© Fujitsu Limited, 2010 Fixed Asset and Prepaid iProcurement Training

© Fujitsu Limited, 2010 Agenda Definitions of Fixed Assets and Prepaid Highlights of the Changes in iProcurement 3 different sources to request Fixed Assets in iProcurement Demo Creating requisition from Non-Catalog Request Creating requisition from Main Store Creating requisition from Staples Online Store 1

© Fujitsu Limited, 2010 Definitions What is a Fixed Asset Assets that cannot be converted into cash easily is a fixed asset. Fixed assets also include any assets a company has that are not sold directly to their customers - e.g. motor vehicles, furniture, office equipment, computers, etc. What is a Prepaid Fixed Asset Prepaid are for purchases of Fixed Asset that are paid in advance before receiving the product or service. For example: software licenses. 2

© Fujitsu Limited, 2010 Highlights of the Changes 1. Non-Catalog Request If the requested item is a fixed asset, user is required to select a related fixed asset category for the item. Note that all fixed asset categories have descriptions starting with FA 3

© Fujitsu Limited, 2010 Highlights of the Changes continued 2. Purchase Requisition for Prepaid If youre raising a request for a prepaid purchase, make sure to select Prepaid (Paid in Advance) Request Type and fill in the required information 4

© Fujitsu Limited, 2010 Highlights of the Changes continued 2. Purchase Requisition for Prepaid continued... Start and End Date Fields The service period start and end date fields are mandatory and therefore must be populated. When placing the purchase requisition and if the dates are not available, complete the fields using estimated dates. Note: The service date is not the PO Date nor the Invoice Date but the date the services are to be provided. Example What is a Prepaid Fixed Asset Prepaid are for purchases of Fixed Asset that are paid in advance before receiving the product or service. For example: software licenses. 5

© Fujitsu Limited, 2010 Highlights of the Changes continued 2. Purchase Requisition for Prepaid continued... Prepaid covering multiple years If the service period is for multiple years, the purchase requisition will need to reflect each payment that will be made if not prepaid all at once. The example below assumes a three year contract with prepayments made annually. Example What is a Prepaid Fixed Asset Prepaid are for purchases of Fixed Asset that are paid in advance before receiving the product or service. For example: software licenses. 6

© Fujitsu Limited, 2010 Highlights of the Changes 3. New Alternate PCC Field It is recommended that user change the Requester to an employee who carries the desired PCC so that the manager chain who owns the PCC approves the requisition. Use New Alternate PCC field only when the desired PCC has no physical headcounts or the people under the desired PCC cannot physically approve the req. User needs to manually add the budget owner to the approver list. 7

© Fujitsu Limited, 2010 Shopping Sources 1.Main Store User can request laptop upgrade or new hires laptop request, laptop accessories, and commonly used software such as Microsoft Office, Adobe Professional, and VM Workstation under Main Store. 2.Staples Online Store This is a direct link to Staples website. User can request purchase of office supplies, monitors, printers, headsets, and consumable products from this site. 3.Non-Catalog Request User can request the item using Non-Catalog Request if items are not found in Main Store or Staples Online Store 8

© Fujitsu Limited, 2010 Demo 1.Creating requisition from Non-Catalog Request 2.Creating requisition from Main Store 3.Creating requisition from Staples Online Store 9

© Fujitsu Limited, 2010 Creating requisition from Non-Catalog Request Scenario Request to buy a new server for Oracle ERP Upgrade with unit price $5,000. Request to buy a 1-year contract of Hardware Maintenance for $1,000 covering period 1/1/2014 to 12/31/

© Fujitsu Limited, 2010 Creating requisition from Main Store Scenario Request a laptop upgrade as laptop is more than 6 years old. 11

© Fujitsu Limited, 2010 Creating requisition from Staples Online Store Scenario Request to buy a personal printer. 12

© Fujitsu Limited, 2010 Procurement Website Training Materials and Procurement Resources are available at 13

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