Agenda –January 11, 2018 Status Update on Talent@Iowa Initiatives/Baker Tilly on WebEx Succession Planning (Keith/Dee) Talent Acquisition Governance (Cheryl)

Governance Council Membership Suzanne Hilleman, Director HR, Athletics Joni Troester, Assistant VP Total Rewards, UHR Jan Waterhouse, Director HR, College of Engineering Chris Annicella, Director HR, College of Education Angie Johnson, Faculty HR Director, Office of the Provost Jamie Jorgensen, Deputy General Counsel Laura McLeran, Associate VP, Office of the President Jennifer Modestou, Director, EOD Mike Noel, Senior Information Technology Director, AIS Joe Wagner, Director, Health Care Information Systems Alan Reed, Professor and Chief Transplant and Hepatobiliary Surgery Elizabeth Conley, Behavioral Health Consultant Sherree Wilson, Associate Dean for Diversity and Cultural Affairs, UI Health Care Dan Clay, Dean, College of Education Tonya Peeples, Associate Dean for Diversity, College of Engineering Kevin Kregel, Associate Provost, Office of the Provost, Executive Sponsor Jana Wessels, Associate VP for HR, UI Health Care, Executive Sponsor

Integration of Talent Initiatives/Change for Change Talent Management Strategy Talent Acquisition Strategy Talent Acquisition System We need to recruit and retain faculty and staff who possess the broad diversity essential to our missions. To remain competitive in a knowledge based economy, the UI must attract and retain world class talent across all sectors. Efficiencies and improved productivity can realize cost savings and return on investment. Campus leaders have identified talent acquisition as their highest priority for HR enhancements.

Replacement of the Jobs@UIOWA system

Why Succession Planning? Benefits of succession planning: Ease of transition of mission critical roles Retention of high potential faculty and staff Focus on increasing diversity in higher levels of the organization Brings awareness and methods for development opportunities for all faculty and staff Increased engagement of faculty and staff, especially the millennial generation

The Committee Chairs - Dee Hurst and Keith Becker Administrative liaison - Teresa Kulper Committee - Danielle Allen, Jim Sayre, Wendy Loney, Laurie Croft, Wanda Malden, Julie Cunningham, Brenda Van Dee, Trevor Glanz, Carlton Petty, Kari Gates

Committee Timeline Committee Description September 2017 December 2017 January 2018 March 2018 September 2018 Succession Planning Research and recommend strategic organizational succession planning best practices including internal mobility opportunities for UI staff Finalized definition of succession planning Develop tools for identification of roles and high potentials. Identify data elements needed. Begin process design Present succession planning tools and process Pilot succession planning tools and process Evaluate and modify based on pilot Sean, work off infographic but have this in background

Succession Planning Proposed definition for succession planning at UI: Succession planning is a future focused practice of developing a diverse set of employees to replace key leadership and mission critical roles through effective workforce planning. Developed subcommittees to focus on three areas: Role Identification Individual Selection Data Sean, work off infographic but have this in background

Succession Planning Sean, work off infographic but have this in background

Pilot(s) Timeline January 8, 2018: Present to Senior HR Leadership January 11, 2018: Present to Talent@Iowa Governance Council February 1, 2018: Identify pilot implementation team March 1, 2018: Select organizations to pilot March 31, 2018: Begin pilot(s) September 1, 2018: Evaluate and modify recommendations based on pilot Sean, work off infographic but have this in background

Talent@Iowa Governance – Looking Ahead Governance Council Focus Every other month meeting Project Team Focus: Talent Acquisition Implementation (weekly meeting) Committee co-chair Focus: quarterly deliverable updates Monthly meetings Talent@Iowa Governance – Looking Ahead Feb 8th 11:00-noon March 8th 11:00-noon Status Update on Talent@Iowa Initiatives Talent Acquisition Progress/Updates (Angie/Keith) Diversity, Equity \, and Inclusion Status Update on Talent@Iowa Initiatives Talent Acquisition Progress/Updates (Angie/Keith) TBA

Talent Acquisition@Iowa Committee Structure Highlights 55 number of individuals assigned to project committees (95 % acceptance rate) Talent@Iowa Government – oversight of the project Roster as of January 10, 2018 Strategic Project Committees IT Implementation Teams Engage Committee Core Team Attract Committee Steering Committee Recruit Committee Process Leads Health care/faculty/staff Stakeholders Subject Matter Experts Compliance Oversight