Formatting and Editing Skills Apply formatting and editing features and operational keys appropriately. EQ: Why is formatting applied to fonts, paragraphs, and pages?

EQ: Why is formatting applied to fonts, paragraphs, and pages? Word Processing Word processing software is a type of application software that is used for creating text documents, such as: letters memos reports

Parts of the Office 2010 Word Processing Window Title bar – displays the filename of a document Tabs– designate different categories of tools on the Ribbon Ribbon – area that contains various tools used to perform various tasks in the Microsoft Office program Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen Quick Access Toolbar– Area that contains general commands that are used often Cursor – on-screen blinking character that shows where the next character will appear Parts of the Office 2010 Word Processing Window Zoom buttons – control the magnification (how large or small the information looks) of the information on the page Document View buttons – control the way the page is viewed on the screen EQ: Why is formatting applied to fonts, paragraphs, and pages?

EQ: Why is formatting applied to fonts, paragraphs, and pages? Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch.

Setting Paper/Page Size EQ: Why is formatting applied to fonts, paragraphs, and pages? Setting Paper/Page Size Click Page Layout Tab 2. Click Size Tool Click desired size for page. (the default size is Letter 8.5” X 11”)

EQ: Why is formatting applied to fonts, paragraphs, and pages? Page Orientation Orientation – the direction in which you can print on a page Portrait – height is greater than the width Landscape – width is greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½” Most word processing documents are printed in portrait orientation.

Setting Page Orientation EQ: Why is formatting applied to fonts, paragraphs, and pages? Setting Page Orientation Click Page Layout Tab 2. Click Orientation Tool Click desired page orientation. (the default orientation is Portrait)

EQ: Why is formatting applied to fonts, paragraphs, and pages? Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type

EQ: Why is formatting applied to fonts, paragraphs, and pages? Document Header Header – allows you to type above the top margin at the top of each page of a document 1. Click Insert Tab 2. Click Header Tool 3. Click on desired Header

EQ: Why is formatting applied to fonts, paragraphs, and pages? Document Footer Footer – allows you to type below the bottom margin at the bottom of each page of a document 1. Click Insert Tab 2. Click Footer Tool 3. Click on desired Footer

Center align – text is centered on the page EQ: Why is formatting applied to fonts, paragraphs, and pages? Text Alignment Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin Right align – text is lined up along the right margin, leaving a jagged left margin Center align – text is centered between both margins, resulting in jagged left and right margins Justified – text is aligned along the left and right margins, with no jagged edges Left align – text is lined up along the left margin Right align – text is lined up along the right margin Center align – text is centered on the page Justified – text is lined up along both margins

Setting Text Alignment EQ: Why is formatting applied to fonts, paragraphs, and pages? Setting Text Alignment Alignment Tools Justify Left Align Right Align Center Align

Manual (doing it yourself) line spacing EQ: Why is formatting applied to fonts, paragraphs, and pages? Line Spacing Line spacing – the spacing between lines of text in a document Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document Manual (doing it yourself) line spacing

EQ: Why is formatting applied to fonts, paragraphs, and pages? Setting Line Spacing Computer controls line spacing; enter key only has to be pressed once after line spacing is set

EQ: Why is formatting applied to fonts, paragraphs, and pages? Word Wrap Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key This text was entered using word wrap. There was no need for me to press the enter key manually because the text automatically “wrapped” to the next line when it reached the right margin.

EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Font – a collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Lucida Calligraphy Chiller Elephant Goudy Stout

Ways to format your font: EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Ways to format your font: Font Size (Points)– Adjusts the height and width of the fonts keyed Examples: Size 12 Size 14 Size 16 Size 18 Size 20 Size 24

Ways to format your font: EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Ways to format your font: Font Color—Adjusts the color of the fonts keyed Examples: Black Red Blue Green

Ways to format your font: EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Ways to format your font: Font Enhancements/Attributes—Enhances the font with an added feature. Bold—makes lines of text thicker to make them stand out more Italics—makes text slant to the right Underline—places an underline below the text

EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number Bulleted List Item 1 Item 2 Item 3 Item 4 Numbered List Item 1 Item 2 Item 3 Item 4

Font/Text Formatting Creating Bulleted Lists or Numbered Lists: EQ: Why is formatting applied to fonts, paragraphs, and pages? Font/Text Formatting Creating Bulleted Lists or Numbered Lists:

EQ: Why is formatting applied to fonts, paragraphs, and pages? Editing Editing – the process of updating a word processing document to: make changes correct errors make it visually appealing

EQ: Why is formatting applied to fonts, paragraphs, and pages? Editing Features Cut – the word processing feature that removes text or graphics from the current location in a document Copy – the word processing feature that allows text or graphics to be copied to another location within a document

EQ: Why is formatting applied to fonts, paragraphs, and pages? Editing Features Clipboard – temporary storage location for text or graphics that have been cut or copied Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document Click picture only to do a simple paste Click Paste word to do a more advanced paste

Editing Features Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary; errors will be underlined in red

EQ: Why is formatting applied to fonts, paragraphs, and pages? Editing Features Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use; errors will be underlined in green

EQ: Why is formatting applied to fonts, paragraphs, and pages? Editing Features Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

Vertical Centering When text is centered between the top and bottom EQ: Why is formatting applied to fonts, paragraphs, and pages? Vertical Centering When text is centered between the top and bottom margin Commonly used when formatting: Invitations Announcements Title pages

Setting for Vertical Centering EQ: Why is formatting applied to fonts, paragraphs, and pages? Setting for Vertical Centering 1 3 2 4

Shift – Used to capitalize alphabetic keys and type symbol keys EQ: Why is formatting applied to fonts, paragraphs, and pages? Operational Keys Home – moves the cursor to the beginning of a line Backspace – deletes text to the left of (behind) the cursor Insert – allows text to be inserted within a line of text Page Up – moves one screen above the current cursor position Escape (Esc) – allows you to exit unwanted menus and dialog boxes Tab – used to indent; moves the cursor 5 spaces on a line Num Lock – locks the numbers of the numeric keypad Delete – deletes text directly in front of (to the right of) the cursor Page Down – moves one screen below the current cursor position End – moves the cursor to the end of a line Caps Lock – Locks the alphabetic keys in uppercase Enter – used to move the cursor down to the next line Shift – Used to capitalize alphabetic keys and type symbol keys Alternate (Alt) – used with other keys to access commands on the menu bar Control (Ctrl) – used with other keys to execute (carry out) out commands Arrow keys – move the cursor in the direction of the arrow, one character at a time

Name/Station_________________________ Handout for notes!

Combine operationa keys to save time!!! EQ: Why is formatting applied to fonts, paragraphs, and pages? Combine operationa keys to save time!!! Control and Page Up – quickly moves you to the first page of a multi-page document Control and Home – quickly takes you to the first line of a document Control and End – quickly takes you to the last line of a document Control and Page Down – moves you to the next page of a multi-page document

Function Keys Allow you to quickly access frequently used functions EQ: Why is formatting applied to fonts, paragraphs, and pages? Function Keys Allow you to quickly access frequently used functions Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check feature