Time Management and Organizational Skills

Welcome! Facilitator: Tracy Laycock – Trainer and instructional designer for Briljent – Facilitating classroom training and webinars for 20 years.

Supplemental Resources CCLC Web site Leadership Academy Courses in On Course

Working in Different Environments

Different Working Environments Central Offices Main or Satellite Offices Virtual Offices

Working in Different Environments Benefits of Each – Central offices – Main or satellite offices – Virtual offices

Working in Different Environments Challenges of Each – Central offices – Main or satellite offices – Virtual offices

Increasing Efficiency How can you increase your efficiency each day?

Reducing Stress

Causes of Stress What causes stress? – Internal sources – External sources What is stressful for you?

Effects of Stress Cognitive Symptoms – Memory problems – Inability to concentrate – Poor judgment – Seeing only the negative – Anxious or racing thoughts – Constant worrying Emotional Symptoms – Moodiness – Irritability or short temper – Agitation and inability to relax – Feeling overwhelmed – Sense of loneliness and isolation – Depression or general unhappiness Physical Symptoms – Aches and pains – Diarrhea or constipation – Nausea and/or dizziness – Chest pain and/or rapid heartbeat – Loss of sex drive – Frequent colds Physical Symptoms – Eating more or less – Sleeping too much or too little – Isolating yourself from others – Procrastinating or neglecting responsibilities – Using alcohol, cigarettes, or drugs to relax – Nervous habits (e.g., nail biting, pacing)

Reducing Stress Reduce your stress through: – Time Management – Organization – Delegation

Planning and Prioritization

Organize and Prioritize UrgentNot Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important Prioritize your tasks Where do the majority of your tasks fall on the chart?

Organize and Prioritize Quadrant I Immediate Attention Required UrgentNot Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important

Organize and Prioritize Quadrant II Requires attention, but not yet critical UrgentNot Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important

Organize and Prioritize Quadrant III Nice to do UrgentNot Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important

Organize and Prioritize Quadrant IV These activities are time eaters UrgentNot Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important

Increase Effectiveness After organizing and categorizing tasks, prioritize tasks Develop new skills – Time Sense – Goal Setting – Time Planning – Recognize Procrastination Celebrate your accomplishments

Organize and Prioritize Plan your work, then work your plan – The to-do list – Assess your tasks – Plan for the unplanned

Technology and Tools Microsoft Outlook Basics to Manage Your Days – management – Calendar management – Task management

Technology and Tools Management – Creating folders – Setting rules

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Setting Rules

Technology and Tools Setting Rules

Technology and Tools Calendar Management – Setting an appointment – Updating and deleting an appointment

Technology and Tools Setting an Appointment

Technology and Tools Setting an Appointment

Technology and Tools Inviting Others to the Appointment Add comments or instructions here

Technology and Tools Updating and Deleting an Appointment

Technology and Tools Task Management – Entering – Color coding

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Flagging s

Thank you for your time. We look forward to your participation in future webinars. Remember to access the CCLC website or the Leadership Academy Course in On Course to find resources and a link to a survey about this session.