1. The Bodleian Libraries
Building a research data catalogue: knowing what you've got and where it is
DataFinder at Oxford
Sally Rumsey
The Bodleian Libraries
University of Oxford

2. Data management rollout for Oxford
Damaro project
Data management rollout for Oxford
JISC
Where DF fits
Daig

3. Oxford local Data Stores
Proposed architecture of University of Oxford’s modular research data infrastructure
Policies
Data governance & training
Training
Sustainability
Data Management Planning Tool [DMPOnline project]
Data Creation & local (dept) management
Archival data storage and curation
Data discovery and dissemination
Ingesting and exposing metadata
Document repository
Institutional repository: ORA
Internal environment
Oxford DataFinder
DOI assigning
DataCite Kernal minimum
CERIF compliant
Ontologies
DataStage
Ontologies
SWORD
DataBank
DOI assigned
Ontologies
ViDaaS
Software Store
Oxford local Data Stores
Local (dept)
DataFinder
LabTrove
External environment
External Data Stores
Regional
DataFinder
Colwiz

4. DataFinder The keystone of Oxford’s Research data infrastructure
Catalogue/Registry
Metadata only
Dissemination
Discovery
Citation
Location
Irrespective of format
Compliance with funder
requirements
Explanatory
Reporting & business
intelligence
Envisaged as the hub of the infrastructure
If we don’t know what we’ve got, we can’t manage it
Catalogue/Registry
Metadata only
Dissemination
Discovery
Citation
Location
Irrespective of format
Compliance with funder requirements
Explanatory: Additional information for potential users (assessment of usefulness)
Reporting and business intelligence (internal & external)

5. DataFinder Technical Architecture V1.1
Neil Jefferies,
The Bodleian Libraries

6. Search results (short records)
DataFinder user journeys: search & access
Home/Search
Help
Restricted via user credentials
Advanced Search
See more
Search results (short records)
+ Filters
Browse
WebAuth
Full list of sub-categories
Date; Dept; Subject;
WebAuth
Facets match OAI-PMH sets
Full list of records
My Records
Contribute*/Edit
+ Edit source link
Click on sub-category
Full record
+ Links
Edit Link
Link to new search (same author,dept etc)
* Register my data
Edit this record

7. Restricted via user credentials
DataFinder user journeys: Admin
Restricted via user credentials
Home/Search
Admin
DataReporter home
Review contribution
Admin permissions
Add/edit sources
Full record
DataReporter results
Add new user form

8. Status of DataFinder records
User creates new record
Draft – user working on record
Submitted – user has submitted record for review
Approved – reviewed submission approved without modification
Escalated – reviewed submission to be checked by other staff due to issues such as commercial or legal agreements, ethics. Note of problem added to admin record.
Referred – more/better information needed before submission can be approved. Submission returned to the submitter with a note of the problem and how to rectify it
Rejected – the admin reviewing the record has decided that there is something fundamentally wrong with it – Reasons for rejection sent to submitter
Draft
User edits record
User confirms record complete
Submitted
Reviewer reviews record
Senior reviewer
Referred
Approved
Rejected
Escalated
Record shunted to catalogue
Reviewer adds comment
Explanation sent to submitter; request to re-edit
Record flagged escalated on admin page
Automated acknowledgement
Explanation sent to submitter

10. DataFinder Metadata RDF schema being written Based on DataCite
Minimum core
Export: RDF; CERIF
Compliance with funders’ requirements
Subject-specific metadata can be added as .xml stream
Metadata automatically imported from DataBank
Manual/edited and harvested kept separate
Editing: No push back to source
Harvesting – you get what you’re given

11. Keeping things simple

13. DataFinder search and browse
Keyword & Boolean searching
Filtering by embargo status, subject, source, etc.
Faceted browsing
Full record view
Manual and harvested both retrieved

14. Locating data Discovery points to jump-off page/record
DOIs will link directly
Location
Digital data: URL, contact details
Offline data: contact details
Grid data: probably no live link location details
PURL resolver to ensure links remain live

15. DataFinder: DataReporter
Generates standard reports
Institutional and departmental reports
Click-throughs & downloads
Personal data publication reports
Records lacking key metadata
Statistics for REF
Customised reports in response to SQL queries
Admin-only in first instance

16. Outstanding Challenges
Culture change
Academics
PGRs
Obtaining rich, high quality metadata
Aim for good enough
De-duplication
Sustainability
Measuring impact
ROI only apparent over many years
Integrating with other systems eg Oxford DMPOnline

17. Bigger plan needed
Sally Rumsey