R12 Assets A Look Inside SM. Copyright © 2008 Chi-Star Technology SM -2- High-Level Overview R12 Setups –Subledger Accounting –ADI Templates –XML Reports.

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Presentation transcript:

R12 Assets A Look Inside SM

Copyright © 2008 Chi-Star Technology SM -2- High-Level Overview R12 Setups –Subledger Accounting –ADI Templates –XML Reports R12 New –Payables to Assets Integration –Asset Retirements / Deletions –Auto Prepare Mass Additions –Auto Depreciation Rollback –Month-end Close Create Accounting Issue Not Resolved in R12

SM Copyright © 2008 Chi-Star Technology SM -3- R12 Setups

SM Copyright © 2008 Chi-Star Technology SM -4- Subledger Accounting More flexible than Account Generator. Account Generator had three journal types levels (Asset, Category, and Book). Journals were grouped by these levels in Account Generator, now in SLA each journal can be modified to book the way you require. Additional time is involved to create the proper results. Account Generator:

SM Copyright © 2008 Chi-Star Technology SM -5- Subledger Accounting Account Generator:

SM Copyright © 2008 Chi-Star Technology SM -6- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -7- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -8- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -9- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -10- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -11- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -12- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -13- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -14- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -15- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -16- Subledger Accounting Subledger Accounting:

SM Copyright © 2008 Chi-Star Technology SM -17- Subledger Accounting Assign Subledger Accounting at the Ledger Level:

SM Copyright © 2008 Chi-Star Technology SM -18- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -19- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -20- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -21- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -22- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -23- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -24- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -25- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -26- WebADI Oracle comes seeded with two ADI Templates. To create a new template follow these steps:

SM Copyright © 2008 Chi-Star Technology SM -27- Flexible Reporting Using XML Publisher XML Publisher will be utilized in R12 for asset transaction reports. Create Accounting – Assets Transfer Journal Entries to GL – Assets Journal Entry Reserve ledger Report Asset Additions Report Asset Transfer Report Asset Retirement Report Transaction History Report Asset Reclassification Report Mass Additions Create Report Mass Additions Posting Report

SM Copyright © 2008 Chi-Star Technology SM -28- Flexible Reporting Using XML Publisher XML Publisher will be utilized in R12 for asset transaction reports. Change the report format to XLM via the System Administrator responsibility: Navigator > Concurrent > Program > Define

SM Copyright © 2008 Chi-Star Technology SM -29- Flexible Reporting Using XML Publisher XML Publisher will be utilized in R12 for asset transaction reports.

SM Copyright © 2008 Chi-Star Technology SM -30- Flexible Reporting Using XML Publisher XML Publisher will be utilized in R12 for asset transaction reports.

SM Copyright © 2008 Chi-Star Technology SM -31- R12 Changes

SM Copyright © 2008 Chi-Star Technology SM -32- Payables to Assets Integration Payables now has a new level of detail between Invoice Header and Invoice Distribution. The new level is Invoice Lines. At this new level new field are available to enter details that will integrate to Assets, these fields are: Manufacturer Model Serial Number Warranty Number Asset Book Asset Category

SM Copyright © 2008 Chi-Star Technology SM -33- Event Accounting Assets now has event accounting, meaning that every transaction is treated as a new event to the assets. The impact on assets are as follows: Audit trail will no longer show voided transaction types if changes occur in the month an asset was added No longer forced to delete assets in the period it was added, due to the event accounting – Oracle treats the addition and retirement as two separate events, so now Oracle allows assets to be retired in the period added Event accounting also allows for transferring accounting to GL multiple times in a period.

SM Copyright © 2008 Chi-Star Technology SM -34- Auto-Prepare Mass Additions New APIs and QuickCodes are available to automate the Prepare Mass Additions process. There are default rules available, you can accept the defaults or choose to create custom rules. These APIs and QuickCodes will automatically process data and assign the required data attributes, such as: Depreciation Expense Account Asset Category Default Rules: Asset Category – this is derived from the asset cost clearing account, as long as there is a one to one relationship between the account and asset category. This process will only impact items in the New and On Hold queue names. Expense Account – this is derived from the clearing account combination and overlaying the natural account segment with the value of the natural account segment of the depreciation expense defined in the asset category. If the program cannot derive an expense combination, the queue name is set to On Hold.

SM Copyright © 2008 Chi-Star Technology SM -35- Auto-Prepare Mass Additions (Continue) Notes: This should minimize the amount of manual efforts involved in the Prepare Mass Additions Process. Manual updating is still required – some required fields may not be populated. Asset Category – a one to one relationship between cost clearing account and asset category – this will expand the COA of many companies. Expense Account – the expense combination is going to be derived from a BS account. Oracle will simply overlay the natural account segment, replacing the cost clearing account with the depreciation expense account leaving all other segment values alone. If there are certain requirements for P&L accounts versus BS accounts, I.e. cost center required for P&L, this may present issues. Per Oracle - Location combination is not derived Manual efforts are required to perform Merging, Splitting, Add to Assets, and Merge Then Split functionality.

SM Copyright © 2008 Chi-Star Technology SM -36- Auto Depreciation Rollback In Release 12, you will no longer be required to run the Rollback Depreciation process in order to make corrections to assets. After running depreciation (not closing the period) when a correction/change is required, simply choose the asset to modify. Oracle will automatically rollback depreciation for this single asset. Make your modifications and when you re-run depreciation, Oracle will re-calculate depreciation based off of the modifications made to the asset. The features to rollback depreciation and rollback journal entries that are in R11i are no longer available in R12. Notes: This new feature should save time spent rolling back depreciation in order to make corrections. Critical Patch – fix data corruption when process is kicked-off

SM Copyright © 2008 Chi-Star Technology SM -37- Month End Close Create Accounting process is now used in Assets – journals are created not by a period, but by events and a date. This means that I can create accounting on the 15 th of a month for all transactions performed at that time and then create accounting again at the end of the month. This allows for clients to view accounting prior to month end for events that will greatly impact the books (i.e. mass retirements, transfers, etc.)

SM Copyright © 2008 Chi-Star Technology SM -38- Items not resolved in R12 Release 12, was suppose to resolve the issue of transferring assets between depreciation books – this was not resolved in R12 and is still a manual process. Third party tool (AssetCross) still required to automate this process in R12.

SM Copyright © 2008 Chi-Star Technology SM -39- Questions?