School Planning and Management Team (SPMT) Camille J. Cooper Comer School Development Program Director of Teaching and Learning

An Invitation OPEN APPLY LISTEN CELEBRATE USE STAND AND DELIVER OPEN YOUR MINDS TO NEW IDEAS AND MAKE CONNECTIONS TO PRIOR LEARNING OPEN APPLY THE STRATEGIES TO YOUR WORK APPLY LISTEN RESPECTFULLY TO OTHERS- REFRAIN FROM SIDE CONVERSATIONS LISTEN CELEBRATE ONE ANOTHER – Use celebration tools CELEBRATE USE THE ROLE CARDS AND GUIDING PRINCIPLES USE STAND AND DELIVER – use the microphone please STAND AND DELIVER USE THE “NO NOISE” SIGNAL TURN OFF CELL PHONES TURN OFF REFLECT, ENJOY, LEARN AND HAVE FUN REFLECT, ENJOY, LEARN An Invitation

School Planning and Management Team Purpose of the Team Provides strong academic focus based on child and adolescent development principles Builds a student-centered agenda Plans school activities Coordinates and aligns multiple activities Builds school community

SPMT Responsibilities Develop the Comprehensive School Plan Establish policy guidelines for school programs Respond to school concerns directly or delegate to a subcommittee Carry out systematic school planning related to climate, academic, staff development, and public relations SPMT Responsibilities

SPMT Responsibilities con’t Plan annual school calendar that integrates social ,academic, and staff development functions Monitor and evaluate all school programs Promote effective resource utilization, coordination, and program implementation SPMT Responsibilities con’t

SPMT Focus Improving students’ psycho-social functioning Improving curriculum and instruction Creating effective programs for staff development and parent training SPMT Focus

SPMT Focus con’t Monitoring the Comprehensive School Plan Improving social relations between all adults in the school Creating effective public relations Subcommittee reports SPMT Focus con’t

Recommended Composition of the SPMT Administrator Teacher (grade level, department) Non-Instructional support staff (custodial/cafeteria workers, secretary, aides, etc. Parents from organized parent group in the school (Parent Team, PTO/Chapter I) Recommended Composition of the SPMT

Recommended Composition of the SPMT con’t Representative from Student Staff Support Team Community Leaders and/or Business Partners Students (optional for the elementary school) * The Comer teacher facilitator and Comer parent facilitator are staff support to the SPMT Recommended Composition of the SPMT con’t

SPMT Subcommittees Social Committee Curriculum School climate Classroom climate Staff morale Student social dev. Develops relevant curriculum Works with staff development Committee Monitors testing reports and classroom grades SPMT Plans, coordinates, monitors, and evaluates all school activities Public Relations Coordinates school’s public relations campaign Oversight of newsletter and general communications Staff and Parent Training Comprehensive School Plan Requests from staff and parents Changing needs of the school

ROLES ON A COLLABORATIVE TEAM CHAIRPERSON FACILITATOR TIMEKEEPER NOTE-TAKER (RECORDER) ADMINISTRATOR GROUP MEMBERS

Help create an agenda with input from the principal and team members Call the meeting to order Define the tasks clearly Keeps the team on task Push for decisions to be made Keep discussions focused on children and the agenda items Chairperson

Support the Chairperson & the Principal by helping the team with its process (relationship) issues Listen actively Help everyone participate Help everyone be heard Clarify confusion or differences by paraphrasing what is heard Help differences to be discussed and resolved Support & ensure that information summarized by the reporter or notetaker is communicated to other groups and teams Facilitator

Note-taker (Recorder) Record minutes of the meeting List the key decisions made by the team Record who will do what and when Provide copies of minutes for the entire school community Maintain a file of the minutes for each meeting Note-taker (Recorder)

Let the team members know when they are at midpoint in time on an agenda item Let the team know when 5 minutes are left and when 1 minute is left Negotiate for more time if it is needed Help the team begin and end on time, or negotiate to change time frame Timekeeper

Principal/Administrator Help set up meeting locations and times Ensure that information is distributed as needed Help members see the “big picture” (school board issues, goals, state and district mandates, etc.) Help define and clarify parameters of the team’s power and responsibility Help identify issues that might relate to the principal, superintendent, budget, board policy, school law, etc. Help make the meetings child centered Principal/Administrator

Group Member Represent voices of the school community Communicate back to the school community or group represented the decisions made by the team Communicate the reasons for those decisions Be very active on the team and contribute ideas, insights, opinions, and suggestions Listen, listen, and listen some more Be willing to support a team decision, even if you do not fully agree with it Group Member