Older Americans Act (OAA) & April 5, 2019 Working Smart Older Americans Act (OAA) & Workforce Innovation and Opportunity Act (WIOA) Programs

Debbie Strama Supervisor Grant Management Policy Office of Management and Administrative Services Office of Grants Management

Charlotte Harris Winston Tompoe Workforce Analyst Adult Policy Unit, Office of Workforce Investment Division of WIOA Adult Services and the Workforce System LaMia Chapman Unit Chief Older Workers Unit, Office of Workforce Investment Division of National Programs, Tools, and Technical Assistance Winston Tompoe Regional Director, Office of State Systems Employment and Training Administration, Region 3  

ETA experts will cover the underlying concept of the One-Stop delivery system and the coordination of program activities. Learn how the reauthorized OAA and WIOA reinforce partnerships and strategies that are necessary for programs to provide quality services and improve access to comprehensive services within the workforce system. Learn how this relates to your program and how to get more bang for your buck

In which year was WIOA signed into law? 2016 2017 2014 2015

Workforce Innovation and Opportunity Act (WIOA) 1 Workforce Innovation and Opportunity Act (WIOA) An Integrated Workforce Delivery System

The Workforce Innovation and Opportunity Act Envisions an Integrated Workforce that Involves All Partners

Roles and Responsibilities of the Required Partners Provide access to its programs or activities through the comprehensive American Job Center, in addition to any other appropriate locations (i.e., affiliated or specialized sites) These services may be delivered in one of three ways: Option 1. Having a program staff member physically present at the American Job Center; Option 2. Having a staff member from a different partner program physically present at the American Job Center and appropriately trained to provide information to customers about the programs, services, and activities available through all partner programs; or Option 3. Making available a direct linkage through technology to a program staff member who can provide meaningful information or services.

Roles and Responsibilities of the Required Partners cont. Use a portion of its funds, to the extent consistent with the relevant authorizing statute. Work collaboratively with the State and Local WDBs to establish and maintain the one-stop delivery system. This includes jointly funding the one-stop infrastructure costs through partner contributions. Enter into an MOU with the Local WDB relating to the operation of the American Job Center network; Provide representation on the State WDB and Local WDBs as required, and participate in Board committees, as needed.

  What Are Some Of The Benefits Of Participating In The American Job Center Network? Expanded workforce services for individuals at all levels of skill and experience. Access to multiple employment and training resources. Integrated and expert intake process for all customers entering the American Job Centers. Integrated and aligned business services strategy among American Job Center partners. Expert advice from multiple sources. Relevance to labor market conditions. Expanded community and industry outreach. Strengthened partnerships. Encouraging efficient use of accessible information technology

How many American Job Centers are currently in the system 1,457 1,863 2,401

Charlotte Harris Workforce Analyst Adult Policy Unit, Office of Workforce Investment Division of WIOA Adult Services and the Workforce System Harris.charlotte@dol.gov

Is SCSEP a core program under WIOA? Yes No I really don’t know Uumm, good question – why don’t you tell me

2 A SCSEP Point of View WIOA Integration And the OAA Reauthorization Requirements

Setting policy on SCSEP collaboration within workforce system SCSEP National Office Role in Collaborating With Workforce System Partners Setting policy on SCSEP collaboration within workforce system Providing general information, training, and technical assistance to grantees Coordinating with region and Federal Project Officers to provide targeted technical assistance and training for specific grantees

Coordination Between SCSEP and WIOA Programs The Joint WIOA Final Rule 2016 implemented jointly administered activities authorized by title I of WIOA and the 2018 SCSEP Final Rule adopted without changes the IFR that revised, amended, and aligned program performance, activities, and statutory language with WIOA. These jointly administered activities included Combined State Plans Performance Accountability One-Stop delivery System

A Stepping Stone Towards the Coordination of Activities Between SCSEP & WIOA Programs Aligning the requirements of States submitting SCSEP State Plans with WIOA State plans States that obtains approval of a WIOA Combined State Plan should follow SCSEP Final Rule §641.300 & 370 for guidance on submitting Combined State Plans Aligning 3 employment outcomes with WIOA and revising one of SCSEP performance measures to align with WIOA’s “indicators of effectiveness in serving employers” 3 employment measures Revising the effectiveness measure Coordination and Collaboration with the One-Stop to provide enhanced services to all job seekers and employers by all partner programs, and requiring all partners to dedicate funding for allowable infrastructure and other shared costs. Planned activities of SCSEP grantees should be coordinated with WIOA activities within the State using the One-stop delivery system

