Study and Research Department The Organization of the Italian budget bureau (STATE GENERAL ACCOUNTING OFFICE) Fabrizio Mocavini Servizio Studi - RGS OECD – SBO : 4th Central Eastern and South Eastern European Countries Bucarest, April 2008

Study and Research Department

RAGIONERIA GENERALE DELLO STATO - State General Accounting Department - is one of the four departments of the Italian Ministry of Economy and Finance. 9 Inspectorates 1 Study Directorate FMC office (in each Ministry) Provincial FMC Offices 2960 RGS missions are: budget policies financial management control co-ordination and control of public expenditure trend R.G.S. has more than 5945 employees central level other Ministries local level

Study and Research Department Italian MS Institution - presentation State General Accounting Office The budget is managed by State General Accounting Office (Ragioneria Generale dello Stato, R.G.S.) RGS is responsible for the central government budget preparation and execution, for the collection of data of revenues and expenditures for the central and general government, and the compilation of annual final accounts in cash term. The principal accounts statements generated at the RGS are: monthly summary on the Treasury accounts (Conto riassuntivo del Tesoro), quarterly cash report on the State Sector and general government sector, ESA 95(Relazione trimestrale di cassa) and the annual General Statements of accounts (Rendiconto generale dellamministrazione dello Stato)

Study and Research Department Head of SGA Department 14 SGAD Offices within the Ministries 63 Provincial Offices IGF Financial Contol IGB State Budget IGOP Personnel IGAE Economic Affairs IGEPA Public Sector Finance IGICS IT Support IGRUE EU Financial Rlation IGESPES Social Expenditure IGCFP Public Finance SeSD Study Directorate General Inspectorates Management Control Office Monitoring Projects Office Administrative Support Office Secretary Office Department Staff

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGF Financial Control Main outputs: Duties: Inspection and supervision review of public bodies budgets nomination of auditors coordination activity about accounting systems Supervision of public bodies expenses. (22 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGB State Budget Duties: annual and multi-year State budget and related State Budget adjustments State annual financial statement draft financial law check of financial covering for the new law cost accounting system Main outputs: State Budget preparation and execution (16 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGOP Personnel Duties: Analysis, examination and monitoring of general government labour cost; legal system, structure and organization of general government personnel Main outputs: Monitoring of civil servants cost. Civil servants annual census. (17 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGAE Economic Affairs Duties: Coordination of the pre-legislative and pre-resolution activity Main outputs: Technical support to the Minister of Economy and Finance for Government decision making about expenditure measures. (12 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGEPA General Government Finance Duties: drawing up of quarterly cash statements management and control of treasury accounts monitoring of treasury and budget flows of the whole public sector check of financial covering for regional laws. Main outputs: Treasury account control. Monitoring of cash flow towards local governments. (14 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGICS IT Support Duties: computerization of State accounting data processing IT system of RGS (11 Offices) Main outputs:

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGRUE Financial Relation with EU Main outputs: Duties: EU Budget formation, execution and auditing monitoring of the financial flows between EU and Italy community controls entrusted from EU management of Revolving Fund. EU funds cofinancing. Payment authority for UE. (14 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGESPES Social Expenditure Duties: Monitoring and analysis of social expenditure general trend Main outputs: Social security surveys. Monitoring of health and social security systems. (11 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. IGCFP Public Finance Duties:: Harmonization of public accounting and budget systems Monitoring of State borrowing requirement Monitoring of cash flows Quarterly cash report Main outputs: Forecast and monitoring of State borrowing requirement and deficit. Planning documents (7 Offices)

Study and Research Department IGF Fin. Control IGB State Budget IGOP Personnel IGAE Economic Aff. IGEPA PS Finance IGICS IT Support IGRUE EU Fin. Rel. IGESPES Social Exp. IGCFP Public Finance SeSD Study Dir. SeSD Study Directorate Main outputs: Since october 2007 Duties: Spending review. Economic research Analysis of the budget policies International relations Environmental accounting and budgeting. Performance indicators Support of the Public Finance Commission (Minister) Spending Review methodology and implementation. Fiscal Policy Analysis. International Relations. (11 Offices)

Study and Research Department 14 SGAD Offices within the Ministries The 14 Central Budget Offices are detached offices of the State General Accounting Department - that are located in the main Ministries and are responsible for: bookkeeping and accounting; recording of the expenditure commitments of the Ministries; estimate of the costs associated with institutional functions and services, programs and projects of the Ministries in order to draw up the draft budget.

Study and Research Department 63 Provincial Offices The Provincial Accounts Offices (Ragionerie Provinciali dello Stato - R.P.S.) are located in each of the 63 administrative capitals of the Italian Provinces and are the terminal points of the relations network that links the State General Accounting Department with the decentralized administrations. The Provincial Accounts Offices mainly monitor the financial data and the administrative processes of territorial Government bodies and they provide support to these bodies for the correct and proper application of laws and regulations.

Study and Research Department 63 Provincial Offices control of the administrative acts issued by Regional, Provincial and Inter- Provincial Government bodies (distaccati from the ministries ); accounting and bookkeeping, recording of expenditure commitments, collection of data regarding the findings and the results of the reviews of the economic accounts of peripheral State Administrations; estimate of the costs associated with Public Administrations services and functions; Public Finance monitoring and control according to the provisions of Law 246/2002 (in this case they represent the territorial units of reference of the State General Accounting Department - Ragioneria di Stato - RGS); monitoring of the activity of the boards of statutory school auditors; monitoring and analysis of the data on personnel count, expenses and activity provided by territorial Public Administrations. The main tasks of the Provincial Accounts Offices (Ragionerie Provinciali dello Stato - RPS) are:

Study and Research Department Administrative Support Office office for coordination of administrative activities that involve interaction between different department units: handling of confidential affaires as requested by the State Accountant General; support to pre-legislative activities envisaged by parliamentary procedures. Administrative Support Office

Study and Research Department Management Control Office unit for the control of departmental management as provided for by legislative decree no. 286 of 30 July Identification of measurement standards for efficiency, effectiveness, and value in administrative actions. Gathering global cost data, breakdown of costs, and analysis of administrative action costs. Comparison of performance against objectives, plans and standards. Analysis of variances found and identification of the causes. Management Control Office

Study and Research Department Secretary Office Secretary office: relations with the units that directly collaborate with the Minister, the Deputy Ministers and the Undersecretaries regarding the duties of the State General Accounting Department Secretary office

Study and Research Department Monitoring Project Office unit to supervise projects under the authority of different Inspectorates or General Management Units within the framework of the Department's programme objectives, Supervision of timeframes, resources, costs and quality. Monitoring Projects Office