A DATACITE CASE STUDY FROM THE UK DATA ARCHIVE …………………………………………………………………………………………………… TOM ENSOM …………………….…………………………….… UK DATA SERVICE UK DATA ARCHIVE.

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Presentation transcript:

A DATACITE CASE STUDY FROM THE UK DATA ARCHIVE …………………………………………………………………………………………………… TOM ENSOM …………………….…………………………….… UK DATA SERVICE UK DATA ARCHIVE UNIVERSITY OF ESSEX ………………………………..……………………. C4D WORKSHOP, JULY 2013, LONDON

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE WHO WE ARE Established in years of selecting, curating, preserving and providing access to social science data 6,000 datasets in the collection Over 25,000 registered users Data and data support services for higher and further education for research, teaching and learning Have been registered to ISO (information security standard) since June 2010

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE OUR SERVICES UK Data Archive itself a department of the University of Essex Distributed service established 1 January 2003 called the Economic and Social Data Service (ESDS) New five-year UK Data Service from 2012

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE WHAT WE DO Research & development, innovation Promoting best practice in data curation Raise standards in data security and awareness of ethical/legal issues Raise standards in data management Data management hub We provide guidance to ESRC researchers and anyone else who asks

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE WE SUPPORT RESEARCHERS Popular training materials Managing and Sharing Guide Training Resources Website: Bespoke training events Large and small scale workshops

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE ENGAGEMENT WITH RDM COMMUNITY Recently completed JISC Managing Research Data project with University of Essex Cross support service, departmental engagement Piloted an RDM infrastructure manage/projects/rd-essexhttp:// manage/projects/rd-essex Outputs of value to RDM community: Metadata profile for institutional data repositories Research data plugin for EPrints

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE WHY CITE DATA? It’s a vital part of a rigorous research process: Acknowledges researcher’s sources Gives data creators, authors and data curators proper credit when their work is reused Facilitates data resource discovery and access Helps track the use and impact of data collections

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE OUR APPROACH TO CITATION Required by our user agreement (End User Licence) for many years:

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE OUR APPROACH TO CITATION Should include enough information to ensure the exact version can be located “University of Essex. Institute for Social and Economic Research and National Centre for Social Research, Understanding Society: Wave 1, [computer file]. 2nd Edition. Colchester, Essex: UK Data Archive [distributor], November SN: 6614.” No widely agreed standard citation format yet! Version information crucial

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE PERSISTENT IDENTIFERS Persistent Identifiers (PIDs) A string identifying a clearly defined digital object Persistence must mean enduring Identifiers must be unique PIDs have been attached to scientific publications for some time Next logical step: data Also being applied to other entities e.g. people via ORCID system

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE CHANGES TO DATA Our ‘data collections’ are not discrete digital objects Approx. 15% UKDA data collections are altered within first year after publication Versioning - we need to distinguish between major and minor changes to a data collection Integrate processes with: Digital preservation activities Current ingest infrastructure / workflows

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE MINOR CHANGES – LOW IMPACT Publication reference added Correction of spelling in variable labels Small changes in variable labels Removal of (erroneously supplied) admin variables Correction of spelling in metadata Minor changes in documentation New index (keyword) terms Additional documentation added (non-fundamental) Change in access conditions

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE MAJOR CHANGES – HIGH IMPACT Adding new ‘waves’ in a data series New variable added New labels/value codes added Weighting variables reconstructed Wrong data supplied (e.g., March not April) Mis-coded data (e.g., Don’t know/Refused mix-up) Change in format (file migration) Significant changes in documentation Change in access conditions

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE DATACITE DOIs 2011: we started working with the British Library and DataCite to develop a permanent, reliable method of citing our data collections DataCite Founded by organisations from six countries Established a citation format for research data, including a DOI Works with data publishers, e.g. established data centres and institutional repositories

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE WHY DATACITE? Not the only choice, but right for us: DOI framework an international and persistent standard for identifying digital objects Familiar within the research data domain Centralised resolution service Metadata registry (and thus de facto standard) Discovery link up API – allowing for automation of minting process (but also manual if you prefer!)

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE DOI FORMAT Readable archive identifier Resource identifier type Resource identifier Resource version / UKDA – SN – 1 – 1 Unique archive identifier

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE DOI VERSIONING …………………….……………………………………………………… High impact change /UKDA-SN /UKDA-SN-1-2 Low impact change /UKDA-SN-1-1 Increments major version – new DOI Increments minor version - internal

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE New data collection ‘ingested’ Structured DOI ‘created’ New change log New citation file CREATING A NEW DOI DataCite API sends back an approval Flagged behind the scenes Minimal DataCite metadata inc. requested DOI pushed to DataCite metadata store via API

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE Minimal DataCite metadata inc. requested DOI pushed to DataCite metadata store via API DataCite API sends back an approval Flagged behind the scenes High impact change to data collection Incremental DOI version ‘created’ Update change log New citation file UPDATING A DOI – HIGH IMPACT

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE Minimal DataCite metadata pushed to DataCite metadata store via API Low impact change to data collection Update change log UPDATING A DOI – LOW IMPACT DataCite API sends back an approval Flagged behind the scenes

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE THE END RESULT… DOI: SN-####-1 DOI: SN-####-3 DOI: SN-####-2 SN#### Survey Waves 1-13 SN#### Survey Waves 1-14 SN#### Survey Waves 1-15 Instance-specific data and metadata Instance-specific data and metadata (current) Instance-specific data and metadata Jump page (= change log)

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE OUR DOI METADATA

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE CHALLENGES FOR THE FUTURE Citing parts (fragments) of data collections single files subsets of quantitative data files extracts of textual data Still uncertainty over where exactly research data should go – IR, Subject Specific Repository, Data Journal? Who should be minting DOIs? Avoid assigning multiple identifiers to an object

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE ESRC’s CITATION AWARENESS GUIDE

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE ACKNOWLEDGEMENTS Thanks to the following UKDA/UKDS staff for their assistance in putting this together: Matthew Woollard Louise Corti John Payne Matthew Brumpton Sharon Bolton

……………………………………………………………………………………………………………………………….…………………………… ………………………………………………………………………………………………………………………………………………………………… UK DATA ARCHIVE CONTACT TOM ENSOM UK DATA ARCHIVE UNIVERSITY OF ESSEX WIVENHOE PARK COLCHESTER ESSEX CO4 3SQ ……………..…..……………………….. T +44 (0) E