ROOKIE TEAMS 10 STEPS FOR SUCCESS OCTOBER 2012

AGENDA Welcome 10 Step Process Tips on being a successful Robotics team Important Reminders Q&A Contacts

ORGANIZATION Create sub-team based on your team size Identify Leads for each area: Student, Teacher, Mentor Once team is formed, attach students to each area TIMELINE Listing of all your key deliverables, milestones Pre-season Build season STEP 2 : ORGANIZATION AND TIMELINE

Apr Apr 4-6 Mar Mar Mar 15 Mar 11 Feb 19Jan 5 Build Season Stop/SHIP Date Waterloo Regional GTRW Regional Hersey Centre Calgary Regional March Break Kick Off 8:30-11:30 Ontario Science Centre Inventory of Kit Mentors Meeting Kick off & Quick Build Session Apr VEX Worlds Anaheim California BASIC ROOKIE TEAM TIMELINE Worlds St. Louis Season Build Season & Competitions Timeline May 7 May 14 Planning Week Jun 4 Year End School May Budget & Team Structure* Jun 11 Summer Schedule Planning 2011/12 Gr. 8/9/10/11/12 Team Selection Complete Sep 26 Robotics Open House Oct 8 Library Workshop Oct TEAM ORIENTATION Season Program Awareness and Rebuilding of the Team Sept 21 Sept 6 Grade 9 Orientation Year in Review and Year Ahead Planning Oct 27 FRC Symposium Nov 17/18 Ontario Science Centre *Design Build Program Test Practise IMPORTANT DATES TO CONSIDER UOIT March 7-9 Montreal March Waterloo March Hershey Centre March Calgary April 4-6 Montreal March Sept to Dec *Planning *Sponsorship *Mentor Team Alignment *Workshops *Administration *Community Outreach *Prepare for Build UOIT Regional Mar 7-9 Team registration Tournament Registration Sept 25 –Oct 25 – Nov 15 N.I. Nov 24

1241 ROOKIE VIDEOS How to run a Team FRC Pit Crew What is FLL Team Organization Sponsorship Pw:firstrc

GETTING STARTED 2-3 PROFESSIONAL TEACHERS OR ENGINEERS 2-3 ADDITIONAL ADULTS ? STUDENTS FINANCIAL SPONSORS A MEETING PLACE MENTOR TEAM TOOLS TIME Students School Parents Industry Partners Mentors Support structure

AGENDA Step 1 Marketing and Registration Step 2 Organization and Timeline Step 3 Team Setup Step 4 Preseason Activities Step 5 Build Season Activities Step 6 Competitions Step 7 Post Season Activities Step 8 Recognition and Reward Step 9 Closing the Year Step 10 Re-Start Planning for new year

MARKETING Grade 9 Night Info session Synervoice Announcements Class visits REGISTRATION Process for application Registration Application forms Deadline and Fees STEP 1 : MARKETING AND REGISTRATION

NAVIGATING THE WORLD OF FIRST

Mechanical Student LeadMentorTeacher Design Student LeadMentorTeacher Programming Student LeadMentorTeacher Electrical Student LeadMentorTeacher Management Student LeadMentorTeacher SAMPLE TEAM STRUCTURE NOTE: EACH GROUP HAS THREE COMPONENTS FOR SUCCESS Program Management Lead Student/Teacher/Mentor

FORMULA FOR SUCCESS (each group must have 3) Student Lead Mentor/Parent Lead Teacher Lead + New Student to shadow

WEEK 5 WEEK 6 WEEK 3 Jan 5 BUILD SEASON TIMELINE Jan 11 WEEK 1 Jan 18 Jan 25 Feb 1Feb 9 Kick Off 8:30 – 11:30 am All team to be at Rick Hansen at 12:30 pm to review rules Mentors Meeting Brainstorming Design Freeze Jan 14 th Established robot design Mobility system frozen General ideas for all mechanisms Mechanism Prototyping – Jan14th - 17 th Build Drive System – Jan 14th - Jan 23rd (Must be completed no later than this date) Comments: Frozen means no more changes!! Mechanism Build Jan 17th- 21(Completed on the 21 st ) Programmers Begin Coding – Jan 17 th Have two students lead shipping planning for Feb 19 th – read rules well in advance of ship day Begin Autonomous Testing – Jan 24 th Comments: Most FIRST autonomous only involves the chassis Mechanism Integration – Jan 31st- Feb 6th (Completed on the 6th) Comments: Wiring is not a quick job Feb 15 Feb 19 Robot Done –Feb 7 th Testing & Perfecting – Feb 7th - Feb 18 th (completed on the 18th) Driver Training – Days Feb7th - Feb 18 th (completed on the 18th ) Comments: Weight Reduction Practiced drivers make bad robots win, & unpracticed drivers make good robots lose SHIPPING DATE WEEK 2 WEEK 4 Practise Testing Practise Testing Practise

