Time and Effort FY 2018-2019

A documentation process to account for the federally funded payroll charges made for personnel. The documentation requirements apply to all HCISD employees with salary charged: Directly to a federal award (100% or fully funded) or Directly to multiple federal awards (split funded) or Directly to any combination of a federal award and other federal, state or local fund sources (split funded) What is Time and Effort?

Types of Documentation Semi-Annual Certification for Employees Who are paid 100% from a federal grant program or Who work under a “single cost objective” Cost Objective means a function, organization subdivision, contract, grant or other activity for which cost data are needed and for which costs are incurred. A Title I Part A school-wide program funded from multiple funding sources is considered a “single cost objective.” Types of Documentation

Type of Documentation Personnel Activity Report Log (PAR) Who works under multiple grant programs; or Who works under multiple cost objectives Each employee must prepare PAR logs, at least monthly, to coincide with pay periods. Such reports must reflect an after-the-fact distribution of 100 percent of the actual time spent on each activity and must be signed by the employee and supervisor. Type of Documentation

Semi-Annual Certification

PAR Log

Do review the period coverage date; i. e Do review the period coverage date; i.e. Spring semester dates or Monthly dates Do make sure the Par report includes 8 hours per day either in accordance to the time spent Or time used on Personal/Sick or Staff Development Don’t sign without reviewing for accuracy Don’t date the report prior to the last day on the coverage period, i.e. Sept 30th Don’t forget to sign in Blue ink Do not use write out DO’S AND DON’TS

Timeline for Documentation

Deadlines for Time & Effort Semi-Annual Certifications will be due twice a year Spring Reports are due in June/July Fall Reports are due in January Summer School Reports are due in August PAR Reports are due the 10th of every month All reports must be submitted to the Accounting Department c/o Ida Ambriz and Carol Saenz Deadlines for Time & Effort

Any questions on Time and Effort can be directed to: Ida Ambriz at 430.9732 or ida.ambriz@hcisd.org Carol Saenz at 430.4433 carolina.saenz@hcisd.org Contact Information