Adobe Acrobat DC Accessibility Page Structure James Thompson, Accessibility Consultant December 21, 2017 Download example documents to follow along: http://info.levelaccess.com/1221-Webinar-Example-Documents.html This webinar is scheduled to begin at 2pm Eastern / 11am Pacific Audio is provided through the webinar platform via your computer’s speakers, or there is an optional conference line: (805) 309-2350, Code: 14930# (please note this is a toll call)

Adobe Acrobat DC Accessibility – Page Structure Webinar Features Adobe Acrobat DC Accessibility – Page Structure Real-time Captioning: Captions are provided in the captioning pod (upper right). In the event we experience any issues with the pod, we will ensure that the recording of today’s session is closed captioned. Today’s Session is Being Recorded: Link to slides, recording, and transcript will go out via email next week. Questions: Time will be provided at the end of the webinar for questions. Please submit your questions in the Q&A pod. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility Series Make sure to register for the last webinar in the PDF Basics series! January 4, 2018 – Accessibility Checker: We will demonstrate how to use the PDF Action Wizard as well as the PDF Full Check tool. Participants will learn how to analyze results of an accessibility full check in order to create an accessible PDF document. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Page Title Adobe Acrobat DC Accessibility – Page Structure Provide a clear identifying title property for the document When a title is not provided that does not clearly identify the document, users of assistive technology or users with cognitive impairments may not be able to quickly determine the identity of the document In the Menu Bar choose File Select Properties Select the Description Tab Add Title to the Title field Select the Initial View Tab Select Document Title from the Show drop down menu levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Role Mappings Adobe Acrobat DC Accessibility – Page Structure Ensure correct role mappings within the tags structure Role mapping must be defined within the tags pane to map each of the headings to the proper PDF tag Custom tags are mapped to standard PDF tags Example: Microsoft Word format to PDF conversion: Heading styles are given a tag name of Heading1, Heading2, etc. Role mapping must be defined within the tags pane to map each of the headings to the proper PDF tag - Example: The Heading 1 tag must map to the <H1> PDF tag in order to be identified as a heading to users of assistive technologies Activate the Context menu on the tag in question by right clicking Activate the Edit Role Map menu item In the Role Map Dialog select the tag you want to update Select Change Item Edit the Tag in the value field levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Headings Adobe Acrobat DC Accessibility – Page Structure Headings allow assistive technology users to browse document content by heading level Ensure that headings are denoted through structure and not implicitly Implicit headings are headings that are styled to look like headings but do not have the proper heading tag Implicit headings are headings that are styled to look like headings but do not have the proper heading tag Headings allow assistive technology users to browse document content by heading level Ensure all document headers are properly tagged Headings and labels should allow users to predict what information is associated with the heading or label Authors must ensure that the headings and labels describe the section or field in unique terms Use heading structural markup such as the H2 tag to markup glossary and index letters Ensure headings are in the correct order Can have more than one H1 tag Locate the desired tag to change Right click on the Tag Select Properties In the Tag tab, Select the Type drop down Select the desired Tag from the drop down menu levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Lists Adobe Acrobat DC Accessibility – Page Structure Ensure list and sub-list items are structured properly Ensure that all list items <LI> are properly tagged and contained within a list <L> tag Each list item should include <LBody> and <Lbl> (optional) tags List items that are not tagged as list elements may not be properly rendered by assistive technologies When list elements are not properly tagged, users of assistive technologies are not able to detect the correct structure, number of items in the list, and position of list items Ensure that all list items are properly tagged as list elements within in a list <L> tag Each list item <LI> element should be composed a list item body <LBody> and a label <Lbl> (optional) The label should encapsulate the number or bullet and the list item body should include the text of the list item. NOTE: Not all conversion from the native document will include the <lbl> tag. ATs do not require a <Lbl> tag, so requiring that one exists is advisory. In other words, if you see <L><LI><Lbdy>, that is sufficient for the purposes of creating an accessible list levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Resources Adobe Acrobat DC Accessibility – Page Structure Adobe – Create and Verify PDF Accessibility Adobe – PDF Accessibility Overview WebAIM PDF Accessibility WebAIM – Converting documents to PDF levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility – Page Structure Thank You Adobe Acrobat DC Accessibility – Page Structure Contact Us James Thompson James.Thompson@LevelAccess.com Follow Us @LevelAccessA11y Level-Access Level Access Level Access Blog levelaccess.com | (800) 899-9659 | info@levelaccess.com