1. Portfolio-Focused PMO Anne Milkovich

2. Portfolio-Focused PMO
Anne Milkovich Associate CIO for Enterprise IT Governance, Montana State University
Oversees the PMO, governance, service management, planning, policy, finance, human resources
20 years experience in IT prior to entering higher education
Doctoral student in Higher Education Administration researching the application of portfolio theory to improve institutional performance
Designed and implemented MSU’s first — and most successful! — PMO
Portfolio-Focused PMO
January 28, 2014

3. Project Management delivers the objective in time, in scope, in budget
Portfolio Management decides what objectives to deliver
Maximize Value, Minimize Risk, Assure Transparency
January 28, 2014
Portfolio-Focused PMO

4. Portfolio-Focused PMO
Portfolio Management
Manage portfolio of organizational investments to achieve strategic objectives
Balance risk & reward
Balance transactional & transformational
Optimize alignment across objectives
Portfolio-Focused PMO
January 28, 2014

5. PMO Portfolio Focus at MSU
Facilitate intake, evaluation, selection, prioritization of constituent demand
Guide portfolio optimization
Support distributed project managers
Report results to stakeholders
IT projects and administrative initiatives
Portfolio-Focused PMO
January 28, 2014

6. PMO Staffing Associate CIO Portfolio Manager Communications Specialist
Governance, planning, policy, service mgt, finance, HR
Portfolio Manager
Portfolio, PMO management, high-risk programs
Project Manager
Communications Specialist
Project Manager
Internal projects, PM support
Web development, SharePoint, communications
Internal projects, program support
Portfolio-Focused PMO
January 28, 2014

7. Governance Enterprise Council Bozeman Chair: Provost
Billings Chair: Budget Director
Great Falls Chair: CFO
Havre Chair: CIO
Bozeman Council Provost VP Admin & Fin VP Research VP Student Dean Rep Student Rep
Billings Council Chancellor’s Cabinet
Great Falls Council CFO CIO
Havre Council Cabinet Faculty
Portfolio-Focused PMO
January 28, 2014

8. Portfolio-Focused PMO
Process Overview
Portfolio-Focused PMO
January 28, 2014

9. Portfolio-Focused PMO
Intake
Gather high-level concept from requester
Complete business case
Cost-Benefit-Risk-Alignment analysis
“T-shirt sizing”
Portfolio-Focused PMO
January 28, 2014

10. Portfolio-Focused PMO
Evaluate
Pre-defined scoring rubric
Consistent scoring team
Don’t over-analyze
Portfolio-Focused PMO
January 28, 2014

11. Portfolio-Focused PMO
Select & Prioritize
Plot scores in bubble chart
Illustrates
Alignment
Value (bang for the buck)
Probability of Success (risk)
Visual illustration for human judgment
Portfolio-Focused PMO
January 28, 2014

12. Portfolio-Focused PMO
Reporting Results
Portfolio-Focused PMO
January 28, 2014

13. Questions and Discussion
Portfolio-Focused PMO
January 28, 2014