Emergency Management Alliance of Indiana & Indiana Emergency Response Commission Conference―2016 LEPC 101

2016 Legislative Changes LEPCs are now County Boards (Adhere to county procurement procedures) Proxies may be assigned to each LEPC member (notification process required) LEPC membership is NOT a Lucrative Office State Ethics Training requirement Eliminated 2 10/25/16

SARA Program Updates Tier II Manager Program New Advanced Search Module Added New Online Reporting Module Being Developed 3 10/25/16

IERC Policy Updates LEPC factsheet Outreach to County Officials & Auditors (Promote understanding on appropriate use of LEPC funds) Website Redesign Updated LEPC Handbook Updated LEPC Bylaw Template 4 10/25/16

LEPC Factsheet 5 10/25/16

Online Reporting System Common Mistakes – Legal Notice Missing information such as: Date and location of meetings Location and when to view LEPC Plan Location and when to view SARA Title III facility information No publication of meeting date or location changes during the year Template located at: http://in.gov/dhs/files/LEPC_Legal_Notice_Template.pdf 6 10/25/16

Online Reporting System Common Mistakes – Meetings and Exercises Meeting & Exercise Scheduling modify if schedule changes (≥2 Weeks) Open to public, state and federal officials Post notice on meeting area door (≥48 hours) Notify public of change (≥48 hours) Meeting and Exercise schedules are Accessible by the Public on the IERC Website 7 10/25/16

Online Reporting System Common Mistakes – Fiscal Report Detailed Report From Auditor Missing year-end balance(s) Missing expenditures Missing investment information Online Reporting System Issues Forgot to enter expenditures Expenditures don’t match auditor’s report Forgot to Enter Grant Awards Need Supporting Documentation when Fiscal Report Discrepancy Occurs 8 10/25/16

Annual Exercise Requirements Must be HSEEP compliant Must be approved by designated IDHS staff (in lieu of NEXS number) Must address LEPC hazardous materials plan Must use approved vendors only (if contracted) http://www.in.gov/dhs/files/LEPC_Planning_Training_Resource_List.pdf Must be preceded by exercise proposal Must be followed by completion report 9 10/25/16

Compliance Due Dates https://myoracle. in January 31—Upload legal notice & meeting schedule (dates/times/locations) March 1—Input annual roster (updates only) March 1—Input annual fiscal report & upload auditor’s report March 1—Input bylaws (signed & dated) March 1 —Input annual exercise proposal (new for 2017) 30 Days After Exercise—Input annual exercise final report (December 31 for December exercises) October 17—Upload plan and/or updates (in accordance with plan review comments) Two Months After Each Meeting—Upload Minutes & Online Sign-In Sheets March 1 for November/December meetings in preceding year 4 yearly meetings minimum with a quorum of rostered members minimum 2 meetings January–June; minimum 2 meetings July–December 10 10/25/16

LEPC Fund Allocation & Appropriation (September 30, 2010, SBOA Letter) Must be appropriated in accordance with IC 13-25-2-10.6(d) Must submit budget to county fiscal body for approval Must be approved at a legal meeting Must be approved at meeting with quorum of members Must be approved by an LEPC majority vote 11 10/25/16

LEPC Fund Allocation & Appropriation (September 30, 2010, SBOA Letter) 12 10/25/16

Vendor Approval Requirements Planning Resource Guidance www.in.gov/dhs/files/LEPC_Planning_Resource_Guidance.pdf Training Resource Guidance www.in.gov/dhs/files/LEPC_Training_Resource_Guidance.pdf 13 10/25/16

LEPC Duties & Responsibilities Meet funding requirements (7 annual requirements) (Non-Compliant Counties are NOT eligible for HMEP funds) Develop, manage and execute emergency response plans dealing with accidental chemical release from facilities Distribute information to the general public 14 10/25/16

IERC Staff HazMat Section Chief ― Ian Ewusi LEPC Coordinator ― Charlie Heflin SARA Title III Specialist ― Krystal Hackney SARA Title III Specialist ― Marc Torbeck Legal Counsel ― Brad Gavin 15 10/25/16