Federal Work Study @ EVC Student Orientation Attendance is not a guarantee of a job. There are hundreds of students interested but only 60 jobs available. Very limited supply of money, so we try to be as fair as possible. You were invited because you met the eligibility requirements and completed your paperwork by the priority deadline. You must sign in because that is the only way I will know that you were here. If you don’t see your name on the list then see me afterward. Student Orientation

Agenda 1. What is Federal Work Study 2. FWS Eligibility Rules 3. Award Amounts 4. FWS Forms and Timesheets 5. Student Responsibilities 6. Procedures

What is Federal Work Study The Federal Work Study (FWS) program is a form of financial aid awarded to students who demonstrate financial need and meet certain eligibility requirements. The Federal Work Study (FWS) program provides part-time employment to students to help with college expenses.

FWS Eligibility Rules Maintain Satisfactory Academic Progress* each semester If you have to appeal you are not eligible for FWS * Review SAP Reminder Sheet Enroll in at least 6 units each semester **If at any time during the semester you drop to below 6 units, you will no longer be eligible or work study and must stop working.**

FWS Award Amounts Annual award = $4000 The annual award is the total amount for both the Fall and Spring semesters Everyone’s award is $2500 for the entire school year. The range of hourly salary is between $8 and $10.50. Most of you, if you get a position, will get paid at $9.75 per hour. Your rate of pay will be determined when you have accepted a position and is based on your experience and the job position Max hours = 15. It is up to you and your supervisor to decide how many hours per week that you work. If you choose to work 15 hours per week and are getting paid $9.75 then you will run out of money in 17 weeks. Keep in mind that a semester is only 16 weeks. So, if you work 15 hours every week then you won’t have any money left for the spring semester. It is also up to you to keep track of the hours you work and the number of hours you have left remaining. Hourly rate of pay is between $10.00-$10.50* *depending on experience and position

*Overtime is not allowed* FWS Schedules Maximum hours per week = 20 Maximum hours per day = 8 *Overtime is not allowed* You must take a 15-minute paid break for every 4 hours you work in a single day. Everyone’s award is $2500 for the entire school year. The range of hourly salary is between $8 and $10.50. Most of you, if you get a position, will get paid at $9.75 per hour. Your rate of pay will be determined when you have accepted a position and is based on your experience and the job position Max hours = 15. It is up to you and your supervisor to decide how many hours per week that you work. If you choose to work 15 hours per week and are getting paid $9.75 then you will run out of money in 17 weeks. Keep in mind that a semester is only 16 weeks. So, if you work 15 hours every week then you won’t have any money left for the spring semester. It is also up to you to keep track of the hours you work and the number of hours you have left remaining. You must take a 30-minute unpaid lunch break if you work more than 6 hours in a single day.

FWS Schedules If you work the maximum of 20 hours per week you will run out of money before the end of the Fall semester. Everyone’s award is $2500 for the entire school year. The range of hourly salary is between $8 and $10.50. Most of you, if you get a position, will get paid at $9.75 per hour. Your rate of pay will be determined when you have accepted a position and is based on your experience and the job position Max hours = 15. It is up to you and your supervisor to decide how many hours per week that you work. If you choose to work 15 hours per week and are getting paid $9.75 then you will run out of money in 17 weeks. Keep in mind that a semester is only 16 weeks. So, if you work 15 hours every week then you won’t have any money left for the spring semester. It is also up to you to keep track of the hours you work and the number of hours you have left remaining. You will work with your supervisor to make a schedule that fits the need of the department as well as your schedule.

FWS Timesheets The rules regarding the time sheets are very important because they affect how you get paid. FWS timesheets are pink. You must turn in an original, pre-printed pink timesheet. You should make a copy for yourself. Use the guidelines on the sheet you were given to record your time correctly. Incorrect timesheets can cause a delay in your check by a whole month. The days worked on the time sheet should include the 21st of the month to the following 20th of the month. Timesheets are due by the 20th of the month. If the 20th falls on the weekend you can bring it on the 19th or the following Monday. If your timesheet was correct and submitted on time, you can pick up your check on the 10th of the following month in room AC-115. Late or incorrect timesheets can delay your paycheck for up to a month.

