Faculty Affairs Summer Hiring Workshop Oviatt Presentation Room, May 13, 2008 Frank W. Stranzl / Michelle Kilmnick / Rian Medlin University Hall Room 225; 818.677.2962 Tuesday, May 13, 2008  

AGENDA Summer Dates Workload Job Codes Important Faculty Dates Important ASE Dates Salary Appointment Letters Entitlements Hiring in the Module Other Business Q & A

Summer 2008 Academic Dates Summer Session 1 [R1, 12 Weeks (60 Days)] Tuesday, May 27, 2008 – Tuesday, August 19, 2008* Summer Session 2 [R2, 6 Weeks (30 Days) Tuesday, May 27, 2008 – Tuesday, July 8, 2008* Summer Session 3 [R3, 6 Weeks (30 Days)] Wednesday, July 9, 2008 – Tuesday, August 19, 2008 *Friday, July 4, 2008 -Independence Day Holiday – Campus Closed Friday, July 4, 2008 is a holiday and is not considered an academic work day; it is not part of the 30 days in Session 2 or 60 days in Session 1. The campus is closed. The Oviatt Library is closed, Friday, Saturday and Sunday of the July 4th Holiday.

Please contact Faculty Affairs if you have any questions on workload limits or combinations. Department Chairs that teach in summer for additional compensation must take and claim vacation time for any hours in excess of 50 hours per week.

State Support Summer Job Codes Summer Hiring Module 2457, AY Faculty hired as Instructional Faculty, Summer Part-Time Faculty Module 2353, Teaching Associate (12-Month) 2325, Graduate Assistant (Monthly) PARS Department Chairs Teaching Summer (2457) Late Starts Low enrollment Student Hiring Module Instructional Student Assistants (1150) With the exception of Department Chairs, Late Hires, and low enrollment all appointments will be entered either in the Summer Hiring Module (Faculty) or the Part Time Faculty Module (ASE’s). Instructional Student Assistants are hired into the Student Module. The beginning and end dates for the session will default. A PAR will be needed for late hires, early separations or any other changes. Module will not accept code 2357 or allow hiring of chairs (salary issue). If you require additional 2457, 2353, 2325 or 1150 positions or changes in the “reports to” please complete the Action Request Form and send it to HR, UN 165, MD 8228. Any necessary changes to the funding strip for summer instructional personnel should be made directly by the department. 5

Faculty Summer Hiring Module Entry, Approval & Payroll Dates Session 2 Ends July 8, 2008 Last day to enter into the PTF Module: Tuesday, June 24, 2008 Last day to approve pending transactions in the module: Friday, June 27, 2008 Payroll Date: Tuesday, July 22, 2008 Session 1 and Session 3 Ends August 19, 2008 Last day to enter into the PTF Module: Tuesday, August 5, 2008 Last day to approve pending transactions in the module: Friday, August 8, 2008 Payroll Date: Tuesday, September 2, 2008 Faculty receive compensation only once, upon completion of the session. If faculty do not submit grades by the grades due date, please contact Faculty Affairs. 6

Academic Student Employees Processing & Payroll Dates Teaching Associates ( 2353) and Graduate Assistants (2325) will be paid on a monthly basis. They will need to be hired and approved in the Part Time Faculty Module: Hired by June 11th & Approved by June 13th Payroll Date: Monday, June 30, 2008 Hired by July 9th & Approved by July 11th Payroll Date: Wednesday, July 30, 2008 Hired by August 13th & Approved by August 15th Payroll Date: Friday, August 29, 2008 Instructional Student Assistants (1150) need to be hired in the Student Module and processed through on-line positive pay (Weekly elapsed Time Module). ISA’s will be paid on a monthly basis. Academic Student Employees receive compensation on a monthly basis, provide the are hire and approved or hours are keyed, in a timely manner (see above deadlines). Missing Approval or Keying Entry deadlines will affect the employees pay for that period. 7

SALARY New Faculty Continuing Faculty 1/30th Rate (2007-2008 AY) Enrollment Based Compensation 1/30th Rate (2007-2008 AY) New Faculty – See 2457 Range on slide 9 for faculty that have not worked at CSUN. Current Faculty – Or faculty that have worked at CSUN in Fall 2007 and/or Spring 2008 are paid on a 1/30th rate. Academic Student Employees Rates & Ranges in Processing Guide

Salary / New Faculty Class Range Class Title Min Salary Max Salary 2457 1 INSTRUCTIONAL FACULTY, SUMMER SESSION - STATE SUPPORT $974.00 $3,516.00 Pleas ensure that the rate you key into the Summer Hiring Module is the rate you wish to pay the new faculty member per unit. See how that rate compares to other AY faculty. 9

Salary / Current Faculty Faculty who held a Fall 2007 and/or Spring 2008 appointment (2360, 2361, 2358, 2359, and 2481) will be paid at the “1/30th rate” calculated according to the following formula: (FT AY Salary/30) = 1/30th Unit Rate x (# Summer WTUs) = Total Pay Amount Example: A faculty member with a (full-time) monthly base of $7,109 teaching one 3 unit course in any summer session would earn $8,532 for that course: ($7,109 x 12 = $85,308/ 30) = $2,844 x (3WTU) = $8,532.00 (Monthly base x 12 /30) = Unit Rate x # WTU = Salary Continuing Faculty, those who taught at least one semester in 2007-2008 are to be paid using the 1/30th formula. The module will populate the AY base. A faculty member can withdraw from a low enrolled course at the second class meeting. The MOU does allow for a class to be taught if low enrolled. The MOU allows for a 5% reduction for each student below 15. However, the minimum amount paid cannot be lower than 85%. New faculty are to be hired at the appropriate rate from the Summer Salary Schedule.

