Local Rules Apply: Creating and Sustaining a Cost Effective Digital Preservation System on a Limited Budget Matt Ransom, Digital Assets Manager Belk Library and Information Commons Appalachian State University

Beginnings… The environment Creating digital content since 2004 Storage on servers Backups on CDs and DVDs Creation of new team

Goals… Start the move toward becoming a “Trusted Repository” under ISO 16363 Standardize processing using the OAIS model Standardize a coherent file system that is consistent with Special Collections and University Archives collection arrangement Secure our content using three on and off site storage areas Multiple backup resources

Digital Content Digitized content (audio, video, images, documents) Born digital content (audio, video, images, documents and disk images) Research Data Sources of content

Storage Content is spread across 4 different servers One large file directory system for archival original files Omeka storage (access files) Archivematica storage (AWS-S3) Other cloud storage (Google Drive)

Legacy Data Organization across servers Clean up of duplicate and non archival material Clean and standardize metadata Why?

Archivematica Choosing tools OAIS model Consolidated processing (a systematic approach) METS file with PREMIS and DC Direct storage and access pipelines Additional storage (10 years from now?) Access options Local installation working with Library Systems Admin

Digital Preservation Policy Who we are What we do Why we do it How we do it (standards: LOC, NDSA, ISO) Customer friendly

Our Partners Library University Community Region State (State Archives, UNC Institutional Partnerships)

Library Partners Systems Administrator Repository administration and maintenance Web Services Online presence Technology Team Equipment

University Partners University IT Server storage Cloud storage Data backup Chief Information Security Officer Data security

Community Partners Public library Digital Watauga Historical societies and other local history groups Blowing Rock Historical Society Lincoln Heights Recreation Corporation Mountain Home Memories: Digital Library of Southern Appalachia How we work with them Education about preserving digital content Managing some of the content ourselves

Digital Scholarship & Initiatives (DSI): Challenges Funding and resources Education - lack of understanding of basic technology Trust – ownership and management of digital content Leadership changes

Do Something! The worst thing you can do is nothing. What are similar institutions doing? Connect with colleagues. Ask us! We are here to help.

My Contact Info: Matt Ransom Digital Assets Manager Digital Scholarship and Initiatives Belk Library and Information Commons Appalachian State University ransommw@appstate.edu (828) 262-7188