1. DATA MANAGEMENT SUPPORT FOR RESEARCHERS ………………………………………….................................................................................................................................................... LOUISE CORTI …………………………………………….….. ASSOCIATE DIRECTOR UK DATA ARCHIVE UNIVERSITY OF ESSEX ………………………………………………... PEKin – SUPPORTING DATA MANAGEMENT WORKSHOP 21 OCTOBER 2010

2. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE OVERVIEW UK Data Archive experience of providing support for data creators and managers: best practice approaches challenges faced by data creators strategies to address their needs resources that have been developed gaps in current data management support where further work is required

3. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE WHAT WE DO Data management support for researchers and support staff advice and guidance training workshops review data management plans Identify researchers’ data management needs from: queries from researchers prior to data creation problems arising before or at data deposit stage active discussions with researchers data management plans UK Data Archive: data preservation and access infrastructure

4. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE OUR DATA MANAGEMENT SERVICES UK Data Archive Research Data Management Support Services datasharing@data-archive.ac.uk Economic and Social Data Services http://www.esds.ac.uk/aandp/create RELU-Data Support service relu.data-archive.ac.uk JISC Data Management Planning project http://www.data-archive.ac.uk/create-manage/projects/jisc-dmp ESRC Research Development Initiative Training Programme http://www.data-archive.ac.uk/create-manage/projects/rdi-dm

5. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE WE ADVISE managing and sharing research data, to optimise data sharing opportunities and promote good data practices audiences: ESRC award holders, Relu researchers, Research Ethics Committees, data depositors, other data curators guide researchers through the data deposit process

6. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE WE TRAIN training workshops for researchers and support staff in social sciences and related disciplines why share research data and how ethics, consent and confidentiality when sharing data copyright and using existing data describing, documenting and contextualising data data formats and software data storage, back-up and security

7. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE WE PLAN research funders increasingly expect researchers to develop data management plans and to manage data well throughout the research lifecycle we review data management plans for Relu projects, and will for ESRC more generally we work with research teams, research centres and programmes to help develop good data management planning strategies

8. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE data confidentiality and how to archive and share such data: consent for data sharing anonymising data access regulation to data describing and documenting data for re-use data copyright researchers finding time to manage data well technical challenges of file sharing DATA MANAGEMENT CHALLENGES

9. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE Large cross disciplinary research programme – social sciences, environmental and biological sciences data management plan at start of each research project: need for access to existing data sources datasets planned to be produced planned quality assurance and back-up procedures for data plans for management and archiving of collected data expected difficulties in making data available for re-use measures to overcome such difficulties who holds copyright and intellectual property rights of data data management roles and responsibilities Relu-DSS reviews plans – sign off, give advice data management guidance for award holders and grant applicants training workshops for researchers project visits to discuss data sharing and management at project level EXAMPLE - RELU DATA SUPPORT SERVICE

10. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE EVALUATION OF DATA MANAGEMENT PLANNING expected difficulties to archive / share data often underestimated, esp. for confidential, commercial or sensitive data if difficulties anticipated (ethical / legal), only few suggest solutions failure to gain consent for data sharing, due to unawareness developed DMP is not necessarily implemented DMP makes researchers think about and discuss data issues within research team researchers want practical advice to be able to plan DM DMP needs clear examples / instructions support service needs to give clear and specific advice that researchers understand

11. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE assessing current data management in ESRC centres and programmes: New Dynamics of Ageing (NDA) Centre for Research on Socio-Cultural Change (CRESC) Centre for Social and Economic Research on Innovation in Genomics (Innogen) Third Sector Research Centre (TSRC) help develop and implement effective data management planning in the research lifecycle increase individual and institutional data managing and sharing capacity EXAMPLE – DMP-ESRC

12. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE RECENT RECOMMENDATION FOR A CENTRE generate a data management resources library provide a data management contact for each project create a centre-wide data log using an agreed template use standard ethical review forms (append additional items to standard institutional forms where necessary) use agreed consent forms and information sheets collate an anonymisation log using a proforma use transcription proformas and rules/confidentiality agreements for transcribers set up a security policy for storing and sending data set up a policy for retention and destruction of data create statement for copyright and ownership of data provide recommendations on using standard data formats set up file sharing and storage procedures set up version control and file naming guidelines

13. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE OUR RESOURCES online guidance - www.data-archive.ac.uk/create-managewww.data-archive.ac.uk/create-manage Managing and Sharing Data - a best practice guide for researchers Managing and sharing data – a guide for ESRC researchers Data sharing vs data protection – information for RECs Report Data management practices in the social sciencesData management practices in the social sciences training materials help desk

14. ……………………………………………………………………………………………………………………………….………………………………. ………………………………………………………………………………………………………………………………………………………………. UK DATA ARCHIVE CONTACT RESEARCH DATA MANAGEMENT SUPPORT SERVICES UK DATA ARCHIVE UNIVERSIY OF ESSEX WIVENHOE PARK COLCHESTER ESSEX CO4 3SQ ……………………………….…………………………………………………………………… T +44 (0)1206 872001 E datasharing@data-archive.ac.uk www.data-archive.ac.uk/sharing