Derek Sergeant Leeds University Library The EVIE Project Derek Sergeant Leeds University Library

Request: We need a quick overview of the EVIE project to communicate to new researchers Provide one example of where the library is taking initiative in moving towards the University strategy

Presentation overview Project introduction Overview of the 10 WPs User requirements analysis Systems scoping The next 12 months Round up (WP4, 6, 10, 5)

EVIE Project overview ‘Embedding a Virtual Research Environment in an Institutional Environment’ Funded by JISC under their Virtual Research Environments programme Runs from Nov 04 – Nov 06 Partners: University of Leeds, The British Library

EVIE Project overview Researchers expect to go online to perform research-associated tasks Tools to enable these are available, but via widely varied systems

Typical campus research systems landscape Costing system Campus intranet Grid tools Finance system Grants management system HR Systems Collaborative working environment Typical researcher will be managing a number of different roles and projects, supported by an increasingly complex systems landscape. May be required to use a number of tools to obtain the information required to support their research and to manage the research project. At Leeds we identified at least 25 different systems which researchers might need to use in the course of their research. Publications database Library resources e-submission form

EVIE brings order to this chaos The portal framework brings all of these systems together within a single environment. It can provide a number of channels to present content from these systems within a single page, or can provide authentication into these systems. The systems landscape is organised for the user, and the most relevant content for their needs is tailored and ‘pushed’ to them.

Key benefits Easier authentication and authorisation across a range of different systems Easier navigation of the local research environment Tailored content ‘pushed’ at the user Increased data integration Improved awareness of tools

The components Built using Luminis portal framework Based on open standards, content and services can be ‘plugged-in’ to the environment Enables single-sign-on, secure access, customisation and tailoring of content

The 10 work-packages WP1 Ensure the project runs smoothly WP2 User requirements analysis WP3 Systems scoping/design WP4 Digital preservation requirements WP5 Resource discovery and document visualisation WP6 Taxonomy WP7 Simplified-sign-on, channel development WP8 Implementation and deployment WP9 Evaluation and dissemination WP10 Collaborative tools

The 10 work-packages WP2 User Req WP3 Sys Req (WP5) Res Disc (Doc Viz) SSO Dev WP8 Implement (WP10) Collab

User Requirements Analysis 1 – 1 interviews Focus groups Online questionnaire

Collaboration with Partners Peer activities (publishing) Research-Teaching Links Consultancy Research Lifecycle Resource Discovery Research Outputs Project Management Obtain Funding Collaboration with Partners

User Requirements - Results Arts Business Biological Sciences Education, Social Science and Law Environment Engineering Mathematical & Physical Sciences Medicine and Health Performance, Visual Arts and Communications Joint Honours Other Faculty not stated

User Requirements - Results Professor, Reader, Senior Lecturer, Senior Research Fellow Lecturer, Research Fellow Graduate Student, Post-doctoral Researcher Other Research role not stated

User Requirements - Results essential 1 very important 2 aspect ID important 3 somewhat important 4 5 not important 20 40 60 80 100 120 140 number of times rated 1: Resource Discovery 2: Obtain Funding 3: Collaboration with Partners 4: Research Outputs 5: Other

User Requirements - Results Presented to the Faculty research committees Research Systems Steering Group Available online ( www.leeds.ac.uk/evie )

Web of Science Library Resources Google Medline pubmed 39 29 14 6 Cinahl Embase 4 Cochrane Library Google Scholar sosig 3 Amed arXiv Biosis JStor Psychinfo Psychlit Science Direct 2

Systems Scoping Produced a mockup of component systems http://www.leeds.ac.uk/evie/click_through

Systems Scoping High level system scoping document Investigation of component systems within the stages of the lifecycle Prioritisation for populating Luminis with tools to support researchers

The next 12 months Phased development of portal channels Implementation of authentication mechanisms Testing

WP4, WP6, WP10, WP5 WP4 : Preservation requirements WP6 : Taxonomy WP10: Collaborative tools WP5 : Resource discovery and document visualisation

Library Staff Presentation Friday, November 4th