UF&Shands Contract Team 2010 Version

Contract Team Charter: Improve current UF and Shands contracting process. UF COM Laura Gruber – Director, University of Florida Physicians Administration – Associate Director, Continuing Medical Education Katherine Peck – Associate Dean, Financial Services Shands HealthCare Mitch Herbert – Director of Planning Vacant Position Staff Chip Koval – Deputy General Counsel, Shands HealthCare Deborah Vincent – Director, UF SVPHA Contracts and Related Services 2

Background ~ 280 UF/Shands Contractual Relationships ~ 80% COM or FCPA Agreements – (222 contracts) – Medical Director – 34 – Professional Services & Medical Director – 10 – Professional Services (Physician Clinical Services) – 39 – Professional & Clinical Services (Phys & Non-Phys) – 9 – Clinical Services – (Non-Physician Clinical Services) - 48 – Non-Clinical Services & Employee Lease Agreements - 44 – Educational/Managed Care - 4 – Support/Collaboration - 15 – Leases – Real Property & Equipment - 19 ~ 4 Months – average time for new contract » Data as of 08/26/09

Goals Develop a better contracting process. – Incorporates negotiating, drafting, and review – Increases collaboration between UF COM and Shands HealthCare – More efficient – Fair and balanced – Repeatable – Transparent Provide for outcomes that are the best for the entire Academic Health Center. Create contract templates to promote standardization of terms Develop consistent and uniform business terms Create a forum for resolution of maximum number of issues prior to presentation to senior management 4

Old Contracting Process 5

New Contracting Process 6

Contract Team Bridge between Contract Initiators and legal staff Knowledge experts Enterprise resource Educate Contract Initiators Centralized accountability Value-added contracts Consistent treatment of similar transactions Innovative solutions Improved relationships Leaderships and managements administration time is minimized Legal staff time is minimized 7

Tools Contract Review and Execution Process Contract Request Data and Information Sheet Business Terms Summary Standardized contracts – Medical director – Professional medical services – Real property leases – Support 8

Detailed instructions for Contract Data and Information Sheet Assistance with filling out Contract Data and Information Sheet Facilitation of issue resolution Authority to resolve and agree to terms Translation of CDIS to Business Terms Summary Sheet Post execution follow-up 9 Direct Benefits to Contract Initiators

Materials and Contact Info All Contract Team materials can be found at: – Members of the Contract Team can be reached at: – Contract Team will meet on a bi-weekly basis 10