Changes That May Require a New Record Regina Romano Reynolds Committee to Study Serials Cataloging ALA Annual Meeting June 17, 2002

Outline Concepts and background What’s new or changed ? Major changes  Edition statement (new rule)  Format (clarified)  Title proper (new wording) Minor changes  Title proper (several new provisions)  Numbering (changed rule) Quiz! (Examples)

Title changes New!!! Major/minor changes

Major vs. Minor Changes A major change in a serial requires a new record

Minor Changes A minor change does not result in a new record but may require revision of the record, e.g., by adding a variant title note and added entry (field 246)

Development of the Rules Desire for fewer new records Desire for fewer new ISSN Harmonization effort among AACR, ISSN, ISBD  Rules for new ISSN track rules for new records in most cases

Basic Principle Only those changes indicating a new Work should result in a new Record

New! Major Changes Main entry changes Translated serial undergoes change in original title Change in corporate body used as uniform title qualifier Major change in title proper Change in physical format Major change in edition statement

Major Change in Edition Statement If the change in an edition statement indicates a change in subject matter or a change in physical format, make a new record  North American ed. North and Central American ed. But not:  Doctor’s ed. Physician’s ed. New record No new record New!

Change in Format Rule of thumb: A change that would result in a new SMD  Print to online  Microfilm to microfiche But not HTML to XML or PDF

Title Proper Title

Major or Minor? Test all potential changes against the title proper (245) against the title proper (245)

Major Changes in Title Proper: 1 st Five Words Addition, deletion, change, or re- ordering of any of the first five words (minus initial article)unless the change is among the minor change exceptions  The mining review The mining and industry review  Yearbook of Nordic statistics Nordic statistical yearbook  ACE newsletter ACE journal New record

Major Changes in Title Proper: Change in Meaning or Subject Words are added, dropped, or changed anywhere in the title that change the meaning of the title or indicate a different subject matter  The best bed & breakfasts in the world The best bed & breakfasts in the United States BUT  Directory, educational and career information services Directory, educational and career information services for adults * Not a change; after 1 st 5 words, no change in meaning New record No new record

Major Changes in Title Proper: Change in Corporate Body Major change in the name of a corporate body (i.e., new heading needed) recorded as part of the title proper  Reports of the Institute of High Speed Mechanics, Tohoku University Reports of the Institute of Fluid Mechanics, Tohoku University New Record

New Minor Changes Several new categories of minor changes in title proper Numbering

New! Representation of words Articles, prepositions, conjunctions added, deleted, changed  Corporate body added, deleted, moved; representation of body name changed Punctuation changed Changed order of titles for titles in more than 1 language Words linking title to designation added, deleted, changed Fluctuating titles  Words are added or deleted from a list, or order changed, with no significant subject change  Words indicating type of resource added/dropped Minor Changes in Title Proper New!

Corporate Body (Revised) The name of the same corporate body is added or deleted anywhere in the title, or the representation of the name is changed (e.g., from full form to acronym or in the fullness of the hierarchy presented). BUT If a major change in the name occurs, make a new record. If another corporate body name is added or substituted, make a new record. New record

Corporate Body Situations Name changes position in title Name added or dropped anywhere in the title (formerly end of title only) Representation of name changed Applies to all bodies, not just issuing body, e.g., recipient of a report Does not apply to personal names

Name Changes Position in Title Minutes of the Sons of Italy Conference Sons of Italy Conference minutes CONSER annual report Annual report of CONSER

Body Name is Added to or Dropped From Title Chancellor’s update [issued by Johns Hopkins University] Update from the Chancellor of Johns Hopkins University Library of Congress subject headings Subject headings (issued by the Library of Congress)

Change in Representation of Body Name Journal of the Association of Computing Machinery Journal of the ACM Report of the Joint Commission on Printing JCP report

Special Situations: Minor Changes Involving Body Names Biennial report Biennial report to the governor and legislature Belgium and Luxembourg Fodor’s Belgium and Luxembourg  If Fodor’s was already the publisher = minor  If Fodor’s was not the publisher = major  Principle: does change signify new work?

Words in a List Words are added or deleted from a list, or the order of the words is changed, as long as there is no significant change to the subject matter Quarterly reports of trade for the ports of Jenchuan, Cinnampo, Kunsan, Mokpo, Fusan, Masampo Quarterly reports of trade for the ports of Chemulpo, Cinnampo, Kunsan, Mokpo, Fusan, Masampo No new recordNew!

Words in a List--Guidance Does the title include a list? To be a list, the RI says there need to be 3 or more terms Are the changes significant enough to be considered a major change because there is a significant change in subject matter?

Words in a List--Examples Directory of dentists, dental specialists and dental hygienists, licensed and registered in Tennessee Directory of dentists, dental specialists, dental hygienists, and dental assistants licensed and registered in Tennessee Philosophical magazine. B. Physics of condensed matter, electronic, optical, and magnetic properties Philosophical magazine. B. Physics of condensed matter, structural, electronic, optical and magnetic properties

New! Words Indicating Type of Resource Words indicating type of resource are added or dropped [but not moved or changed] anywhere in the title; test against title proper New record Organic chemistry review Organic chemistry Review of organic chemistry Outlook magazine Outlook = Minor = Major BUT =Minor Atlantic Atlantic monthly (frequency word) =Major

Representation of Word/words One spelling vs. another (both variations and official changes) Abbreviated word, sign, symbol vs. spelled-out form Arabic vs. roman numerals Numbers or dates vs. spelled-out forms Hyphenated vs. un- hyphenated words One-word vs. two- word compounds Acronym or initialism vs. full form Change in grammatical form (sing. vs. plural, different case) New!

Examples of changes in representation of words  Fishery report Fisheries report  Television monthly TV monthly  Openhouse review Open house review  Ga. Peach statistics Georgia peach stats.  Saint Paul reporter St. Paul reporter  Africa news watch African news watch  Access. NYC Access New York City  Los Angeles woman LA woman New!

Note: Even if the entire title is changed from full form or acronym to the opposite, the change is still minor Journal of applied mechanics JAM Minor

Fluctuating Titles Two or more titles proper are used on a serial according to a regular pattern Includes:  Language of title varies with text language  Deliberate variations  Some title flip-flops (retrospectively)  Titles of short duration (retrospectively) But, take ISSN into consideration!

Numbering All changes in numbering are minor Even when numbering sequence repeats, no new record is made  Harmonization with ISSN New! Minor

If in doubt… Consider the change to be Minor!

Quiz time! Major or orMinor???

Example 1 For

World Meetings Social & Behavioral Science, Education & Management World Meetings Social & Behavioral Sciences, Human Services, & Management Example 2

Example 3 Biennial report of the State Superintendent Of Public Instruction Biennial of the State Department Of Education Maryland State Superintendent of PublicInstruction

Example 4 Annual Report 1990 Ohio Bureau of Workers Compensation and Industrial Commission Of Ohio TheThe The 1985 Annual Report of the Industrial Commission Of Ohio and the Ohio Bureau of Workers’ Compensation