FWS Timesheets FWS Timesheets must be typed. No handwritten timesheets will be accepted. The rules regarding the time sheets are very important because they affect how you get paid. FWS timesheets are pink. You must turn in an original, pre-printed pink timesheet. You should make a copy for yourself. Use the guidelines on the sheet you were given to record your time correctly. Incorrect timesheets can cause a delay in your check by a whole month. The days worked on the time sheet should include the 21st of the month to the following 20th of the month. Timesheets are due by the 20th of the month. If the 20th falls on the weekend you can bring it on the 19th or the following Monday. If your timesheet was correct and submitted on time, you can pick up your check on the 10th of the following month in room AC-115. Late or incorrect timesheets can delay your paycheck for up to a month. If you work more than six (6) hours in one day your 30 minute break must be reflected on the timesheet (see example).

FWS Timesheets Start and end times must be either X:00, X:15, x:30 or X:45. You must round up (or down) depending on the time you started work (use the timesheet aid, if necessary). Timesheets not completed correctly will not be accepted. The rules regarding the time sheets are very important because they affect how you get paid. FWS timesheets are pink. You must turn in an original, pre-printed pink timesheet. You should make a copy for yourself. Use the guidelines on the sheet you were given to record your time correctly. Incorrect timesheets can cause a delay in your check by a whole month. The days worked on the time sheet should include the 21st of the month to the following 20th of the month. Timesheets are due by the 20th of the month. If the 20th falls on the weekend you can bring it on the 19th or the following Monday. If your timesheet was correct and submitted on time, you can pick up your check on the 10th of the following month in room AC-115. Late or incorrect timesheets can delay your paycheck for up to a month.

FWS Timesheets Timesheets are due to the Financial Aid Office on the 20th of every month. **It is your responsibility to make a copy for yourself.** The rules regarding the time sheets are very important because they affect how you get paid. FWS timesheets are pink. You must turn in an original, pre-printed pink timesheet. You should make a copy for yourself. Use the guidelines on the sheet you were given to record your time correctly. Incorrect timesheets can cause a delay in your check by a whole month. The days worked on the time sheet should include the 21st of the month to the following 20th of the month. Timesheets are due by the 20th of the month. If the 20th falls on the weekend you can bring it on the 19th or the following Monday. If your timesheet was correct and submitted on time, you can pick up your check on the 10th of the following month in room AC-115. Late or incorrect timesheets can delay your paycheck for up to a month. Payday is the 10th of the month. Pick up your check in AC-115.

FWS Timesheet - EXAMPLE

FWS Timesheet - EXAMPLE When you open the timesheet file you will see a series of tabs at the bottom of the screen. The first tab is brief instructions on how to use the timesheet. The second tab will let you know how many hours you have remaining after each month. The other tabs represent each month. Always make sure you click on the proper month. To verify you can check the dates to make sure that match up with the days you work. Look here to help verify that you are on the right month When you are entering your time worked you must use the colon (:) and AM or PM. If you work more than 6 hours you must take at least a 30 minute break and the break must be reflected on the timesheet

The timesheet will automatically calculate total hours worked and the pay amount. You must sign the timesheet and have your supervisor sign the timesheet. Print the timesheet and turn it in to the Financial Aid Office.

Your Responsibilities If you are unhappy with your position or wish to change to another position, you must contact the FWS Coordinator FIRST. Maintain SAP Enroll in 6 units Make sure timesheet is turned in by the 20th and that it is filled out correctly It is yours and your supervisor’s responsibility to keep track of the number of hours you have worked and how many hours you have remaining. You are not allowed to work more than your award amount or work more than 15 hours per week I will send you notification when you have less than 20 hours left It is your responsibility to communicate with your supervisor and me if any situation arises that prevents you from participating in the work study program. This is a real job. Make sure you understand the duties given to you by your supervisor. Don’t be afraid to ask questions and don’t assume you know what your supervisor wants. If you have any problems with your supervisor and you don’t feel comfortable speaking to them you can tell me and we will work out whatever problems you are having. You may only be approved to work one job while you are on work study. If another department wants to hire you, you must contact the FWS Coordinator FIRST.

