Transportation Asset Management & Performance Management for Parks Highway Corridor

Asset Management Engineer Vic Winters Asset Management Engineer

Introduction Asset Management Performance Management Corridor Management Parks Highway Project Introduction Geotechnical Asset Management Condition Indices Levels of Service Performance Measures

TRANSPORTATION ASSET MANAGEMENT

Commissioner Luiken on AM “The improvements that we construct today and plan for tomorrow must be managed as assets and preserved for future generations. We must become as skilled at optimizing the lifecycle costs and overall performance of our transportation assets as we have traditionally been at engineering and building them.” - Commissioner Marc Luiken STIP Introduction Letter February 9, 2012

June 2012 Strategic Direction

Asset Management Framework for managing transportation assets to meet a required level of service in the most cost-effective manner for present and future customers AM addresses physical assets FHWA promoting and states are using AM Promotes improved decision-making Elements of AM: Data Collection Asset Knowledge & Understanding Learning the Life Cycle of the assets Forecasting performance Analysis Benefit/cost and life-cycle cost Decision-Making Support Create alternatives for project extents, timing, scope and priority

Examples of Asset Management Already Operating in DOT&PF Bridge Management Pavement Management Material Site Inventory Unstable Slope Management Culvert Inventory Sign Inventory

Transportation Asset Management Transportation Asset Management is a framework for managing physical assets to meet a required level of service in the most cost-effective manner for present and future customers. Elements of TAM include: Data Collection: Know what assets you have and their condition. Asset Knowledge & Understanding: Learning the Life Cycle of the assets. Forecast performance over time. Identify risks associated with and threats to the assets. Establish Levels of Service. Create Performance Measures to track performance throughout the life cycle to improve understanding. Analysis – Conduct benefit/cost and life-cycle cost-based calculations to formulate candidate project alternatives. Decision-Making Support – TAM, GAM and PM support decision-making about project extents, timing, scope and priority.

Asset Management Process

PERFORMANCE MANAGEMENT

Performance Management Performance Management translates transportation agency policies and goals (Safety, Efficiency, System Preservation, etc.) into measures or metrics that can be tracked to ensure achievement of the agency’s objectives. Often displayed to public by means of a “dashboard” indicating progress towards goals.

CORRIDOR MANAGEMENT

Corridor Management Why should we Manage Corridors? We don’t have networks of roads with multiple ways to move along them – we have isolated corridors, most with no viable or reasonable alternative route. The ability of our corridors to move people and goods in the transportation system IS the “Asset” – keeping the corridors performing is our primary purpose. What is Corridor Asset Management? Managing corridor assets essential for decision-making using TAM/GAM/PM to support decisions about selection of project extents, location, scope, timing, maintenance decisions, etc. to meet performance objectives.

PARKS HIGHWAY CORRIDOR MANAGEMENT PROJECT

Ketchikan OIL & GAS Minerals Minerals Dalton Highway Richardson Parks Highway Glenn Highway Ketchikan

Chief Engineering Geologist Dave Stanley Chief Engineering Geologist

Geotechnical Asset Management

Geotechnical Asset Management GAM applies asset management principles and framework to managing geotechnical assets including: Rock slopes, rockfall mitigation fences and barriers, draped mesh, anchors, rock bolts. Soil slopes. Embankments. Materials sites. Retaining walls. Foundations – bridges, high tower lighting, signs, etc. GAM Purpose: managing geotechnical elements of transportation corridors to meet service requirements in support of functionality and performance of transportation corridors.

GAM and Performance Management Geotechnical Asset Management applies the TAM framework to managing Geotechnical Assets such as slopes, embankments, retaining walls, materials sites, etc. Performance Management is a system that ties agency performance to agency policies and goals through use of performance measures that track the elements of service the agency provides. DOT&PF uses the Performance Electronic Tracking System (PETS) to track and report on progress in meeting service levels. TAM (and GAM) and Performance Management are inseparably linked.

Asset Management Process

Condition Index Many asset types in a corridor: pavement, bridges, slopes, culverts, signs, retaining walls, etc. How can we consider together the condition of all the essential assets for good decision-making? Condition Index: rational means of portraying the condition of disparate assets.

Condition Index Scale Comparisons

Simplified Condition Index Transform diverse CIs (numeric and descriptive) to a single simple scale in order to make a start with asset condition estimates. Why? – Put together with Condition Curve to predict performance for Lifecycle cost analysis.

