RFP, Proposal and Contract IF – UNS

10 steps in Procurement Process 1.An RFP is released 2.Proposal Meetings and Conferences 3.Forming a Proposal Teams 4.Question from the Bidders 5.Oral Presentations 6.Written Proposal submitted 7.Question and Answers 8.Answers Submitted 9.Best and Final Offer (BAFO) 10.Contract Award

Advantages of the Procurement Process Competition ensures that the bids will focus only on what is requested, to be produced in a way that is the most cost- competitive. This ensures that the outsourcing organization is obtaining a good value. Great care is taken to ensure fairness in the process. All bidders obtain the same information from the outsourcing organization. The RFP typically requests a specific capability within a specified amount of time. This means that the outsourcing organization knows in advance what capabilities it will have in the future and how much money must be committed in its budget to obtain the capability. This helps the organization plan its future budgets.

Disadvantages of Procurement Process A limited number of inputs describe precisely what needs to be done When the outsourcing organization attempts to produce a detailed set of requirements, they are often poorly done and incomplete The bidders have a limited amount of time to properly analyze the inputs Questions and answers about the RFP take place in a competitively charged environment Questions that do get submitted are not allowed to go directly to the stakeholders The BAFO phase is often counterproductive At many companies, especially medium to large companies, the members of the team who produced the proposal are not the same as the members assigned to the team after the project is won

Two Phase acquisition process

Progressive acq. model for M/L P