the individual FI-CA documents.

Drilldown to Campus Management documents You can double click the individual documents to see the FI-CA documents in more detail.

Thank you!  We sincerely thank you for investing your time with us. Questions?