Mobility Tool Fremtidens afrapportering 2013 – Erasmus Mobilitet / IP 2014 – Erasmus+ aktioner

Præsentation  Beskrivelse af workflow  Adgang til systemet  Oprettelse af partnere  Oprettelse af deltagere/aktiviteter  Data eksport/import

DATA WORKFLOW 3

What and Who? Mobility Tool A Common and Integrated Web Platform for Collaborating, Managing and Reporting on LLP Mobility Projects DG EAC National Agency Beneficiary Participants 4

What and Who? National AgencyBeneficiary Organisation NA Administrator NA User Mobility Tool Beneficiary User Mobility Tool Participant NA validation of mobilities

Application Form Application Form LLPLink Mobility Tool 6 Data flow

Beneficiary User Create Beneficiary Report Request Create Beneficiary Report Request Beneficiary Report Approval Application Contract LLPLink Mobility Tool Participant Manage Project Fill in report Budget Summary Generation Participant Report Request Generation Participant Report Request 7 Submit NA Validation EU Survey NA User End Project

LLP/Erasmus+ Link Project Project data + Benef. Contact Project Project data + Benef. Contact Benef. Report Request Data Beneficiary User Creation from Database

OG SÅ I GANG…. 9

Logging in Log in via ECAS 10

Home In the Home screen, find your project in the list Search = Ctrl-F 11

Project Menu 12

View Project Details 13

View Project Updates list When projects are updated in LLPLink and the update is sent to the Mobility Tool, the Project Updates are visible in the Project Details screen. 14

View project details 15

Some icons Select all (in list) Add new (partner / mobility / etc…) Delete (after selecting) Export to.pdf Export to excel /.csv Add / remove columns Reset filters 16

PARTNERS Partner list and beneficiary Adding / Editing a partner Adding a partner contact person 17

Partners and Beneficiary The Partner list or list of host institutions The top partner is ALWAYS the Beneficiary – For HEI (ERA02) projects, all partners need to be entered (only beneficiary is entered via LLPLink). – For IP and Consortia projects, the partners are transferred from LLPLink. 18

Partners Partner screen 19

Adding a Partner Partner screen 20

Adding a Partner Partner screen * = Mandatory fields Add contact details 21 Copy ERA ID

Edit partner information Partner screen 22

Edit the info and save 23

Adding a contact person Partner screen 24

Adding a contact person Click on to add a contact person 25

Adding a contact person 26

MOBILITIES Adding mobilities + participants Mobility budget 27

Adding a mobility Mobility Management General User Interface Import / export file 28

Adding a mobility 29

Adding a mobility Bullet Point Fill in the participant's information 30

Adding a mobility Bullet Point Fill in the student mobility details and save 31

Adding a mobility Bullet Point The budget of all the mobilities will be added up in the Budget tab 32

BUDGET 33

Project Budget Mobility Organisation & Management Mobility Budget Funds (organisation & management of project) used by Beneficiary organisation. -Travel -Subsistence -Special needs supplement 34 Student Mobility

HEI budget 35

IP budget 36

Budget 37

Budget Total budget Budget from the contract 38

IMPORT MOBILITIES Import mobilities Error log 39

CSV Template It is used on Import / Export How to create a template? – Export the mobilities and save the file (.csv) – Open the file with excel 40

Create template 1) Export the mobilities 41

Create template 2) Select 1 of the export options (student or staff) 42

Add mobilities 3) Open the.csv file in excel 43

Upload mobilities 44

Import mobilities Import the mobilities (Beneficiary user) 45

Import mobilities Import the mobilities 46

Import mobilities Successful import 47

Error log Import did not succeed 48

Error log Prevent errors: Make sure to enter all mandatory data Use correct dictionary values Pay attention to field format In case of errors: Use error log to correct your.csv file Import again 49

Error log Import did not succeed ! Field name Row and column which contain errors are indicated 50

Working with csv Dictionary codes It is an excel file containing all reference data grouped by field It will be available to download in MT 51

Add mobilities Make sure to save as CSV! 52

FINALISE PROJECT 53

54 Mobility Tool.csvLLPLink Beneficiary User DATA National Agency User DATA END Project Final Report Received Export Mobilities NA Validation + Mobility eligible Yes/ No Import Mobilities Import Mobilities

NA validation Based on Import / Export feature 55