Sarah Santoyo, Director of Grants October 5, 2012 Life Cycle of a Grant Sarah Santoyo, Director of Grants October 5, 2012

RSCCD Resource Development Department (Grants Office) Supports all grant efforts of the … District Office Two colleges Continuing Education Division

RSCCD has 93 grant projects consisting of 200 budgets Federal Competitive: e.g., Title V, TRIO grants, Early Head Start, Title III HSI STEM Allocation: e.g., WIA Adult Basic Education, VTEA Perkins, Financial Aid State e.g., Career Technical Education, Workforce & Economic Development e.g., Matriculation, Basic Skills Initiative, DSPS, EOPS, CalWORKs Local e.g., Various Child Development Projects, Lumina, State Farm Program Income and/or Contributions

Resource Development Staff Director Identify grant opportunities Evaluate grant opportunities Develop competitive grant proposals Compliance advisement and training Policy and procedure development Site visits and audits Resource Development Coordinators (2) Budget and Program Planning Compliance review and advisement Process grant contracts and paperwork Accountant (1) Support district Workforce & Economic Development programs

Closeout a grant project Grant Life Cycle Apply for a grant Receive grant award Set-up a grant project Manage a grant project Closeout a grant project

RSCCD Resource Development Department - Grant assistance from the beginning to the end. Grant Development Identify grant opportunities Evaluate grant opportunities Develop competitive grant proposals Submit all grant applications Grant Start-Up Complete and submit grant award contract documents Prepare and submit grant items for Board approval Conduct Grant Start-Up Meeting Grant Management Budget and program planning Compliance advisement Prepare response to funders’ requests Report advisement Fiscal year transition Closeout

Resource Development’s role in Grant Development Research opportunities: Grants.gov, ca.gov, foundation sites Evaluate opportunities based on ROI Guidance for Authorization to Apply for a Grant process Guide proposal development to be competitive & compliant Prepare & submit complete application

Resource Development’s Role in Grant Start-Up Respond to funding notice to finalize contract Prepare grant budget & related items* for Board approval Prepare budget for input into electronic accounting system Process sub-agreements and/or requests for certificates of insurance Conduct Grant Start-Up meeting * Datatel is RSCCD’s electronic accounting system * Related items: sub-award agreements or resolutions.

Resource Development’s Role in Grant Management Cost Projections & Scenario Development Compliance Review & Advisement Sub-agreement Development & FSRS* Reporting Facilitate Budget Transitions Site Visits & Audits * Federal Sub-Award Reporting System for compliance with Transparency Act.

Resource Development’s Role in Grant Closeout Review grant closeout procedures Advise director Coordinate with accounting Process forms to reassign staff

Thank you! If you have any questions, please feel free to contact me: Sarah Santoyo, Director of Grants Resource Development Department Rancho Santiago Community College District 2323 North Broadway, Suite 330 Santa Ana, CA 92706 santoyo_sarah@rsccd.edu (714) 480-7466