Digital Library and Plan for Institutional Repository Workshop on NADRE Presented by : Eyerusalem D. 2017-2018

Content Introduction Plan for IR Digital Library Institutional Repository (IR) Vision and Mission of AKU Plan for IR SWOT Analysis Strategic Plan Stakeholder analysis Police Guidelines for IR Aksum University

Why Digitize? Provide better access Added value to resources To make information and assets more readily available Support educational and research activities Fulfill strategic mission and goals of institution To eliminate redundant work, and creation of redundant assets (photographs, slides, digitals, etc) Aksum University

Digital Library The Library has implemented digital library using DSpace software . Digital contents (eBooks ) are organized and accessible for users via internet on the campus network. The total collection 1624 digital books are available. Aksum University

What is IR? Broadly speaking digital library and institutional repository are one and the same think. Digital Library covers all kind of library resources are available in digital format. Aksum University

Cont… Institute repository covers whatever recorded data or information produced by the institution , i.e. theses, desertion journals published by the intellectuals , past examination questions ,symposium, Videos, seminars, reports ….etc. Aksum University

Vision By 2020, Aksum University aspires to be university of first choice for high quality learning –research environment and a genuine sense of Community . Mission Our mission is to serve the nation by providing learner-centered education research in sync with national interest, and productive and responsive community engagement via value-added partnerships. Aksum University

Plan for IR Organizational mandates Top management should have IR know how Budget Funding Set workshop Aksum University

SWOT analysis Strengths Dedicated staffs Human resources (experienced staff) Positive image Power of Competition Relationship with other organizations Strong relationship with ICT Directorate Working hours 24/7 . Reading area Aksum University

Weaknesses Budget rules Low credit for librarians No up-to-date resource (Link) for library No sufficient security Human resources (lack of in house training with outside support) Less collection of books Weak Connection Aksum University

Opportunities Networking or cooperation with other libraries . New employee appointment IT Professional staffs Top management have a Positive image to make digital . Aksum University

Threats Budget Cut Changing perception of students concerning the role of library . the internet is more fun. Increasing number of computer shops Less commitment of researchers ,students etc. Many changes in a very short time period. staffs are not stable due to JEGs and other Aksum University

Strategic Plan Within mission, set realistic goals and objectives / activities / of project . How does project meet the mission of the institution? How does the project provide a solution to the need stated earlier? Who is involved? Who is being served? Is it realistic or overly ambitious? Aksum University

Stakeholder analysis Who are the key users or stakeholders? Academics Library Staff Students Administrators Internal Research Staff External Researchers Other ________ Aksum University

Business Plan General description of implementation Experts will give us a workshop Aksum University

Policy Guidelines for IR Content and Collection Policies Submission Process Copyright and Licenses Metadata Privacy Policies Service Policies Aksum University

Content Policies How will your collections be organized? For example, will content be grouped by academic department, by subject, by type (theses, etc.)? Who determines and authorizes submitters? Aksum University

Content Guidelines What types of content will the repository accept? Published, peer-reviewed literature Pre-Prints Working papers Research reports/technology reports Conference papers/conference proceedings/presentation Electronic theses and dissertations Datasets Supplementary materials Online and overlay journals Books/book chapters Aksum University

Conti… Who can submit content: faculty, staff, students, etc.? Must the work be education or research-oriented? Will the repository accept peer-reviewed content only, or is non-peer-reviewing content allowed? Does the work have to be in finished form, ready for distribution? Which document types will you accept? Text, Images, Audio, Video, etc. Which document formats will you accept? Will you offer preservation for any of these formats? Aksum University

Submission Procedures Is there an approval process for content being submitted? Are submitters notified of an item’s progress in the submission process? Are there content size limits for individual items, individual faculty members, or collections? Aksum University

Metadata Which metadata standards will you use or support? (This may depend on the software platform you use.) Who is authorized to enter metadata? Only library staff or faculty and content contributors? Who determines if the metadata meets the service’s quality standards? Who can correct mistakes or errors in metadata? Is there an approval process for metadata? Aksum University

User and Privacy Policies Will you have a user agreement with end-users of the system? Will your institute a privacy policy for those who register with the system? Will you authenticate users of the system? Will you allow limited access to certain items? Aksum University

How does the project help fulfill institutional mission & goals ? Provide information whether it is published or unpublished by AKU. Increases user base Increase impact of academic research Creates more efficient workflow Manage learning materials Supports educational function of institution Encourage open Access Other_________ Aksum University

. . The End ! Aksum University

. ? ? Thank You! Aksum University