Thesis & Dissertation Services Document Submission Workshop Office of Graduate & Professional Studies Thesis & Dissertation Services Document Submission Workshop

What You Will Learn Today Deadlines Submitting the Document The Review Process How to Clear?

Thesis Deadlines Summer 2019 08 August – Graduation Deadline 30 August – Clearance Deadline Fall 2019 24 July – First Day to Submit 30 August – Early Clearance Deadline 18 October – Defense Deadline 25 October – Submission Deadline 13 December – Graduation Deadline 17 January – Clearance Deadline

Also Due on Deadline Day Written Approval Form Bring form in to the OGAPS office MUST be turned in before can start review Also due by 5 pm on deadline day Committee signs it Good idea to bring to your defense Out of town committee member – can be scanned as long as it is a handwritten signature Head of department signature must be original (i.e. not copied or scanned) Good idea for student to make a copy of this form before turn it in.

C&A Form EMBARGO 3 Hold Options Include Reason Can Email/Upload Explain the three hold options: - Immediate release means that document will be published in OakTrust (at Evans Library) and in ProQuest (for doctoral students) Document Only Hold – Only name, title, metadata, and abstract are published Full Record Hold – Nothing at all published until hold is released Can email, submit to Vireo, or bring in to office Due before you clear I’m applying for a patent.

Electronic Thesis & Dissertation Submission System Submit Your Document Electronic Thesis & Dissertation Submission System Location of where to submit PDF document Electronic version only This is where you will find feedback documents etd.tamu.edu

Vireo System etd.tamu.edu The Review Process Thesis/Dissertation Services Student 1. Vireo System etd.tamu.edu 2. 3. 4. Possibly more rounds of review

The Review Process Required Items: Document Written Approval Form Makes sense, right? Written Approval Form Signed by ALL committee members & department head (or authorized signers)* Final Examination Results Must be posted to the student’s record

How Do I Clear? What does that mean? Have already submitted document and Written Approval Form.

Five Additional Requirements Apply for Graduation Register* © ? We’ll go into more depth on three bottom requirements EMBARGO C&A Form Copyright Permissions* Surveys (Doctoral)

Thesis & Dissertation Manual ☺ Be sure to look at latest version of the manual Can find it on OGAPS website Lots of sample pages in back

Templates Make It Easier! Basic: limited experience with Word Recommend: more familiar with Word Chapter Section Journal Article

If the submission deadline is missed … Extension Requests If the submission deadline is missed … Extension request must come from a faculty member – we do not grant extensions to students Must be limited to one week beyond the submission deadline