Microsoft Applications Access Database Management System Mrs. Purdy BCIT

Student Address Table Student ID First Name Last Name Street City State Zip

Student Attendance Table Student ID School Year Date Attendance Code

Student Grades Table Student ID School Year Course ID Section ID Grade Comment Code

Student Attendance Table Student Database Student Address Table Student Attendance Table Student Grades Table

What is the “unique” information that ties these tables together? A: Student Name B: Student Address C: Student ID D: School Year

Student Attendance Table Student Address Table Student ID First Name Last Name Street City State Zip Student Attendance Table Student ID School Year Date Attendance Code Student Grades Table Student ID School Year Course ID Section ID Grade Comment Code

Inputs Outputs Student Database Tables Reports Queries Screens/ Forms

Important Vocabulary A: Record B: Field C: Table D: Database Student ID School Year Course ID Section ID Grade Comment Code 1003034 2011 0508 0001 A 01 1000028 03 1000234 C 18 1000552 B A: Record B: Field C: Table D: Database

Important Vocabulary A: Record B: Field C: Table D: Database Student ID School Year Course ID Section ID Grade Comment Code 1003034 2011 0508 0001 A 01 1000028 1000234 1000552 A: Record B: Field C: Table D: Database

The “unique” field is called what? Student ID School Year Course ID Section ID Grade Comment Code 1003034 2011 0508 0001 A 01 1000028 1000234 1000552 A: Primary field B: Unique field C: Primary Key D: Unique Key

And Remember… Garbage in, garbage out. Ex: if you type “rd.” in your Access table, that is what will appear on your mailing label. Enter each record, not each field!!!

Questions? ?