Kei Shiraishi (Mr.) Research and Development for Next- Generation Systems Office Digital Information Services Division Digital Information Department National Diet Library, Japan The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down–

Table of contents 1. Basic concept 2. Collecting records 3. Developing our archive system (*Demonstration included) 4. Schedule 5. Collaboration with other institutions 6. Future perspective 2 Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster 24 Jan 2013

3 1.8 million books fell off the shelves in the closed stacks of the NDL Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Basic concept (1) Our project is based on Seven Principles for the Reconstruction Framework (Resolution of the Reconstruction Design Council in Response to the Great East Japan Earthquake on May 10, 2011) Principle 1 Page.1 ( Basic Guidelines for Reconstruction in Response to the Great East Japan Earthquake (Reconstruction Headquarters in response to the Great East Japan Earthquake on 29 July, 2011 (revised 11 August 2011)) 5.(4)(ii) Page.37 ( onstruction.pdf) onstruction.pdf 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Basic concept (2) 1. Fulfill responsibility of the national institutions to collect, preserve and provide the records related to the Great East Japan Earthquake 2. Share roles in collecting and preserving the records related to the Great East Japan Earthquake by public and private institutions 3. Transmit the records domestically and internationally and pass them on to future generations Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster 5 24 Jan 2013

Basic concept (3) Expected to be used for various activities : Recovery and reconstruction of the disaster- afflicted areas Disaster preparedness planning Academic research and study on the disaster Education on disaster prevention, disaster reduction Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster 6 24 Jan 2013

Collecting records (1) Movie (NAIIC: National Diet of Japan, Fukushima Nuclear Accident Independent Investigation Commission) 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Collecting records (2) 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster Web archive: ( Sendai city website)

Collecting records (3) 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster Digitized contents: (Ishinomaki Hibi Shimbun)

Collecting records (4) The archive we are building now aims at acquiring and preserving records related to Disaster and Earthquake. We will continue to collect various formats of records related to the earthquake of March 11, 2011 for the long term. Books, journals, reports, government publications : by legal deposit system Websites : by legal deposit system and with consent of webmasters Movies, Sounds, Photos, etc. : with consent of file creators The archive includes records related to disasters and earthquakes before March 11, 2011, for example: Nuclear accidents, Nuclear energy the Great Hanshin-Awaji Earthquake in 1995, etc. 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Developing our archive system (1) 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster A screen image of a top page of the Great East Japan Earthquake archive system

Developing our archive system (2) The second version prototype system is open on a trial basis ! (* It is open up to 1 Feb 2013.) Visit to our website on 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Developing our archive system (3) Search result 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster a screen image of a search result

Developing our archive system (4) Photo search result 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster A screen image of a photo search result

Developing our archive system (5) Sound and movie search result 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster A screen image of a sound and movie search result

Developing our archive system (6) Metadata detail 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster A screen image of a metadata detail information

Developing our archive system (7) Contents view 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster A screen image of contents view

Schedule TimeEvent 5 Nov 2012First prototype released (Simple search, Advanced search, etc.) 10 Jan 2013Second prototype released (Image search, Movie search, etc.) Beginning of March 2013 The Great East Japan Earthquake archive system to be launched officially (Map search, Timeline search, API, other languages version, ASP service, etc.) After April 2013 Improve and expand the system Continue to collect records Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster Jan 2013

Collaboration with other institutions (1) Project overall 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster NameDetail Ministry of Internal Affairs and Communications System development NTT DATA Corporation MIC and NDL are outsourcing them to develop the system

Collaboration with other institutions (2) Collecting records Cooperating with the Diet, ministries, universities, academic societies, institutes, libraries (public and university), broadcasting stations, corporations, and NPOs Cooperative agreement for the digital archive of the Great East Japan Earthquake between the NDL and the Edwin O. Reischauer Institute of Japanese Studies at Harvard University Cooperating with the campaign Lets donate records about the disaster to libraries, carried out by libraries in the disaster-afflicted areas 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Collaboration with other institutions (3) System collaboration 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster NameDetail Ministry of Internal Affairs and Communications 5 archive systems are currently being developed in disaster-afflicted areas under the project of demonstration survey related to construction and operation for digital archive. International Research Institute of Disaster Science (IRIDeS) Tohoku University Michinoku Shinrokuden NHK The Great East Japan Earthquake Archives National Institute of Informatics CiNii Articles, JAIRO CiNii ArticlesJAIRO Japan Science and Technology Agency (JST) J-STAGE Japan Atomic Energy Agencys Library JAEA-OPAC Google Mirai eno kioku Edwin O. Reischauer Institute of Japanese Studies Digital Archive of Japan's 2011 Disasters System linkage to East Japan Earthquake Picture Project of Yahoo Japan corporation and Great Hanshin- Awaji Earthquake Disaster Materials Collection of Kobe University is already achieved.East Japan Earthquake Picture ProjectGreat Hanshin- Awaji Earthquake Disaster Materials Collection We are planning to collaborate with the following systems:

Collaboration with other institutions (4) System Collaboration with JDArchive We are now examining two methods Case 1: Use JDArchives API 1. Harvest JDArchives metadata by API 2. Select and accumulate metadata 3. You can search JDArchives metadata in ours Case2: Display a link to JDArchive on the right side of our archive We will give URL with search query from ours to JDArchive 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Collaboration with other institutions (5) In our archive system We harvest metadata at regular intervals from other related organizations by API We will provide a records upload service: If you register and pass our validation, you can upload records to our system We preserve records you uploaded for the long term You can open records to the public on our archive We will provide API Search API and metadata harvesting API will be available Metadata provided by API are limited to those with permission from authors to distribute 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Future perspective Creating a trustworthy repository whose records cannot be destroyed Considering how to collect, preserve and share government documents in the society Considering standards or guidelines of metadata creation with other related organizations Considering a mechanism to promote secondary use of records and metadata Expanding system collaboration to search metadata comprehensively Developing use case model by cooperating with related organizations 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Not to forget the memory of the disaster Not to let people forget the memory of the disaster To hand down the memory of the disaster to the next generation Thank you for your attention! Do you have any questions? 24 Jan Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster