Aging Network Capital Initiatives Collaborative Capital Project Planning Aging Network Training April 8, 2014 NM Aging and Long-Term Services Department

Today’s Presentation Legislative Session Capital Appropriations & Reauthorizations Issues & Trends 2. Capital Projects Bureau Grants Administration 3. Reporting Requirements 4. Projects Ending 6/30/ Q & A

2014 Legislative Session ALTSD Capital Outlay Appropriations General Obligation Bond (SB53) ProjectAmount Code Compliance-Renovation $ 2,104,560 Vehicles $ 5,660,000 Meals Equipment $ 949,410 Other Renovation $ 2,004,320 Other Equipment $ 370,500 New Construction Major Addition $ 5,355,000 TOTAL $16,443,790 3 NOTE: The question pertaining to the sale of the General Obligation Bonds will be on the November 2014 ballot. If voted in, the funds will be available 7/1/15.

2014 Legislative Session ALTSD Capital Outlay Appropriations Severance Tax Bond (HB55) 4 Project TypeAmount Albuquerque North Domingo Baca Multigenerational Center – plan, design, renovate and improve$107,500 Albuquerque North Valley Senior Center – plan, design, construct, renovate, equip and furnish$120,000 Chichiltah Chapter Senior Center – to plan, design and construct a parking lot, including lighting $150,000 Two Grey Hills Senior Center – to plan, design and construct an addition$50,000 TOTAL $427,500 NOTE: The State Board of Finance is preparing to issue publicly-sold STB’s. We expect the funds will be available 7/1/14.

2014 Legislative Session ALTSD Capital Outlay Reauthorizations (SB163) 5 ProjectAmount South Valley Multipurpose Family Services Center CHANGE OF PURPOSE AND AGENCY (From DFA LGD to ALTSD) Atrisco Community Adult Day Care & Respite Facility – to purchase land and building and to plan, design, renovate construct, furnish and equip; time extended through 2016$1,041, Manuelito Chapter Senior Center – plan, design, construct CHANGE OF PURPOSE AND AGENCY (From ALTSD to IAD) Manuelito Chapter Multipurpose Building – to plan, design, construct Pueblo of Zuni Senior Center – code compliance improvements CHANGE OF PURPOSE Pueblo of Zuni Senior Center – to plan & design a new senior center $230,000 Blanco Senior Center – meals equipment CHANGE OF GRANTEE Lower Valley Senior Center – meals equipment$13,250 Fred Luna Senior Center – to make improvements for building code compliance, including purchase and installation of equipment EXPAND PURPOSE Fred Luna Senior Center – may include planning and design $300,000

2014 Legislative Session Issues and Trends 6 Bond appropriations will no longer fund capital requests of $5,000 or less.  ALTSD received a special appropriation for $175,000 in HB2. This will be used to provide funding to the AAA’s for “small dollar purchases” of less than $5,000.  ALTSD will continue to develop strategies to work with providers to assist local governments to provide essential equipment for operations. There is continued emphasis on community planning for local government capital needs -- Infrastructure Capital Improvement Plan  FY ICIP DEADLINES:SPECIAL DISTRICTS - JUNE 16, 2014; NATIVE ENTITIES - JULY 14, 2014; COUNTIES AND MUNICIPALITIES - SEPTEMBER 2, New emphasis on Asset Management (CO Forms 1,2,3)  ALTSD has plans to continue providing Training and Technical Assistance in this area. Planning and design phase of construction projects must be completed before construction funding will be allocated

ALTSD Capital Projects Bureau Grants Administration Manage the contracting process, process request for payments and draw requests to ensuring that all expenditures have proper justification and are in compliance with the legislative intent and in compliance with Executive Order , Capital Outlay Reform. Track and report project status of capital funds to DFA & LFC. Work with providers to annually identify, prioritize, and submit requests for appropriations to the Executive and Legislative branches of government. Prepare annual Capital Outlay Request Application, conduct training, work with providers to identify, prioritize requests, rate and rank the applications, and make recommendations to management for annual capital asset appropriations. 7

Capital Outlay Request Application 4/11/14Deadline for 2015 Capital Outlay Application and AAA. 6/16/14Project Review Teams conduct initial capital request reviews, rate and rank proposed projects, and submit recommendations to ALTSD for the fundable projects list. 6/20/14ALTSD will finalize recommendations and prepare the request to submit to DFA and present to Program Advisory Council. 6/30/14ALTSD submits final request to DFA for inclusion in the State Agency Infrastructure Capital Improvement Plan. Provided training and technical assistance throughout New Mexico at 8 different locations state-wide for the 2015 Capital Outlay Request Application plus a webinar. Survey Monkey for feedback on 2015 Application Process: lay_Request_Application-Training_Session_Feedback

Reporting Requirements (Grant Agreement. ARTICLE VIII. Reports) 9 Request for Payment Form Paper Periodic Report Due: MONTHLY Paperless Reporting -- DFA Capital Projects Monitoring System (CPMS) Due: MONTHLY Paper Final Report Notice of Obligation (Article II. Limitations on Department’s Obligations to Make Grant Disbursement to Grantee.

Projects Ending 6/30/ Request for Payment Due: Last day to submit requests for payment for expenditures made in FY 2013 outstanding for goods and services received is: June 30, 2014 For projects with balances of <$1,000: grantees will be encouraged to expend those balances and to close-out the project timely.

Contact Information Rebecca Martinez Capital Projects Bureau Chief Office: (505) Cell:(505) Fax: (505) Mary Chavez Capital Projects Bureau Admin. Assistant Office: (505) Fax: (505) Barbara Romero Capital Projects Coordinator Office: (505) Fax: (505)