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Life of a MARC Record

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Life of a Record

https://portal. suffolklibrarysystem https://portal.suffolklibrarysystem.org/forms/merge-duplicate-bib-records

Check Pages Mat type Add Date

Check Pages Mat type Add Publication Info

SCLS ONLY Incomplete Records Popular Title No Publisher No Publication Date Review File #80 SCLS ONLY Incomplete Records Libraries should be searching for their items in this list to enhance their records

BCODE3=X Already Submitted to SkyRiver

https://portal.suffolklibrarysystem.org/forms/skyriver-overlay-request Add 500 Sky number https://portal.suffolklibrarysystem.org/forms/skyriver-overlay-request

https://search.livebrary.com/iii/wwapp/cat

https://search.livebrary.com/iii/wwapp/cat

SkyReq template

REQUESTING OVERLAYS Do NOT change BCODE3 to “w” Overlay on Full Records. Do NOT change BCODE3 to “w” on records that have already been submitted to SkyRiver, they have BCODE3=x. The only circumstance where you might change BCODE3=x to “w” would be if you find the FULL record is now available on SkyRiver, in which case you must include the SkyRiver number in the 500 field in the brief record and change the BCODE3=x to “w” and the record would be searched the following day.

What does Union Catalog Staff do with all of this? Day 2

Union Catalog Daily Tasks Review Files Searched on SkyRiver: Batch a/b – All bib records with BCODE3=a/b and has an item attached (status not u-on order) Batch w – All bib records with BCODE3=w Rapid Records and New Records from template SkyReq Staff correct RDA fields, GMD’s and mat type

Union Catalog Emails SkyRiver Overlay form- From Library staff BCODE3=x, records now available on SkyRiver SkyRiver emails – From SkyRiver BCODE3=x, records FOUND, available on SkyRiver Merge form – From Library staff (duplicate records) Vendor Item Loads- Match vendor notifications to load results

Union Catalog Tasks Records that are now FULL Children’s Review File Children’s headings changed from 650 1 to valid 650 0 Duplicate report Review file: SCLS ONLY duplicate item barcodes Review file: SCLS ONLY duplicate patrons barcodes

Union Catalog Work Schedule

What do Libraries Do?

Review files for Libraries SCLS ONLY Incomplete records SCLS ONLY Duplicate item barcodes SCLS ONLY PALS Duplicate patron barcodes SCLS ONLY Holds Cleanup SCLS 260 – 264 Copyright Cleanup SCLS Multi Barcode in Patron record

Rapid Records Follow Up REVIEW FILE - SCLS ONLY NEW SKY RECORDS A list of all records imported from SkyRiver Created on Friday nights Search your library’s new records: Item location (79) starts with (^) [library 2 – letter code] Review these records, pages, gmd, mat type, etc.

Rapid Records Follow Up Review File [MONTH] [YEAR] NEW ITEMS Run the first of the month All new items created in the previous month Run a list of your library’s items in Create Lists using the following search string: Item Location (79) Starts with (^) [library 2-letter code] Check these bibliographic and item records for accuracy and make corrections

Review File [MONTH] [YEAR] NEW ITEMS (Continued) Use this list to find BCODE3=x. These are still brief records. Decide if you want to: Catalog/enhance the brief records to meet minimum cataloging requirements Wait for SkyRiver to provide a full record Send for SCLS Original Cataloging (after 6 weeks)

MARC Record is now FULL

Full bib records sent to Backstage 1st of Month BCODE3= - , z, r, i Cat Date older then 1 month Updated Date older then 1 month Item is attached BCODE3 changed to 7-Out to Backstage Do not edit BCODE3=7 records, will be overlayed Authority records sent: New author/subject/title authorities Deleted author/subject/title authorities

Backstage Work RDA enhancements GMD Generates 3xx fields Abbreviations spelled out Title contains [sic], [i.e.] or [et al.] 260 changed to 264 Punctuation Indicator updates Invalid fields

490 0 Series Statements

Backstage Work Reading levels added 521 Lexile 526 Accelerated Reader

Authority Control Updating obsolete forms of subdivisions to the current form Correcting common typographical errors Expanding abbreviations in subject subfields to their fuller form Converting direct geographic subdivisions to their indirect form Deleting subject subdivisions which have been canceled or discontinued Correcting spacing, capitalization, and punctuation

Authority Control Fields under Authority Control

Records Back From Backstage Backstage sends back processed records Records are overlayed based on .b# BCODE3 changed to e – Backstage Enhanced Authority records are loaded New name/subject/title authorities Deleted name/subject/title authorities Changed name/subject/title authorities Backstage Reports – 36 Reports

Automatic Authority Control (AAC) Authority records brought in from Backstage AAC compares Authority headings to Bib headings 4xx – get “flipped” to correct 1xx Reports generated Near match Updated bibliographic headings Non-unique 4xx’s

UC Cleanup Projects Blind references – Bibs no items, Backstage Fictitious characters |2gsafd BCODE3=x SCLS INCOMPLETE RECORDS Physical description

BCODE3 Value A Acquistitions Brief bibs created by libraries B One Click Bibs brought in from vendors via One Click W Overlay Brief bibs created via Rapid records, not yet submitted to SkyRiver X SkyRiver Brief bibs already submitted to SkyRiver but not yet found R SCLS Original Cataloging Z PALS Original Cataloging E Backstage Enhanced (RDA and Authority control work completed) 7 Out to Backstage (Do NOT EDIT these records) U PALS UPDATED Subject/Author updates to send back to Backstage 3 Incomplete records- Not enough information to search SkyRiver 2 No Backstage Used for materials that should not be sent out for Backstage RDA enhancement and authority control, i.e., museum passes, puzzles, etc.