Condition vs. Cost Condition Cost Time Excellent to Good Condition Fair to Marginal Condition Poor to Failed Condition Time

Pavement Example 70 Pavement example 40 Minimum Service Level

Example: Geotechnical Assets Rock Slope Condition Cost Embankment Over Permafrost Rock Quarry Years of Service

Performance Measures for Slopes Level of Service Performance Measure Avoid road closures due to rockfall or landslide incidents. Track number of road closures per year per District. Re-open roads closed due to rockfall or landslide in one day or less. For events of 3,000 cu yds or less debris on road, reopen within 8 hours. For each District, track time of road closures due to rockfall or landslides per event per year. Geotechnical staff respond within one day of notice for incidents with road closure or with injury or property damage. Track response time for District or Statewide geotechnical staff per event per year for qualifying events. Maintain draped wire mesh for rockfall mitigation in fair or better condition. Track condition of draped wire mesh in each District on semi-annual basis as number of 100 ft intervals in good, fair or poor as a percentage of total number of 100 ft segments in each District. Maintain rockfall mitigation barriers in each District (concrete barriers, high energy flexible barriers, berms, walls, etc.) in fair or better condition Assess and report condition of each rockfall mitigation barrier each year and report as good, fair or poor on semi-annual basis. Track condition as percentage of total linear feet of all barriers in District per year. Reduce overall M&O operating cost associated with unstable rock and soil slopes Track annual cost of M&O attributed to unstable slopes using Maintenance Management System data. Achieve 2.5% reduction per year.

Parks Highway Corridor Asset Management Phase I - Project Scoping & Development Phase II - Data Collection & Integration on Web Page Phase III - Database Development Phase IV - Corridor Asset Management Plan

PHASE II - OBJECTIVES Identify existing data essential to decision-making for developing and managing Parks Hwy corridor. Create access to the data and databases. Get the right data to the right people at the right time. Provide access to data and databases through a “one-stop shop” web page through a GIS-based map presentation of data plus links to the databases dispersed throughout the Department. Communicate about the project and its context in asset management. Communicate to staff that we will be managing performance and assets through asset management. Promote data-sharing to support decision-making for the corridor. Collect data once - use many times. Develop a Performance Improvement Project.

PHASE II – DESIRED OUTCOMES Identify essential data for corridor management and create a data catalogue for existing data. Integrate project with overall TAM implementation for the Department. Remove institutional barriers to asset management between regions and functional groups. Recognize that functional groups must collect, manage and preserve data for corridor management. Preserve existing data. Promote use of GIS to support corridor management. Develop understanding of solutions to data governance issues. Capture new data as design and construction projects progress. Create specifications for contractor to provide an inventory and condition survey for assets at project closeout.

Parks Hwy Corridor Performance Improvement Project Elements Seven culvert replacements and drainage improvement sites from MP 145 – 257 to stabilize embankment and extend life of pavement Bridge Deck Repairs and guardrail improvements at Flood Creek and Panguini Creek to improve condition rating, extend service life and delay replacement date Two “deep patch” sites at MP 151and MP 241 to repair settlement and nuisance slides at edge of pavement and reduce M&O costs Chip Seal from MP 197-205, 218-225, 248-262 to preserve surface, improve condition ratings and extend service life of pavement Rockfall mitigation site at MP 215 to install draped wire mesh over rock slope to prevent falling rock from landing in lanes and impeding traffic flow and causing accidents and injury Crack Sealing of thermal cracks from MP 154-162, 191-193, 210-211, 213-217, 217.5-218, 225-231 to extend service life and delay replacement date

PARKS HIGHWAY DATA WEB PAGE DEMONSTRATION

Corridor Asset Management Data Regional Project-related Data Corridor Data Flow Department Decisions Project Alternatives Corridor Asset Management Data Asset Managers M & O ROW Environmental Bridges Materials Ports & Harbors Research MMS & SBB Pavement PMS RIGHTS OF WAY ENVIRONMENT BRIDGES PONTIS EMBANKMENTS SLOPE STABILITY MATERIAL SITES RETAINING WALLS PORTS /HARBORS RESEARCH Regional Project-related Data

Asset Management Process

QUESTIONS?