UGANet Meeting January 7, 2004 IT Council Proposal v2.0 UGANet Meeting January 7, 2004

CIO IT Council Executive Management Technology Review Board University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee Administrative Computing Committee

IT Council Executive Management Technology Review Board University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Executive Management Technology Appoint Chair of IT Council Provide Guidance and Direction to the IT Committees Review Effectiveness of Decision Making Model Review Recommendations from the IT Council Allocate Resources for Prioritized Projects Deliver Mandates to the IT Council Support and Enforce the Adopted Model and Process Attend Bi-annual Meetings with the IT Council Senior Academic Technology Review Board Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee Administrative Computing Committee

Senior Academic/Administrative (Deans and VPs suggested) University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board Senior Academic/Administrative (Deans and VPs suggested) Appoint Chairs (4) of Computing Committees Identify Appropriate Faculty, Staff and Students to Serve on Committees Provide Guidance to the Computing Committees Review the Recommendations of the IT Council Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee Administrative Computing Committee

“Action” Committees (What) Gather data from constituents University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board “Action” Committees (What) Gather data from constituents Develop strategic vision for represented function Gap analysis & strategic recommendations Prioritized project list Build consensus and buy in from the UGA communities Functional computing standards and policies Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee And then a miracle happens… Administrative Computing Committee

CIO CIO Facilitate Alignment of Local and Central IT within UGA University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board CIO Facilitate Alignment of Local and Central IT within UGA Lead Communication and Collaboration throughout UGA Facilitate Process Development for IT Partner with Senior Administration Recommend IT Resource Priorities for UGA Assign Liaison Roles to IT Council and Computing Committees Attend Meetings with the Executive Review Board (include subject matter experts where appropriate) Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee Administrative Computing Committee

IT Council IT Council (What and How) University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board IT Council (What and How) Create a Comprehensive Strategic Vision and Plan for IT Build Consensus and Get Buy in from the UGA Community Serve as Liaisons to External Groups Develop Metrics Attend Bi-annual Meetings with the Executive Review Board Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee Administrative Computing Committee

IT Council Membership Chairperson Dean Soloski Directors of IT Greg Ashley, EITS, Executive Director William Clayton, University Libraries, Director of IT Sandi Glass, College of Education, Director of IT Don Hamilton, College of Agriculture & Environmental Sciences, Director of IT Brad Hunt, Terry College, Director of IT Christine Miller, Franklin College, Director of IT ITMF Representative (1 year rotational, appointment by ITMF) Computing Committee Chairpersons David Landau (Confirmed), Chairperson, Research Computing Committee Bill Jackson (recommended), Chairperson, Academic Computing Committee To be determined, Chairperson, Public Service and Outreach Committee To be determined, Chairperson, Administrative Computing Committee Others: Dennis Calbos, CIO George Zinkhan, Faculty Representative (1 year rotational, appointed by University Council) Stan Gatewood, Chief Information Security Officer UGAnet Representative (ex-officio) Budget Director, Finance & Administration Tom Maier, Executive Director Strategic Planning and Policy Development, OIIT

ITC Goals Initial Priorities Create a strategic I.T. plan that is aligned and integrated with the UGA strategic plan Link priorities and budgeting Foster a truly collaborative environment

ITC Guiding Principles Maintain institution-wide focus, respecting the disparate needs and priorities of all UGA units Be committed to an attitude of service to faculty, staff, students, and administration Encourage measurable innovation and change in support of UGA’s mission Advocate new or revised relevant policies and standards Seek to be intellectually honest, timely, responsive, and conclusive in all endeavors; i.e. maintain the highest level of integrity Recognize the increasing need for information security and continually seek a proper balance with the need for information access Endeavor to ensure that planning processes are well-coordinated and appropriately collaborative Base priorities on UGA mission and strategic planning Consider the entire lifecycle cost of technologies and their effect to the university environment Listen intently to and zealously communicate with the university community and all relevant stakeholders

Key Success Factors Senior management support A CIO reinforcing the process A collaborative attitude focused on institutional priorities A significant time commitment Active functional Computing Committees Data driven decisions Communication, communication, communication Be Flexible

Next Steps Present to wider audience at UGA for comments Solicit committee appointments Define scope of each committee Present final proposal to Provost for endorsement (February)

IT Council Executive Management Technology Review Board University of Georgia Information Technology Decision-Making Model Executive Management Technology Review Board Senior Academic Technology Review Board Research Computing Committee CIO & IT Council Public Service and Outreach Computing Committee Academic and Instructional Computing Committee And then a miracle happens… Administrative Computing Committee