Research Administrators Forum May 12, 2010 WPIC Auditorium

NIH Updates NIH Public Access Policy Review Once a recommendation now a requirement Signed into law December 2007 Open Access “To ensure that the public has access to the published results of NIH funded research to help advance science and improve human health” Compliance is the responsibility of the awardee

NIH Public Access Policy NIH requires that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC) an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication

All Peer reviewed Articles arising from NIH funding Undergoes peer review Accepted for publication in a journal Arises from: Direct funding from an NIH grant active in Fiscal Year 2008 or beyond; or Direct funding from an NIH contract signed on or after April 7, 2008 Does Not include non peer-reviewed materials (letters, editorials, book chapters)

Must be submitted to PubMed Central Digital archive of full-text biomedical & life sciences journal literature Developed & managed by NIH/NLM/NCBI Content is freely accessible Does not claim copyright: copyright remains with the publisher or individual author(s)

You must submit your article to PMC even if.. You publish in an Open Access Journal OAJ are NOT the same as PubMed OAJ may deposit into PMC for you Your article is made freely available on the journal publisher’s web site Publishers’ web sites are NOT the same thing as PMC Publishers may deposit into PMC for you

What If I Don’t Comply Compliance is a term & condition of award Generally NIH will offer awardee an opportunity to correct the deficiency Even if an awardee is taking corrective action, NIH may take proactive action to protect the Federal government’s interest: Placing special conditions on awards Precluding the grantee from obtaining future awards for a specified period

Fly America Act Grantees should use a US air carrier for any international travel that is charged to a federal grant NIH Policy Statement Grantee must comply with the requirement that US flag air carriers be used for travel between the US and a foreign country to the maximum extent possible This requirement must not be influenced by factors of cost, convenience, or personal travel preference

Research Updates Who Inspires You (email May 3rd) Nominate a My Health Role Model by 5/15/10 WPIC Staff Recognition Program Monday, May 17th 1:00 – 2:00 PM WPIC Aud Research Day Thursday, June 3rd 9:30 – 4:00 PM Thomas Starzl Biomedical Science Tower; Main Lobby and Room S100

HR Updates Social Networking Policy ePerformance Updates New Corrective Action Procedures Additional Manager Self-Service Transactions

OGC Staff Updates Departing Staff Jennifer Weaver Tom Woodfill – May 21st Rocco Zinobile Sonia Wallace has assumed the role as the Pre-Award Team Leader New Staff Will Leinendecker: Grants Specialist, Pre- Award PI Assignment list has been updated on the OGC Website

Pitt Conflict of Interest Superform All Research Faculty are required to complete the Pitt Conflict of Interest Superform each year by April 15th Any faculty who has not completed the Pitt COI Superform will have their submissions delayed until it is complete

COI Superform OGC Website The University of Pittsburgh requires all key personnel to have the following documents completed before they will approve any grant application: Conflict of Interest Super form: Conflict of Interest Superform - University of Pittsburgh (https://coi.health.pitt.edu/front.asp). An updated conflict of interest disclosure form must be completed by research faculty by April 15th of each year.  Be sure to complete the entire form for both UPMC and UPP. Research Fundamental Modules are required by the NIH and University to be completed by all individuals involved in a funded research grant. https://cme.hs.pitt.edu/servlet/IteachControllerServlet?actiontotake=displaymainpage

UPMC Travel Policy Revised Meals (Section E) Revised version (12/22/09) omits the GSA rates for Grants Use standard UPMC rates of $15 and $35 for meals Accommodations (Section G) GSA rates can be used

UPMC Travel Policy Staff must provide receipts for all eligible expenses and will be reimbursed for actual expenses incurred up to the per diem Expenses submitted more than 90 days after the expense was incurred will not be reimbursed

eVoucher New User Requests Replacement eVoucher users will be accepted when the comment section of the IMS request includes the name of the eVoucher user that is being replaced Request for new eVoucher users Request new user through IMS Send justification of why new user is needed to your Grant Specialist

eVoucher eVoucher is used for submitting UPMC disbursement request paid by UPMC Tutorial Link: http://purchasing.infonet.upmc.com/Expense.htm Instructions are on the OGC website in the Fiscal section

All Personnel Report New All Personnel Report is required for all annual progress reports due after Oct 1, 2009 Pre-award will email Excel file to the project with Progress Report Initiation email UPMC staff who were charged to the project for more than 1.0 Calendar Months in the past budget year You will still need to enter the faculty, post-docs, GSR’s, etc. in the All Personnel Report

Fiscal Year Ending Send all invoices that need to be paid this fiscal year to the OGC by June 4th Disbursement Requests Travel & Business Expense Reports Vendor purchases must be received and invoices approved by June 29th to affect FY 2010

Have a Great Summer Announcements will be posted on the website on a regular basis – please start checking the website for new postings! Review website for the most recent forms

OGC Website https://inet.psychiatry.upmc.com/OGC/default.htm The website should be considered a “live” document that will continue to evolve – we want it to be optimally helpful to you and your program, let us know what you would like to see posted!