Salary / Low Enrollment Classes for Summer 2008 that are low enrolled are subject to compensation based enrollment. A faculty member’s salary is to be reduced by 5% for each student below, to a maximum reduction of 15%. If a course has an enrollment of: > 15 Students = 100% Salary 14 Students = 95% Salary [multiply unit rate by 1.05] 13 Students = 90% Salary [multiply unit rate by 1.10] < 12 Students = 85% Salary [multiply unit rate by 1.15] A 15 percent reduction is the greatest a faculty member’s unit rate can be reduced. If the course to which a faculty unit employee has been assigned has enrollmen t of fewer than fifteen (15) students, at the second class meeting, s/he may withdraw from the appointment at that time, or the class may be cancelled. Example: Barry Jones has a Summer base unit rate of $2,636 and 14 Students enrolled in his Summer Session 1 class worth 3 units, at Census on 7/22/08: $2,636 /1.05 = $2,510 x 3 WTU = $7,530 11

Salary / ASE’s Summer appointed Academic Student Employees are to be hired within the following ranges in effect since October, 2007: Teaching Associates – 12 month: Job Code 2353 $2,103 to $5,008 per month Graduate Assistants – Monthly: Job Code 2325 * $1,774 to $2,789 per month Instructional Student Assistants: Job Code 1150 $10.00 to $16.42 per hour 12

APPOINTMENTS & LETTERS Unit 3 Faculty May Be Conditional Unit 11 TAs & GAs May NOT Be Conditional / 14 Days Unit 11 ISAs May Be Conditional / 14 Days Appointments for Unit 3 faculty may be conditional on budget and enrollment. Classes may be cancelled. But faculty will need to be paid for classes met before cancellation (even the first class meeting). Faculty must receive an offer letter. The template will be posted on our website. TA & GA appointments cannot be conditional. Appointment letters (and job descriptions) must be offered, allowing 14 days to accept or decline the appointment. ISA appointments can be conditional (letters & job descriptions necessary w/ 14 days notice). TA and GA appointments are not conditional unless part of an original appointment (if they were already on a 2353 or 2325 job code). ISA appointments may be conditioned on budget and enrollment. TAs, GAs and ISAs all need appointment/offer letters that give them 14 days to respond. Those templates are on the Faculty Affairs web page. Don’t forget job descriptions and criteria for evaluation if they are going to be evaluated. TAs/GAs would need a different assignment or be paid out. ISAs are to be paid for assigned hours prior to cancellation. 13

ENTITLEMENTS Academic Year #1 Work Assignment Academic Year #2 Scenario Fall Spring Summer Does Work in Year #1 earn a One-Year entitlement if Reappointed in Fall of Year #2? If reappointed for the following year beginning in the Fall, what is the amount of entitlement for the year? Does AY Service Count toward 6 yrs required to earn a Three-Year Entitlement Under 12.12? 1 9 6   Yes 15 WTU 2 3 9 WTU 4 No 0 WTU 5 7 Note: Must work 2 consecutive terms in prior academic year and only first 2 consecutive terms count in establishing entitlement. Fall is first term of the year. The Summer terms may be used to make-up entitlements not met during the prior academic year. Contact Faculty Affairs (Michelle, Rian or Frank) with any entitlement questions. 14

Summer Session Module Processing SOLAR HR Summer Session Module Processing SOLAR HR Team solarhr@csun.edu x1000, press 2, press 3 The SOLAR HR Quick Guide and Users Guide (attached) will be posted to the SOLAR HR web page Wednesday, May 14, 2008.  The page URL is: http://www-admn.csun.edu/ohrs/solar/index.htm. The navigation to the module is in the portal and is included in the Quick Guide. (Portal:  myNorthridge > Human Resources/Manager pagelet > Enter Summer Session Faculty) OR Within the SOLAR HR Application, it’s  myNorthridge > SOLAR HR > SOLAR HR Application > CSUN > Summer Session > Summer Session The links are similar for Summer Session Approval and Summer Session Transactions. 

OTHER BUSINESS Unit 3 – Faculty 2% GSI Effective 06/30/2008 Unit 11 – Academic Student Employees Current CBA expires September 30, 2008 Negotiations In Process Summer Unit Rates are based on Salary figures through Spring 2008. The Summer Unit Rate does not and should not include the upcoming June 30th 2% GSI for faculty.

QUESTIONS ? Please feel free to contact Frank, Michelle or Rian at extension 2962 with any Faculty Affairs questions. 17