The FPH e-Portfolio management system Russell Ampofo Head of Education and Training Objective: To inform Trainees and Trainers of the e-portfolio functionality and to engage and re-assure and stakeholders for the launch. (positive outcome required) Audience Trainees Trainers

Getting started Ensure that you have an account set up Registrars enrolment Trainers inform FPH via TPD Ensure account is set up in good time

Getting started

Access rights Registrar – add evidence, create assessments, responsibility for admin TPD – can change ES for Registrars ES – can view StR portfolio, sign off learning outcomes, create ES report AS – create Academic supervisor reports

Registrars Association to Educational Supervisor and TPD ARCP date is set up Access to guidance manuals on website E-portfolio Champion

Registrars cont…

Supervisors Open channel of communication with Registrar Familiarise yourself with basic functions of portfolio If ES ensure you are associated to Registrar

Supervisors cont…

Adding evidence Ensure that an Activity summary sheet is created Different forms of evidence: Reference File Web link

Description of Scenario: Outbreak investigation Structure of how you think best recorded (in diagrammatic form) If this evidence form is tagged as completed in phase 1, but LO4 is a phase 2 competency then LO4 will be lost?

Scenario Training Day with no obvious evidence LO1 LO6

Description of Scenario: DOPH re presentation / CBD about HPU case Structure of how you think best recorded (in diagrammatic form) Can anyone suggest specific learning outcomes for giving presentations such that DOPHs related to presentation skills can be presented to an ARCP panel in phase 1?

Background and update Process / Development What we have learnt Next stages Presentation will take approximately 15 minutes Help audience understand, engage and use e-portfolio system Background to cover Touch on PH curriculum 2007 and associated assessment system Paper-based portfolio creation and purpose What an e-portfolio is Changes that will be evident Benefits that will be included in a switch to e-portfolio Problems that may be incurred and how these can be overcome How FPH can help integrate the e-portfolio into work How to use portfolio system to full potential There will be a short time at the end of the presentation to ask questions however, will not be taking technical questions today. These can be picked up away from meeting or by contacting FPH office. E-portfolio experience – a chance for audience to be able to use version of e-portfolio Take questions at the start to check if there is anything that audience would like clarification on before beginning.

The Learning Portfolio Collation of training activity Form Rs Overview of projects undertaken Record of assessments Record of objectives set Tracking progression Identification of remediation

The e-Portfolio Electronic and online representation Environment for multiple evidence Project overview Secure Enables oversight Does not replace face to face contact What is e-portfolio and how can it help in training? Formally known as a Managed Learning Environment (MLE) Electronic and online system that is a portfolio Enables trainees to manage their evidence and oversee their progress in training Provides a secure environment for Evidence to be stored Enables online interaction between trainees, Educational supervisors and Training Programme Directors Enables evidence to be signed off quickly and remotely (this must be discussed with trainer beforehand) Enables trainees to oversee their progress in training and to

Is it easy to replicate a paper system? Live since May 2009 Learning along the way Ensure a smooth (daily) data upload to the portfolio; Educational Supervisor view Associating Educational Supervisors – control to TPDs; “Help” and “Hints and Tips” sections

Learning cont… “shared evidence” section ; file size expanded to 2MB; Development of training materials and documentation; Development of introductory “primer” videos Establishment of an ePortfolio champions group

Immediate issues to solve Developing functionality for the system to be used in ARCPs Developing the TPD view of the portfolio

Further enhancements Redesigning the sign off of process of ASS; Redesigning Activity Summary sheets; Redesigning the Learning outcome signoff process; Where appropriate, displaying full learning outcomes; Registrars to select their Educational Supervisor; Introduction of new document files to be maintained via “my details”; Redesign of Logo; Safe and secure migration

When? Final stages of development Communication plan Draft guidance documentation Familiarise ePortfolio champions Familiarise TPDs Launch!!!

Review Oversight by the Education Committee Consultation Links with other colleges

Questions

Questions How much information is required for ASS? How do you manage the number of emails? Can you change submission if it has been rejected by supervisor? Learning agreement – progress and tracking

Questions cont… Online DOPH forms Best way to get logins for project supervisors? Academic Supervisors aren’t being properly catered for.