Computer Applications I Competency 9 – Complete a capstone project integrating all applications. Objective 9.01 – Identify Time Management Tools. 9.01

What is Time Management? Introduction What is Time Management?

Time management is the process of prioritizing activities in order to enhance the quality and quantity of work performed on the job.

Time Management Options WASTE it! SPEND it! INVEST it!

Time Wasters Procrastination Wasting Time Time Wasters Procrastination

Examples of Time Wasters Watching TV shows that you don’t really like. Waiting for someone to get ready to go out. Searching through the mess of your room for a long lost item. What else can you identify as a time waster?

What is Procrastination? To put something off until a later date. It interrupts productivity and delays progress.

Tips for Overcoming Procrastination Think positively about the outcome. Break the task down into manageable steps. Create an incentive. Know that it does not have to be perfect.

How we spend our day Activity log Spending Time How we spend our day Activity log

How is Time Spent? Make an activity log for 3 days to see how you spend your time. Activity Logs are highly effective monitoring tools that track the way in which you spend your time. If you keep an Activity Log for a few days, you may be surprised to see how much of your time is wasted.

Ways to invest time: Organization skills Master task list Investing Time Ways to invest time: Organization skills Master task list

Why is Organization Important? Organization is the key to successful task completion. It allows you to put activities in order of priority and leads to successful management of your time.

Master Task List A Master Task List is a “to do” list that helps you keep track of your accomplishments. When you write your tasks down on paper, you are more likely to complete them. Three Benefits of a Master Task List: You will become more organized. You will remain focused. You will complete the job.

How to Use a Master List Write it all down Cross tasks off Expect changes Monitor your list Review, but do not rewrite

Long Term Goals Intermediate Goals Short Term Goals Three Types of Goals Long Term Goals Intermediate Goals Short Term Goals

Long Term Goals For fixed or ongoing commitments Examples: Practicing for a baseball championship Preparing for term paper

Intermediate Goals For weekly events Example: Researching and writing an essay

Short Term Goals For daily activities Examples: Cleaning up your room Doing your homework

To Do Lists Write down the tasks Break problems into manageable parts Prioritize items Deadlines

Write Down the Tasks List all of the tasks that are necessary to complete the project. It does not matter the order right now, you just need to list them all!

Break the Problem into Manageable Parts Take the list of tasks and put them into groups. Is there an order that the tasks need to be completed in? If so, put them together.

Prioritize Items Put your groups of tasks in order of importance. What needs to be done first? What needs to be done second and so on...

Deadlines Create deadline dates for when you need to have each group of tasks completed. You should now have a completed Task List! Use this list to complete your project in order and on time!

Just Remember to DE-STRESS D – Write the final Due date in your planner (earlier due dates work backwards from here). E – Start Early, don’t procrastinate! S – Identify Small steps. T – Decide the amount of Time required for each step. R – Read each assignment carefully. E – Decide the Exact order of steps (1st, 2nd,…). S – Record Smaller steps in planner & delegate tasks to group members. S – Split tasks among group members.