Apr 27 Apr 6Mar 31Mar 24Mar 18Mar 15Feb 22Jan 8Jan 5Jan 3Dec 11Nov 27 Vex Competition Toronto Vex Competition St. Catherine's School Opens Build Season SHIP Date Waterloo Regional GTR Regional Cleveland Regional March Break Kick Off 8:30-11:30 Ontario Science Centre 2:00 pm at Rick Hansen Inventory of Kit Mentors Meeting All School Leads meet at Rick Hansen 2nd FRC Competition 3rd FRC Competition 1 st FRC Competition 1 st VEX Competitio n 2ns VEX Competition Apr 16 Worlds Orlando VEX World Championships! THEORY6-Team Timeline FRC World Championships! Worlds St. Louis Season Build Season & Competitions Timeline Dates will be adjusted in September 2011 May 7May 14 Planning Week Mayor Council Meeting Time: 8:30 am Student Evaluation deadline Jun 4 May 11 CBO – Peel Board Presentation May 18 Year End School May Budget & Team Structure* Jun 11 Jun 18 Summer Schedule Planning 2011/12 Gr. 10/11/12Team Selection Complete Bob Delaneys Visit Time: 4:00pm May 25 Aug 18 Kids on Recess Celebration Square Library Children's Section Leads our school Jun 10 Sep /12 Gr. 8/9/10/11/12 Team Selection Complete Sep 21 Robotics Open House Oct 8 Library Workshop Oct TEAM ORIENTATION Season Program Awareness and Rebuilding of the Team Sep 8 Hazel Golf Charity Event Hydrogenics Aug 30 FLL Kickoff Sep 16 Sep 6 Grade 9 Orientation Year in Review and Year Ahead Planning Oct 1 Central Library 20 th Anniversar y Oct 22 FRC Symposium Nov 1 City TV Live Eye with BT ( Note: advanced team timeline )

TEACHER/MENTOR ACTION STUDENT ACTION Review Team Guidelines Register on STIMS Team Name/Color/Logo Attend Team Orientation Visit Visit Know the timelines/deliverables Review 2012 game manual with focus on rules Register on TIMS *** Register for competition *** Team Name/Colors/Logos Set up Parent Night Create a budget Create Team Guidelines (code of conduct) STEP 3 : TEAM SETUP

TIPS… Stay organized Track milestones and deadlines Develop Committed members Communicate Have Fun!

STEP 4 : PRE-SEASON ACTIVITIES REMEMBER – You are only a ROOKIE ONCE!!! Logo, colors, team image Attend your mentor team workshops to educate team Create and align a schedule with your mentor team Community events, fundraising, awareness in/out of school, business plan, marketing initiatives PIT design, theme, considerations Review of the Awards you are eligible to win Create spirit items Plan for game team (3+1 students/adult) driver, tool, human, coach

STEP 5 : BUILD SEASON ACTIVITIES January 5 th Saturday – Kick off is the official beginning of the FRC season. At kickoff, teams watch a live broadcast of the release of the game rules, learn the password to decode the FRC Competition manual, and pick up their Kit of Parts. Teams have just six weeks to build a functioning robot to compete in the game. February - until 19th (shipping day)– FIRST provides updates and blasts throughout the build season to keep teams informed of important changes/improvements to the rules. On Robot Ship Day, teams must STOP WORK on their robot. Teams either seal their robot into an isolation bag, or ship it via FedEx, depending on the location of their first competition.

STEP 6 : COMPETITIONS March – Competitions begin. Teams travel to District or Regional competition events to compete in the game and be judged for awards in design, creativity, innovation etc. UOIT March 7-9 Montreal March Waterloo March Hershey Centre March Calgary April 4-6 April – Teams convene for the FIRST Championship Ensure each person/subgroup has tasks at competitions PIT schedule and lead Spirit Lead

STEP 7 : POST SEASON Debrief Session of the year Surface Gaps/strengths Final checks Ensure all documentation is stored at a central accessible area Photos/video repository Listing of all accomplishments Review final budget

STEP 8 : REWARD AND RECOGNITION Awards/celebration event Sponsorship recognition

STEP 9 : CLOSING THE YEAR Post the annual report of the year Identify critical timelines, tasks to start new year

STEP 10 : RE-START THE NEW YEAR Choose new Lead Students Identify critical steps/milestones Continue to build sponsorships

- **** Rookie All Star (Judges) This award celebrates the rookie team exemplifying a young but strong partnership effort, as well as implementing the mission of FIRST: to inspire students to learn more about science and technology. - Rookie Inspiration (Judges) This award celebrates a rookie teams outstanding success in advancing respect and appreciation for engineering and engineers both within their school, as well as in their community. - Highest Rookie Seed Award (Robot Performance) This award celebrates the highest-seeded rookie team at the conclusion of the qualifying rounds. - Deans List - Woodie Flowers - World Championship Lottery ROOKIE AWARDS **** awards that require a submission

OTHER AWARDS **** awards that require a submission -Team Spirit Award sponsored by Chrysler - Imagery Award -Creativity Award Sponsored by Xerox -Gracious Professionalism Award -FIRST Future Innovator Award -Industrial Design Award - Industrial Safety Award -Innovation in Control Award -Judges Award -Website Award -Animation Award - Excellence in Design Award

MORE YOU CAN DO… Sponsorship and Fundraising Community Outreach Parent Involvement

IMPORTANT TO REMEMBER! * NOV 24 NATIONAL INSTRUMENTS MENTOR WORKSHOP * FRC BLOGS, FIRST ROBOTICS CANADA WEBSITE * TRAINING WORKSHOPS AVAILABLE * JAN 5 TH, QUICK BUILD SESSION * ??? OTHERS

Contacts