TAACCCT Performance Reporting Q&A U.S. Department of Labor Employment & Training Administration May 25, 2016

TAACCCT Learning Network at a Glance U.S. Department of Labor, Employment & Training Administration (National) Jobs for the Future Maher & Maher American Association of Community Colleges CalState/Merlot U.S. National Science Foundation ATE Centers Other Non-Federal Providers of TA and Resources for TAACCCT Grantees: Creative Commons CAST The Transformative Change Initiative

Presenters Cheryl Martin, Moderator Kristen Milstead, Presenter Supervisory Workforce Analyst, ETA Kristen Milstead, Presenter Workforce Analyst, ETA

Agenda Questions from YOU Special Topic: Extension and Closeout

Question #1 When should Employment Outcomes 8 and 9 be reported for this group? In the Year 2 APR when they actually entered employment? Or, are we to ask our FPO to open the Year 1 reporting system to report their outcomes in the reporting year they entered our programs?

Question #2 How long do we needed to follow-up with the participants to verify specific information after they complete their program of study? Are we expected to follow-up a minimum of one time? Or for the duration of the grant? Do we follow-up by the 6 month mark?  Any specifics or helpful tips to get them to respond? We have been struggling with getting them to return phone calls and e-mails. Is there a better way to contact them?

Six-Month Grant-Funded Extension of Program-Activities What You Need to Know About Performance

Q: During the final year if I use any part of the extension of program activities, which outcomes do I track and report?

A: Report all applicable outcomes Will only report one time (September 30 Records should reflect the length of the grant-funded extension of program activities you elected to take Can only report grant-funded outcomes

Q: The extension ends mid-semester Q: The extension ends mid-semester. What do I do about counting participants who won’t complete or get credentials or credits until the end of the semester (i.e., May or June) if the six-month extension ends March 31?

A: For those operating on traditional semester schedule: Certain outcomes may not be relevant   Closeout Outcome Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep B1  (participants)  x B2/B2a (completers) B3 (retained) B4 (retained in other) B5/B5a (credits) B6/B6a/B6b/B6c (credentials) B7 (further education) x B8 (employment) B9 (emp retention) x  B10 (wage increase) * *incumbent workers only

Q: Because the extension of program activities ends mid-semester, can I count participants who haven’t completed their courses or programs in B.3 as having been retained if they are still enrolled on March 31?

A: Treat March 31 as if it were September 30 If the participant is still enrolled, count them in B.3 (except for incumbent workers) Starting on April 1, you will be only tracking follow-up outcomes for completers who have exited

Q: The form in the OMB package shows the performance outcomes that are related to program activity (i.e., B.1-B.6) blacked out for the fourth year. Do I have to report these outcomes in my final fourth year report if I take the six-month extension of program activity?

A: Yes OMB form was aligned with original SGA reporting requirements However, SGA states all umbrella reporting requirements must be fulfilled

What You Need to Know About Performance Reporting Grant Closeout What You Need to Know About Performance Reporting

When Are the Final Reports Due? Both APRs and QNPRs are due 45 days after period of performance end date (November 14)

What do we report? Do We Report Cumulative Data in the Final APR?

QNPR: Information on grant activities during the last quarter and cumulative information on grant activities during the entire period of performance APR: Annual information for the final year only Do not report cumulative information for the entire period of performance

How Do We Report Additional Follow-Up Outcomes That Were Achieved During the Grant Closeout Period?

Report the numbers you have by the due date If a student meets the definition of B.8 or B.9 during the closeout period (Oct. 1 – Dec. 31) you may count them in B.8 or B.9 as a follow-up outcome Contact your FPO to re-open your final report if applicable

What is the Last Date that We Can Re-Open Our Final APRs to Enter Follow-Up Information on Participants?

If post-closeout you receive wage records or participant survey data that applies to the period of performance and you need to reopen your final report to enter follow-up outcome information, you may do so within one year of the end of the period of performance

Questions?

Thank you for attending!