SPS Nashville 2014 Dynamic Content using SharePoint Search SHAREPOINT SATURDAY NASHVILLE– APRIL 5, 2014 MIKE ORYSZAK BLOG: LINKEDIN:

SPS Nashville 2014 About Me  Senior SharePoint Solution Architect w/ B&R Solutions  Microsoft SharePoint Server MVP (5x )  Leader for Triangle SharePoint User Group (TriSPUG)  Dev and Architect with MS stack since 1996  Working with SharePoint since 2002  Raleigh-Durham, NC BLOG: LINKEDIN: 2

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SPS Nashville 2014 Session Overview  Search Basics  Differences Between 2010 and 2013  Understanding Queries  Showing Dynamic Content  Closeout Target Audience: Site Administrators and Power Users looking to maximize the effectiveness of their site. BLOG: LINKEDIN: 4

SPS Nashville 2014 Search Basics DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: LINKEDIN: 5

SPS Nashville 2014 Search Basics  Crawling  A scheduled activity that evaluates the content, meta-data and security.  Index  Processed info that describes the crawled content  Extremely fast compared to querying source content  Security  Only items the user has access to will be returned  Referred to as “Security Trimming” BLOG: LINKEDIN: 6

SPS Nashville 2014 Search Basics Managed Properties  Can be used to query against a specific attribute  Examples:  Author  ContentType  CreatedBy  LastModifiedTime  FirstName  Version Differences:  In 2010 and before, these have to be managed in the Search Service Application  In 2013, these are automatically added when content is crawled BLOG: LINKEDIN: 7

SPS Nashville 2014 Search Basics Scopes and Query Rules  Overview  Pre-set rules for filtering content  Can be defined and testing globally or at Site Collection level  Feature typically under utilized in most environments  Version Differences:  In 2010  Referred to as Scopes  Default scopes include: All Sites, People, This Site  In 2013  Referred to as Query Rules  Added ability to test the Query Rules  Added ability to target the Query Rules to content and audiences BLOG: LINKEDIN: 8

SPS Nashville 2014 Search Basics Content Classification  ContentClass Overview  Not all content is the same  ContentClass property helps to segment content by its fundamental type  Examples:  SPSPeople – User Profiles  STS_Site – Site Collection  STS_Web – Site/Web  STS_list_[doccumentlibrary] * – List  STS_listitem_[documentlibrary] * – List Item * Note name in brackets can be replaced with template name BLOG: LINKEDIN: 9

SPS Nashville 2014 Understanding Queries DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: LINKEDIN: 10

SPS Nashville 2014 Understanding Queries  Query Formatting  Limit – 255 characters  Content Classes - ContentClass:Value  Managed Properties - Property:Value  Logical Operators - AND, OR, NOT, +, -  Relational Operators -, =, <>  Filename – filename:”name”  File Type – filetype:value  Wildcards – Property:Partial Value BLOG: LINKEDIN: 11

SPS Nashville 2014 Understanding Queries  Simple Query Examples  ContentClass:STS_Site  Uses the content classes specification to return all of the Site Collections  Department:”IT”  Would return all of the people with a value of IT in the Department user profile property  Filetype:PDF  Would return all PDF documents BLOG: LINKEDIN: 12

SPS Nashville 2014 Understanding Queries  Compound Query Examples  ContentType:”Check Request” AND RequestStatus:”Completed”  Returns results for items with a ContentType set to “Check Request” and a RequestStatus of “Completed”  contentclass:sts_listitem_announcements AND author:“Jane Doe"  Would return all announcements authored by Jane Doe  ContentType:”Enrollment Form” AND Write>”6/1/2012” AND Filetype:PDF  Would return all content classified as an Enrollment form, added or modified after 6/1/2012, and of the filetype PDF. BLOG: LINKEDIN: 13

SPS Nashville 2014 Search Sites, Pages, Web Parts DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: LINKEDIN: 14

SPS Nashville 2014 Search Sites, Pages, Web Parts  So how do we actually use the search features?!?!?  Search Sites  Can have a shared or unique search landing area  The unique search site could be configured for a specific business case, organization unit, etc  Pages  The Search site template includes a couple of standard pages  Default.aspx: Standard search page  Results.aspx: Standard results page  ConversationResults.aspx: Standard results page for conversation content  VideoResults.aspx: Standard results page for video content BLOG: LINKEDIN: 15

SPS Nashville 2014 Showing Dynamic Content DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: LINKEDIN: 16

SPS Nashville 2014 Showing Dynamic Content Out of the Box Web Parts  New Web Parts with SharePoint 2013  Much stronger emphasis on using Search to power large, dynamic sites that can display content beyond the site collection  Web Part Categories  Content Rollup  Search-Driven Content  Search BLOG: LINKEDIN: 17

SPS Nashville 2014 Showing Dynamic Content Content Rollup  Previous versions relied on the Content Query Web Part (CQWP)  Queried source content in sites directly, did not use search  Content Search Web Part introduced with 2013  Uses Search to return results  Provides interface for configuring and testing your query  Provides configuration for 3 views; List, List with Paging, or Slideshow  Provides configuration for property mapping (identification) BLOG: LINKEDIN: 18

SPS Nashville 2014 Showing Dynamic Content Search-Driven Content  Search-Driven Content Web Part Category added with 2013  These are extensions of the Content Search web part, providing an initial query to work from  Extensively use Result Sources  Web Parts include:  Recommended Items  Recently Changed Items  Popular Items  Pictures  Pages  Items Matching Tag  Videos  Web Pages  Wiki Pages BLOG: LINKEDIN: 19

SPS Nashville 2014 Showing Dynamic Content Search  Search Web Part Category  Search Results Web Part  Available going back to 2001  Updated for 2013 to include the query build/test form  Available as part of the Standard CAL BLOG: LINKEDIN: 20

SPS Nashville 2014 Showing Dynamic Content Demonstration BLOG: LINKEDIN: 21

SPS Nashville 2014 Closeout DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: LINKEDIN: 22

SPS Nashville 2014 Questions? BLOG: LINKEDIN: 23

SPS Nashville 2014 Resources  Keyword Query Syntax Reference   Property Restriction Keyword Queries   My Search Blog Posts  BLOG: LINKEDIN: 24