Your Responsibilities Work Study jobs are like real jobs! Maintain SAP Enroll in 6 units Make sure timesheet is turned in by the 20th and that it is filled out correctly It is yours and your supervisor’s responsibility to keep track of the number of hours you have worked and how many hours you have remaining. You are not allowed to work more than your award amount or work more than 15 hours per week I will send you notification when you have less than 20 hours left It is your responsibility to communicate with your supervisor and me if any situation arises that prevents you from participating in the work study program. This is a real job. Make sure you understand the duties given to you by your supervisor. Don’t be afraid to ask questions and don’t assume you know what your supervisor wants. If you have any problems with your supervisor and you don’t feel comfortable speaking to them you can tell me and we will work out whatever problems you are having. You can be fired if you don’t treat your work study job like a real job. You can be fired if you don’t treat your work study job like a real job.

Your Responsibilities Be professional and have a good attitude when working. Dress appropriately for your position. Set up an acceptable schedule with your supervisor. Show up to work on time. Call your supervisor if you are going to be late or absent.

Your Responsibilities Complete all assigned tasks. Ask questions if you aren’t sure what to do. Discuss any issues with your supervisor or the FWS Coordinator. Follow all rules and regulations.

Your Responsibilities Maintain Satisfactory Academic Progress Remain enrolled in at least 6 units Maintain SAP Enroll in 6 units Make sure timesheet is turned in by the 20th and that it is filled out correctly It is yours and your supervisor’s responsibility to keep track of the number of hours you have worked and how many hours you have remaining. You are not allowed to work more than your award amount or work more than 15 hours per week I will send you notification when you have less than 20 hours left It is your responsibility to communicate with your supervisor and me if any situation arises that prevents you from participating in the work study program. This is a real job. Make sure you understand the duties given to you by your supervisor. Don’t be afraid to ask questions and don’t assume you know what your supervisor wants. If you have any problems with your supervisor and you don’t feel comfortable speaking to them you can tell me and we will work out whatever problems you are having. Submit a timesheet by the 20th of the month Keep track of the hours you have worked

You must follow all of the Work Study policies and procedures to remain in the Work Study Program. It is your responsibility as a work study student to follow all of the rules of the work study program. If you do not follow the rules you might become ineligible to participate in the program. If you have questions regarding anything we go over today please ask.

This orientation does not guarantee you a FWS position. Reminder! This orientation does not guarantee you a FWS position.   The FWS program at EVC has a very limited number of positions available with a limited amount of work hours available. At this time we have more eligible applicants than positions.

Orientation Quiz You must score 100% on the quiz. All answers are in the slide show or on the SAP worksheet.

What’s Next Interview with potential supervisor(s). Complete FWS Student Orientation and Quiz. Interview with potential supervisor(s). Submit all required employment forms. You will receive the forms once you have been offered a position. You have to complete all forms even if you are a returning student. You can submit the forms to me in the Financial Aid Office starting August 13th. I will not accept any incomplete forms. I am not making any appointments. Unless you are a returning student, it is first-come, first served. Keep in mind that if everyone shows up on the 13th there will be long lines so be patient. When you turn in your forms you can look through the list of available jobs and we will schedule an interview with the supervisor. Keep in mind that it is still the summer and many supervisors may not be on campus until the end of August so you may have to wait. You may have to interview with more than one supervisor until you find a job that you like. After you have interviewed with a supervisor and they have hired you then you may begin working the first week of school as long as you are enrolled in at least 6 units. Remember that you must start working by October 1st or you won’t be able to work at all.