29 May 01 1 Personnel Acquisition Demonstration Project (DEMO) Pay Pool Structure, Organization, & Management Prepared By: Barry Breen Edwards AFB, CA

29 May 01 2 Pay Pool Structure Generally Follow(s) Organizational or Functional Lines –Pay Pool Manger (PPM) and Panel administer DEMO initiatives –PPM determined by local installation At Least 35 Employees/Not More Than 300 –Experience shows that is very workable in one pool –Cross section of job series and broadbands desirable Experience Shows That Ratio of Employees to 1 Panel Member Is Workable & Representative –Panel members should be supervisors who work directly for pay pool manager or are in the pay pool managers chain or peer organization Panels of Larger Pools Should Have Sub-Panels –1st level supervisors need to be involved in process/discussion –Selected Sub-Panel members would be members of main Pay Panel

29 May 01 3 Pay Pool Structure….more Pay Pool Manager (PPM) –Leads/Chairs Panel –Appoints pay panel members Pay Pool Executive (Exec) –Assists Pay Pool Manager in managing panel business/communication –CCAS expert –Focal point for ensuring trained supervisors in pool Pay Pool Data Maintainer (DM) –Maintains employee data records in DEMO software –Conducts uploads and downloads of data as required by PPM and Exec & in support of CCAS process Note: Critical that PPM, Exec and DM are trained experts in DEMO processes, including CCAS

29 May 01 4 Pay Panel Functions Developing standard Position Requirement Documents (PRD) –How will personnel transition from PDs to PRDs »Tracking/numbering scheme »Series, General Skill, Skill, Shred and Sub-shred consistency –Time-line for drafting/reviewing –Maintain new/revised documents Salary setting guidance for hiring and promoting –Guidelines/approval for new hires –Guidelines/approval for promotions »When does contribution warrant promotion to higher BB? »What will salary be? –Track New Hire Salaries, Bonuses, Retention Allowances

29 May 01 5 Pay Panel Functions…..more Training and Communication Of Employees, Supervisors and Panel/Sub-Panel Members –New employee DEMO orientation –New supervisor orientation –New pay panel member/sub-panel member orientation –Outbriefs to employees after each annual cycle –Continuing communications –Access to pay panel Certificate Training –funding –application process –selection

29 May 01 6 Pay Panel Functions…..still more Volunteer Emeritus –process (identification/recruitment, clearance) –agreement letter Sabbatical –process/guidelines –application –approval –agreement letter CCAS –Calendar for Fall –Understand & execute process (full discussion - NEXT) Non-CCAS Awards (Mid-year) –Budget –Tracking/Status

29 May 01 7 Pay Panel Functions…..concluded Hear and Adjudicate CCAS Administrative Grievances Deficient Contribution Disposition & Review –Approve Contribution Improvement Plans (CIP) –Periodic review of personnel by supervisors with pay panel Periodic Review Meetings (recommended every 4 months plus CCAS execution meetings –Conduct all business, status and tracking of panel functions –Allow access to panel by employees for issues/concerns

29 May 01 8 Policy Board Organization Establishes Personnel Policy Board for DEMO (or modifies charter of existing group) –Chaired by Executive Director (or equivalent) –Includes pay pool manager(s), CPO, command as appropriate –Meets regularly (I.e. once a month/every other month) –Tasked per FR-- »Overseeing civilian pay budget »Addressing issues associated with two pay systems (CCAS & GS) »Determine composition of pay pools IAW FR »Provide guidance to PPM »Administer funding and policy issues for CCAS »Administer/review hiring and promotion salaries/policies »Assess need for changes to DEMO procedures and policies

29 May 01 9 DEMO Project Reviews Design Review (~annually in Feb) –Reviews software supporting CCAS for efficiencies or improvements\ In-Process Review (IPR) (~annually in Mar/Apr) –Reviews project status from last cycle –Takes up issues and concerns –Component briefings –Input to DEMO program office

29 May Questions?