Notable Changes in Coordinating Activities and Services Between SCSEP and the One-Stop System SCSEP grantees would benefit by doing their due diligence to secure membership on the Workforce Development Boards. SCSEP grantees must contribute infrastructure costs of the one-stop centers, must contribute to shared services and shared operating costs, and to make available “access” to programs, services, and activities through a direct linkage or physical presence. SCSEP grantees are strongly encouraged to be actively engaged in the discussions and negotiations of the MOU and to ensure the Infrastructure Funding Agreement (IFA) outlines the program’s proportionate share of costs.

SCSEP Challenges in Partnering Under WIOA Difficulty getting a seat at the negotiation table Difficulty determining infrastructure contributions proportionate to use and relative benefit Difficulty deciding how to best provide SCSEP services at AJC (co-location, cross training of AJC staff, direct linkage) AJCs requesting infrastructure contributions that are not proportionate to SCSEP use and benefits Infrastructure costs exceed what grant can support AJCs confused about requirement to include all SCSEP grantees operating in the area in the MOU/IFA AJCs referring any individuals 55+ to SCSEP rather than provide WIOA and related services

Strategies to Overcome Challenges State grantees can ask to join in the combined State Plan Clearly describe SCSEP/WIOA collaboration in State Plan Ask to join board, or find a partner to represent SCSEP’s interests on board Insist on being a part of MOU/IFA negotiations—MOU cannot be finalized without all partners Ensure MOU identifies what benefits SCSEP will receive in exchange for its contribution Reach out to Federal Project Officer for help if an area refuses to include SCSEP in negotiations Ensure AJCs understand SCSEP eligibility, which WIOA services they should provide, and older worker needs

Better Coordination of Activities Within SCSEP Workforce and Aging grantees Peer to Peer Communication Provide valuable resource information to AJCs Tapping into the National Grantee resources National Set-Aside Grantees resources

Where are you in MOU/IFA negotiations? What are MOUs and IFAs? We have completed all our MOUs and IFAs in all areas. We have completed most of our MOUs and IFAs, but are still finalizing some of them. We are at the very beginning of negotiations. We have tried to negotiate, but hit a dead end with our partners.

LaMia Chapman Unit Chief Older Workers Unit, Office of Workforce Investment Division of National Programs, Tools, and Technical Assistance chapman.lamia@dol.gov

What Region are you in Region 1 Region 2 Region 3 Region 4 Region 5

The Region’s Perspective 3 Your regional Federal Project Officer (FPO) is your first line of communication for all MOU/IFA issues Your FPO will identify challenges and coordinate targeted technical assistance with the SCSEP National Office During monitoring visits your Federal Project Officer will check for signed MOU/IFAs Failure to have a signed MOU/IFA may lead to a finding

What is the best way to find your local AJC? Google Ask Siri or Alexa  https://www.careeronestop.org/LocalHelp/se rvice-locator.aspx Federal Project Officer (FPO)

Winston Tompoe Regional Director, Office of State Systems Employment and Training Administration, Region 3 Tompoe.Winston@dol.gov

Let’s Chat Panel Discussion

https://wdr.doleta.gov/directives/corr_d oc.cfm?DOCN=4968  TEGL 17-16  https://www.federalregister.gov/docu ments/2016/08/19/2016- 15977/workforce-innovation-and- opportunity-act-joint-rule-for-unified- and-combined-state-plans- performance#sectno-reference- 678.710   WIOA Joint Rule  https://www.gpo.gov/fdsys/pkg/FR- 2018-07-30/pdf/2018- 16216.pdf   SCSEP Final Rule  https://wdr.doleta.gov/directives/attac h/TEGL/TEGL_16-16.pdf   TEGL 16- 16  https://wdr.doleta.gov/directives/attach/T EGL/TEGL_16-16_Change_1.pdf TEGL 16-16 change 1 https://www.doleta.gov/Seniors/pdf/SCSE P_Performance_Accountability_Final_Rul e_2018-16216_7_27_18.pdf  SCSEP Interim Final Rule    TEGL No. 19-14, Vision for the Workforce System and Initial Implementation of the Workforce Innovation and Opportunity Act TEGL 4-15 - Vision for the One-Stop Delivery System under the Workforce Innovation and Opportunity Act